7 Great Things You Can Do With Gmail Multiple Inboxes
1. Merge other email accounts
You can manage all your email accounts in one place. set a rule (or “filter” as Gmail calls it) to forward incoming emails to your active Gmail mailbox. Now, set a filter to label these emails (for example: email2) and make them skip the inbox. Create a new pane to display that label using this query:
Label:email2
From now on you will see all the emails you get to your other accounts in once place. After you reply to an email, remove the label so it will stop sowing up. (Remember that if you reply to a massage, the name and address that will appear in the “from” filed are those of the account you replied from from! you can set a custom “from” address to solve that problem)
2. To-do list
Set a pane to display a labal called ”to-do”. Whenever you are assigned a task by email, label it as “to-do” and archive it. That way, you can keep your inbox clean without missing any of your tasks or having to transfer them to external to-do list.
Use this query:
Label:to-do
3. Advanced to-do list
If you get a lot of tasks by email, you might want to take us and advanced to-do list. It works the same as the previous example, except that you have three levels of urgency: level1 (most argent), level2, and level3 (the least argent).
Set up three panes using the following queries:
Label:level1
Label:level2
Label:level3
4. Separate emails from important senders
Set a filter to assign the label “important” to emails from your most important clients. Create a pane to display that label, and Voilà! – Your top clients get top respond time.
Query:
Label:important
5. Separate emails by source
Got a blog or website? are you an active participant in online forums? Set a filter to label massages people send you through the contact form in your website, comments to your posts, or replies to your questions in forums, and set a pane to display it.
That way, you can separate work related emails form your website, blog or forums related emails and have more control over the time you allocate to each of them. You can do the same to separate alerts form Facebook or LinkedIn.
Here are example queries you can use:
from:Facebook
from:linkedin
<Your Blog’s Name> comment
6. Use Gmail as an ubiquitous notepad
Let’s say you want to document an idea you had, but also what it accessible from anywhere. Write it in a new email and save it. After saving a draft in Gmail, you can assign a label to it. Refresh the page and assign the label “notepad” to the draft.
Set a pane with the following search query:
label:drafts AND label:notepad
And there you have it – your document is available whenever you can access your email. keep editing and saving that draft. As long as you do not send it to anyone, it’ll keep serving you as a portable notepad.
7. Turn Gmail into a mini playlist
People send you songs by email? Set a pane with the following query and enjoy your songs every time you open your inbox:
.mp3 has:attachment