This chapter describes how to create and maintain capital projects in Oracle Projects. It provides a brief overview of capital projects and explains how to create, place in service, adjust, and account for assets and retirement costs in Oracle Projects.
This chapter covers the following topics:
Overview of Asset Capitalization
Defining and Processing Assets
Asset Summary and Detail Grouping Options
Reviewing and Adjusting Asset Lines
Capitalizing Interest
Overview of Asset Capitalization
Using capital projects, you can define capital assets and capture construction-in-process (CIP) and expense costs for assets you are creating. When you are ready to place assets in service, you can generate asset lines from the CIP costs and send the lines to Oracle Assets for posting as fixed assets.
You can also define retirement adjustment assets and capture cost of removal and proceeds of sale amounts (collectively referred to as retirement costs, retirement work-in-process, or RWIP) for assets you are retiring that are part of a group asset in Oracle Assets. When your retirement activities are complete, you can generate asset lines for the RWIP amounts and send the lines to Oracle Assets for posting as adjustments to the accumulated depreciation accounts for the group asset that corresponds to each asset.
About Capital Projects
You use capital projects to capture the costs of capital assets you are building, installing, or acquiring. You also use capital projects to create retirement adjustment assets that you associate with a group asset in Oracle Assets. You use a retirement adjustment asset to capture the costs of removing, abandoning, or disposing of assets you want to retire. You can set up capital projects to capture capital asset costs only, retirement costs only, or to capture both capital asset costs and retirement costs.
Using Capital Projects to Create Capital Assets
You define and build capital assets in capital projects using information specified in the project work breakdown structure (WBS). You define asset grouping levels and assign assets to the grouping levels to summarize the CIP costs for capitalization.
You can review and adjust capital project costs before and after capitalization. For example, you can allocate costs collected under common tasks to multiple CIP assets before you place them in service. You can also account for additional costs incurred after capitalization, since Oracle Projects allows you to place assets in service before completion of a project.
When a CIP asset is ready to be placed in service, you send the capital project amounts to Oracle Assets as asset lines. Oracle Assets places the asset lines in a holding area where your fixed assets department can post the capital costs in Oracle Assets as fixed assets. You can review detail transactions associated with the asset lines in Oracle Projects and Oracle Assets. If necessary, you can reverse capitalize an asset in a capital project.
Using Capital Projects to Process Retirement Costs
You capture retirement costs in a capital project by recording cost of removal and proceeds of sale amounts to a task that is designated as a retirement cost task. To distinguish cost of removal and proceeds of sale amounts, you must enter proceeds of sale amounts using expenditure types that you define to specifically classify these amounts. Oracle Projects automatically classifies amounts for all other expenditure types as cost of removal. For more information, see: Defining Proceeds of Sale Expenditure Types, Oracle Projects Implementation Guide.
Important: When you record proceeds of sale in an expenditure batch, enter the proceeds amounts as negative (credit) values.
To associate retirement costs with a group asset in Oracle Assets, you create a retirement adjustment asset in the capital project and identify it with a specific group asset. As with capital assets, you define asset grouping levels and assign retirement adjustment assets to the grouping levels to summarize the retirement cost amounts for posting to Oracle Assets. For more information, see: Creating a Retirement Adjustment Asset.
When retirement activities are complete, you generate asset lines for the retirement cost amounts and send the lines to Oracle Assets for posting as adjustments to the accumulated depreciation accounts for the group assets. To communicate notice of an asset retirement to Oracle Assets, you can optionally initiate retirement requests in Oracle Projects that are automatically passed to Oracle Assets.
Important: To use Oracle Projects retirement cost processing windows and features, the value of the site-level profile option PA: Retirement Cost Processing Enabled must be set to Yes. For more information, see: Profile Options in Oracle Projects, Oracle Projects Implementation Guide.
Capital Projects Processing Flow
The following illustration shows the processing flow for capital projects.
Capital Projects Processing Flow
As illustrated in the diagram Capital Projects Processing Flow, you can charge expenditures for CIP and RWIP amounts to capital projects in Oracle Projects. You can collect supplier costs for your capital projects in Oracle Purchasing and Oracle Payables. You run the process PRC: Interface Supplier Costs in Oracle Projects to interface project-related receipt accrual cost from Oracle Purchasing and project-related supplier costs from Oracle Payables to Oracle Projects. Oracle Projects, Oracle Purchasing, and Oracle Payables create accounting entries for CIP, RWIP, and expensed cost in Oracle Subledger Accounting. In addition, Oracle Projects creates accounting in Oracle Subledger Accounting for supplier cost adjustments that you make in Oracle Projects. Oracle Subledger Accounting transfers the accounting entries to Oracle General Ledger.
Oracle Payables uses the Mass Additions Create process to send non-CIP assets to Oracle Assets. If the non-CIP asset is associated with a capital project, then Oracle Projects sends the asset and asset cost to Oracle Assets.
When you are ready to place a CIP asset in service, you can send the assets and associated CIP asset lines to Oracle Assets to become fixed assets. When you are ready to retire an asset in Oracle Assets, you can send the retirement adjustment asset and associated RWIP asset lines to Oracle Assets and post the lines as group depreciation reserve account adjustments. Oracle Assets creates accounting in Oracle Subledger Accounting to clear CIP and RWIP accounts, and post the asset costs to the appropriate asset or group depreciation reserve account. Oracle Subledger Accounting transfers the accounting entries to Oracle General Ledger.
Related Topics
Integrating with Oracle Purchasing and Oracle Payables (Requisitions, Purchase Orders, and Supplier Invoices), Oracle Projects Fundamentals
Integrating with Oracle General Ledger, Oracle Projects Fundamentals