Explore A Meeting from a Different Perspective Rather Than It Being A Professional Afflict
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Meetings are means to an end. Hence there needs to be cynosure over some key points to be addressed in meeting with some possible implementable solution. If nothing changes after the meeting then it was just a waste of time. The goals of the meeting should be decided before the meeting and the purpose of the meeting should also be clear as to whether it is informative meeting or problem solving or determination of goals or else. Put the meeting objectives near the top of the agenda.
The goal being the primary focus the outcome of the discussion/meeting is also of the same importance. One must at least have a rough idea of the outcome as regards what are you gonna achieve. All the items in the agenda should get accomplished.
The pictorials to be used during the meeting should also be decided in advance, few are like Face to face, video conference, teleconference, chart, etc each of its form has it pros and cons one has to decide according to its requirement and the kind of meeting.
Some basic rules should also be decided, thus setting some parameters having well defined meaning thus avoiding the meeting to off track.
When in a meeting and while dealing different kind of people it is important to get contribution of each and everyone and when accomplishing such a great task there needs a plan to encourage each participant, to get vivid ideas; ideas may be good or bad but having pool of resources from which the best can be picked is important.
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Adhering to the time finalized for the meeting is another big task. Once you create the expectation that you will either start on time or a few minutes late, people will expect that. At the end adherence to the time is not the only criteria but getting problems solved, solutions on desk, evaluation, etc things thought should also get accomplished in time with nothing left undone.
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Meetings are means to an end. Hence there needs to be cynosure over some key points to be addressed in meeting with some possible implementable solution. If nothing changes after the meeting then it was just a waste of time. The goals of the meeting should be decided before the meeting and the purpose of the meeting should also be clear as to whether it is informative meeting or problem solving or determination of goals or else. Put the meeting objectives near the top of the agenda.
The goal being the primary focus the outcome of the discussion/meeting is also of the same importance. One must at least have a rough idea of the outcome as regards what are you gonna achieve. All the items in the agenda should get accomplished.
The pictorials to be used during the meeting should also be decided in advance, few are like Face to face, video conference, teleconference, chart, etc each of its form has it pros and cons one has to decide according to its requirement and the kind of meeting.
Some basic rules should also be decided, thus setting some parameters having well defined meaning thus avoiding the meeting to off track.
When in a meeting and while dealing different kind of people it is important to get contribution of each and everyone and when accomplishing such a great task there needs a plan to encourage each participant, to get vivid ideas; ideas may be good or bad but having pool of resources from which the best can be picked is important.
[/b]
[/b]
Adhering to the time finalized for the meeting is another big task. Once you create the expectation that you will either start on time or a few minutes late, people will expect that. At the end adherence to the time is not the only criteria but getting problems solved, solutions on desk, evaluation, etc things thought should also get accomplished in time with nothing left undone.