Description
To take over the authority of the Council of Walter Sisulu University for an initial period not exceeding 24 months.
Walter Sisulu University
TURNAROUND FRAMEWORK
INSTITUTIONAL STRATEGIC GOALS AND OBJECTIVES
Issue 1 - First Draft - September 2012
1
Contents
Appointment of an Administrator for Walter Sisulu University .................................. 2
1. Introduction ................................................................................................... 3
2. Project 1: Institutional Governance ................................................................. 5
3. Project 2: Programme Qualification Mix ........................................................... 6
4. Project 3: Student Governance ....................................................................... 9
5. Project 4 : Financial Management .............................................................................10
6. Project 5 : ICT Infrastructure ........................................................................ 17
7. Project 6 : Human Resource Management ..................................................... 20
8. Project 7 : Teaching and Learning Technology and Equipment........................ 26
9. Project 8 : Physical Infrastructure and Resource Planning ............................... 27
10. Conclusion .................................................................................................. 30
Annexure A is a separate document
2
Appointment of an Administrator for Walter Sisulu University
Dr BE Nzimande MP, Minister of Higher Education and Training (DHET), appointed
Professor Lourens van Staden as Administrator for the Walter Sisulu University
(WSU) in terms of Section 41A of the Higher Education Act, on 31 October, 2011
with the following terms of reference:
The general and specific terms of reference of the Administrator are:
1. To take over the authority of the Council of Walter Sisulu University for an
initial period not exceeding 24 months.
2. To take over the management of the University and to steer the University
back to operational and financial sustainability. This will include the
strengthening of structures, systems and policies that will ensure good
governance and the restoration of the culture of teaching and learning and
academic integrity at the University.
3. To assess the impact of the merger and whether there has been a financial
shortfall in this regard, taking into account the funds invested by the DHET
during the mergers.
4. To manage the challenges regarding the harmonisation of different staff
structures.
5. To develop a workable governance model for a multi-campus university taking
into account the numerous challenges and inefficiencies that may have been
created.
6. To introduce short-term and long-term measures to reduce the institution’s
bank overdrafts.
7. To carry out a forensic audit of the institution in order to identify any corrupt
practices and to institute appropriate action within the prescripts of the law,
including implementing any action required by investigations, forensic audits or
other audits performed prior to administration.
8. To initiate the appointment of a new Council at the Walter Sisulu University,
including the establishment of necessary Council sub-committees and the
drafting and submission to the Minister of Higher Education and Training, of a
new statute for the University.
3
9. To increase the different revenue streams of the university, including
government grants, student fees and other possible revenue sources.
10. Conduct a detailed analysis of, and report on the academic project which
should include the planning processes followed, systems put into place to
ensure academic quality, including the viability and sustainability of the current
programme offerings, and projected student enrolments in relation to
infrastructure, staffing capacity and student support that will ensure an
improved throughput rate.
11. Review and improve the academic integrity and relevance of the university’s
programme and qualifications and if appropriate design a new academic
structure.
12. To implement initiatives to restore governance, operations and viable systems
and processes in the areas listed below:
a) Finance – Adequacy of internal control systems, financial planning,
budgeting, financial management and reporting, student financial aid;
b) Human Resources (HR) – Adequacy of internal control systems, HR
planning and HR management;
c) Governance – Proper functioning of Council and council committees,
monitoring, evaluation and reporting;
d) Information Technology – Information Technology infrastructure,
operational efficiency and effectiveness;
e) Academic Enterprise – Academic structures, improving academic quality;
and
f) Students – Proper functioning of student governance, student affairs
administration.
1. Introduction
The Administrator has appointed a team of technical experts, a cohort intervention,
to assist in the creation of a coherent, efficient, cohesive and well-functioning
organisational state University.
WSU shall be driven by a scientifically designed Business Model which will optimally
combine and/or include the goals below:
4
1.1 Develop a Mutual (coherent) and Federal (decentralised) governance structure
over WSU and across a system of self-sustainable, geographically dispersed
and academically distinct entities with change management interventions to
permeate this transformation.
1.2 Ensure a Programme Qualification Mix of high quality, which is financially viable
and relevant to socio-economic development.
1.3 Enhance scholarship, citizenship and leadership, as well as participative and
responsible student life and student governance.
1.4 Establish an integrated and highly functional financial system, balancing
efficient service with sufficient compliance and controls.
1.5 Audit, plan, devise and implement an integrated and up-to-date Information
and Communicational Technology (ICT) system ensuring business information,
communication and contingency measures.
1.6 Manage and sustain a harmonised and functional Human Resource (HR)
establishment, based on skill and performance.
1.7 Install modern Teaching and Learning Technology and ensure its ubiquitous
and effective use, in application and content, to improve student throughput.
1.8 Strategize and execute efficient physical infrastructure planning, maintenance
and utilisation.
5
2. Project 1 : Institutional Governance (Goal 1)
Institutional goal 1: Develop a Mutual (coherent) and Federal (decentralised) governance structure over WSU and across a system of self-sustainable,
geographically dispersed and academically distinct entities with change management interventions to permeate this transformation.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
1.1 Dissolve the current Council and executive
management and appoint a Task Team to
develop a Turnaround Strategy for WSU.
Administrator
- R500,000
(2012/13)
June 100%
1.2 Revised WSU Statute.
Administrator
- R50,000
(2012/13)
February 100%
1.3 Facilitate the appointment of a new Council
and Senate based on approved Statutes
(Government Gazette and HEQC
recommendation 12).
Administrator - - March 100%
1.4 Establish a new governance and
organisational structure and draw the
organogram (HEQC recommendations 11
and 14).
Administrator
Mr P Morris
- R500,000
(2012/13)
March 100%
1.5 Develop and implement a communication
and corporate image strategy in
consultation with staff and students (HEQC
recommendation 7) and improve external
stakeholder relations (HEQC
recommendation 10).
Administrator
Student and WSU
newsletter,
appointment of an
online website editor
and training for
faculty staff for
website
development.
R900,000
(2012/13)
R100,000
(2012/13)
January 100%
1.6 Implement DHET requirements, including
academic admissions and exclusion policies
(HEQC recommendation 20).
Administrator
- - December 100% - -
1.7 Design and implement reports which will Administrator - - February 100%
6
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
ensure that Council and the relevant sub-
committees have suitable management
information to make sound decisions
(Government Gazette requirement).
1.8 Confirm current vision and mission
statements for WSU (HEQC
recommendation 2).
Administrator
Internal workshops. - March 100%
3. Project 2 : Programme Qualification Mix (Goal 2)
Institutional goal 2: Ensure a Programme Qualification Mix (PQM) of high quality, which is financially viable and relevant to social-economic development.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
2.1 Determine the alignment of the DHET
approved PQM with programmes offered by
WSU (HEQC requirement).
Dr C van der Merwe - R100,000
(2012/13)
R80,000
(2013/14)
November 90% March 100%
2.2 Implement a valid time table system
integrated with ITS that facilitates staff
FTE calculations, incorporate space
planning accurately and support an
electronic attendance system.
Dr C van der Merwe Implement and
integrate new ITS
time tables
integrated with other
systems such as
Space.
R170,000
(2012/13)
R180,000
(2013/14)
November 50% November 100%
2.3 Improve data integrity across HEMIS
submissions (space, students and HR)
(HEQC recommendation 15) resulting in an
external audit with no qualifications.
Dr C van der Merwe Student and staff
submissions, and
Space system on
ITS.
R210,000
(2012/13)
R185,000
(2013/14)
November 60% November 80%
2.4 Develop a model for programme inclusion
(retaining, introducing or discontinuing a
Dr C van der Merwe Provide for cost of
phasing out of
R150,000
(2012/13)
November 80% November 100%
7
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
qualification) based on its viability and
strategy value.
academic programs. R100,000
(2013/14)
2.5 Implement student tracking and
interventions, to ensure better success
throughput and graduation rates (HEQC
recommendations 4 and 19).
Dr C van der Merwe Acquire new system
for at risk student
tracking and
intervention
monitoring.
R125,000
(2012/13)
R220,000
(2013/14)
November 75% November 85%
2.6 Student counselling, student attendance
monitoring, English proficiency, aptitude
tests.
Dr C van der Merwe Support structures
for student support
such as appointment
of counsellors.
R5,600,000
(2013/14)
November 10% November 25%
2.7 In conjunction with the academic team
member review the academic structures
and offerings with a view to improving their
quality, relevance, articulation and access
(Government Gazette and HEQC
recommendation 17 requirements).
Dr C van der Merwe Consultation of
experts.
R120,000
(2012/13)
R225,000
(2013/14)
November 40% November 75%
2.8 Initiate a comprehensive programme
review process that focuses on teaching
and learning issues. It should make
policies, procedures and schedules for
programme review known and link the
results of programme and departmental
reviews to strategic priorities (HEQC
recommendations 4 and 25).
Dr C van der Merwe Consultation of
experts.
R175,000
(2012/13)
R275,000
(2013/14)
November 35% November 65%
2.9 By reflecting on its vision and mission,
review its enrolment planning to deliver the
required levels of services to its students
and stakeholders in the three core areas of
teaching and learning, research and
community engagement (HEQC
recommendation 1).
Dr C van der Merwe Complete the review
of the Institutional
Strategic Plan for
2020.
- November 25% November 55%
2.10 WSU to approve a model for faculty Dr C van der Merwe Transfer of staff and R70,000 November 55% November 80%
8
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
migration with plans and timeframes for
implementation, so that members of staff
work within a clear set of expectations
(HEQC recommendation 3).
resources, library
relocation and
additional office
accommodation.
(2012/13)
R30,000
(2013/14)
2.11 Develop an institution-wide strategy on
teaching, learning and assessment to
ensure the success of students (HEQC
recommendation 19) that also include
curriculum design and programme
development (HEQC recommendation 26).
Dr C van der Merwe
Structures for
academic
development.
R450,000
(2012/13)
R900,000
(2013/14)
November 20% November 80%
2.12 Formulate and implementation of a policy
on integration of rural development into
the curricula of faculties (HEQC
recommendation 30).
Dr C van der Merwe
Internal workshops
and induction
programmes
R490,000
(2012/13)
R240,000
(2013/14)
November 10% November 60%
9
4. Project 3 : Student Governance (Goal 3)
Institutional goal 3: Enhance scholarship, citizenship and leadership, as well as participative and responsible student life and student governance.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
3.1 Review and define a Student
Representative Council (SRC) Constitution
through student consultation to determine
a student governance system (Government
Gazette and HEQC recommendation 13).
Mr M Letlape - R150,000
(2012/13)
June 100% - -
3.2 Appoint an Interim Institutional Student
Representative Structure (IISRS)
(Government Gazette requirement).
Administrator - - January 100% - -
3.3 Elect a new SRC through student
participation and in line with the new
governance structure (Government Gazette
and HEQC 13 requirement).
Mr M Letlape - R500,000
(2012/13)
June 100% - -
3.4 Investigate the NSFAS implementation
criteria and adapt where necessary.
Mr P Slack Establishment of a
Special University
Appeals Committee
(with student
representation from
faculties).
- March 100% - -
3.5 Establish robust, competent, coherent and
efficient student affairs administrators.
Mr M Letlape - - November 100% - -
3.6 Enforce policies and rules on health and
safety and access control.
Mr M Letlape - - November 100% - -
10
5. Project 4 : Financial Management (Goal 4)
Institutional goal 4: Establish an integrated and highly functional financial system, balancing efficient service with sufficient compliance and controls.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.1 Restructure the Finance Department
to obtain maximum cost efficiency
and development of a sustainable
financial model (HEQC recommendation
16).
Mr P Slack - - - - - -
4.1.1 Centralisation of the Finance
Department to manage on-going
payments specifically and streamline the
general functioning of Finance.
Mr P Slack Financial database
for recordkeeping.
Some personnel will
have to be relocated.
Some personnel will
have to be reskilled
or redeployed due to
incapacity.
R250,000
(2012/13)
R250,000
(2013/14)
Creditors: July 25%
June 100%
New budget
process:
August
100% - -
Cash books:
September
100% - -
Procurement:
October
100% - -
Financial aid:
November
100% - -
- - Payroll:
February
100%
- - General
ledger:
January
100%
4.1.2 Define new cost centre and general
ledger structures (Government Gazette
requirement).
Mr P Slack ICT software suite
(Upgrade ITS to
Integrator V2)
R1,000,000
(2012/13)
R5,000,000
(2013/14)
Design:
September
100% Implement
ation: June
100%
4.1.3 Define and formulate reporting
frameworks to Council and other
relevant sub committees (Government
Mr P Slack IT resource (human)
to develop reports
from new system.
R500,000
(2013/14)
Design of
reports and
information
100% - -
11
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
Gazette requirement). flow:
November
- - Implement
ation
dependent
upon the
installation
of a new
Council and
relevant
committees
November
2013
March 2014
70%
100%
4.1.4 Review current financial processes and
procedures and also the access of
quality of information in the financial
system and the methods for deriving it
(Government Gazette and HEQC
recommendation 17).
Mr P Slack Covered by
Administrator’s
budget
Review of
current
financial
processes and
systems is
almost
complete and
will be after
the completion
of the annual
audit in May.
90% Finalise
new
processes
and
implement:
November
100%
Design new
implementation
processes :
November.
10% Finalise
new
processes
and
implement
by
November.
100%
12
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.2 Implement budget and expenditure
control measures and reporting
systems to remove 15% of the annual
operating costs based on the 2011
financial figures.
Mr P Slack - - - - -
4.2.1 Define authorisation, control and
reporting guidelines for transactions.
Mr P Slack Covered by
Administrator’s
budget
September 80% Implement
ation:
February
100%
4.2.2 Review policies to regulate cash flow. Mr P Slack Covered by
Administrator’s
budget
R60,000
(2012/13)
R140,000
(2013/14)
Review:
November
90% June 100%
Design and
write new
policies:
November
30% November 100%
- - Implement
systems
and
processes
to control
cash flow:
November.
100%
4.2.3 Implement controls to govern ring
fenced funds to ensure that it is used for
the purpose and reported on.
Mr P Slack Covered by
Administrator’s
budget
R500,000
(2012/13)
Control
implemented:
December
100% - -
- - Design new
accounting
processes:
June.
100%
- - Implement
ation of
new
accounting
100%
13
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
for ring
fenced
projects:
June.
4.2.4 Review all current contracts and go out
on tender.
Mr P Slack R200,000
(2012/13)
R800,000
(2013/14)
November 20% November 100%
4.2.5 Rationalise all bank accounts to a
controllable few (Government Gazette
requirement).
Mr P Slack Covered by
Administrator’s
budget, plus
R100,000
(2012/13)
August 100% - -
4.2.6 Bank account expenditure mandates
limited to three executive management
members.
Mr P Slack Covered by
Administrator’s
budget
Completed for
the period of
Administration:
March
100% - -
- - Prepare
Delegation
of Authority
document
for
approval by
new
Council:
March
100%
4.2.7 Review and correct the payment backlog
for creditors and students.
Mr P Slack Covered by
Administrator’s
budget
Completed:
April
100% - -
4.2.8 Develop a system to minimise the
number of bank accounts in use
(Government Gazette requirement).
Mr P Slack Covered by
Administrator’s
budget
November 100% - -
4.2.9 Develop a cost centre structure suitable
for a multi campus environment
Mr P Slack R500,000(2013/1
4)
- - March 100%
14
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
(Government Gazette requirement).
4.3 Define tender procedures and
formulate contract management
procedures (Government Gazette
requirement) including management of
research contracts (HEQC recommendation
29).
Mr P Slack R250,000
(2012/13)
November 100% - -
4.4 Implement internal controls to
mitigate forensic audit findings.
Mr P Slack - - - -
4.4.1 Overhaul of the asset register and
implement IAS 16 provisions.
Mr P Slack External provider –
PWC and Marais
Smith Accountants
R2,500,000
(2012/13)
Will be final
with the 2011
annual audit:
May
100% - -
4.4.2 Conduct an annual audit and correct the
six audit qualifications, two emphases of
matter and two reportable irregularities
obtained in 2011, and prepare for 2012
audit.
Mr P Slack Covered by
Administrator’s
budget,
operational
budget for audit
fees and
R250,000
(2012/13)
May 100% Remove all
2011 audit
qualifications
Will only
know at
the end
of the
audit
4.5 Investigate and analyse the long term
financial impact of strategic initiatives
and operational expenditure currently
implemented or incurred.
Mr P Slack - - - - - -
4.5.1 Payroll and human resource
ramifications (Government Gazette
requirement).
Mr P Slack
Covered by
Administrator’s
budget
November 20% June 100%
15
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.5.2 Review printing costs and contracts
(projected saving: R12 m.
Mr P Slack Covered by
Administrator’s
budget, plus
R150,000
(2012/13)
Review
completed.
Contracts to
be signed:
July
100% - -
4.5.3 Review correctness of municipal charges
(Government Gazette requirement).
Mr P Slack No direct charge
but they get 20%
of savings
August 100% - -
4.5.4. Review correctness of telephone
charges (Government Gazette
requirement).
Mr P Slack No direct charge
but they receive a
percentage of
savings
August 100% - -
4.5.5 Review annual insurance framework. Mr P Slack Covered by
Administrator’s
budget
Review
completed
amendments
to be
implemented:
November
100% - -
4.5.6 Review of building costs. Mr P Slack Covered by
Administrator’s
budget
Review
completed:
March
100% - -
4.5.7 Review extent of maintenance backlog
(Government Gazette requirement and
HEQC recommendation 8).
Mr P Slack Stellenbosch
University
Covered by IEF
budget
Initial review
completed by
Stellenbosch
University:
April
100% - -
A detailed
review
required in
conjunction
with IEF
project:
October.
100% - -
16
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.5.8 Review of residence leases. Mr P Slack Covered by
Administrator’s
budget
Initial review
completed:
May
100% - -
Further
analysis of
review results
required:
September.
100% - -
4.5.9 Review of the WSU Foundation and
assessment of their effectiveness in
raising third stream income.
Mr P Slack R200,000
(2012/13)
November 100% - -
4.5.10 A complete overhaul of the Supply Chain
Management (SCM) function is being
planned for implementation in the
second half of this year after the audit.
Mr P Slack - - - - -
Retender of all contracts
Mr P Slack R250,000
(2013/14)
- - November 100%
Implementation of general
procurement recommendation.
Mr P Slack R500,000
(2012/13)
October 100% - -
A revamp of the legal affairs
structure.
Mr P Slack R800,000
(2012/13)
October 100% - -
Implementation of leave
management system.
Mr P Slack R200,000
(2012/13)
November 100% - -
Consolidation of payroll systems.
Mr P Slack R500,000
(2013/14)
- - February 100%
Harmonise student financial aid
across campuses and implement
systems for streamlining across
campuses.
Mr P Slack R450,000
(2012/13)
November 100% - -
Implement system of internal charge.
Mr P Slack
R200,000
(2012/13)
September 100% - -
17
6. Project 5 : ICT Infrastructure (Goal 5)
Institutional goal 5: Audit, plan, devise and implement an integrated and up-to-date Information and Communicational Technology (ICT) domain ensuring
business information, communication and contingency.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
5.1 Risk management and contingency plan
implementation, including ICT and ITS
access and profiles.
Dr C van der Merwe Outsourced Plan. R50,000
(2012/13)
R190,000
(2013/14)
November 20% November 80%
5.2 Expert, skilled ICT staff retention
programme / strategy.
Dr C van der Merwe HR (Recruitment/
relocation)
R40,000
(2012/13)
R35,000
(2013/14)
November 30% November 65%
5.3 Development of an ICT Strategic Plan
based on the outcome of the ICT Efficiency
investigation.
Dr C van der Merwe Outsourced R150,000
(2012/13)
November 75% November 95%
5.4 Compliance with statutory requirements for
data management (email rules, space, HR
data such as Equity Plans, ITS and HEMIS
reporting).
Dr C van der Merwe Auditors / Training R160,000
(2012/13)
R100,000
(2013/14)
November 60% November 90%
5.5 Conduct a deep and quality controlled data
and information overhaul on the validity
and integrity of data (HEQC
recommendation 17).
Dr C van der Merwe Auditors R100,000
(2012/13)
R75,000
(2013/14)
November 40% November 80%
5.6 Implement (obtain and train users) a
Management and Information System
(HEQC requirements 4 and 15).
Dr C van der Merwe Outsourced -
Implement new MIS
system that adheres
to statutory
requirements
(DHET/HEMIS),
finance, Department
of Labour (equity,
remuneration, etc.)
R480,000
(2012/13)
R950,000
(2013/14)
November 75% November 100%
18
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
for decision support.
5.7 Develop electronic support systems, e.g.
electronic leave and online purchasing for
the automation of processes.
Dr C van der Merwe Outsourced training. R80,000
(2012/13)
R400,000
(2013/14)
November 15% November 45%
5.8 Establish an ideal ICT infrastructure
suitable for a multi campus environment
with such large scale geographic spread
(Government Gazette requirement) such as
the upgrade of computer network,
equipment and infrastructure to provide
technological support in teaching and
learning, telephones, mobile technology,
disaster back-up and recovery and security,
of information and equipment, etc. (HEQC
recommendations 23 and 24).
Dr C van der Merwe Project management. R500,000
(2012/13)
R2,700,000
(2013/14)
November 30% November 70%
WSU, outsourced
purchases, new
licensing,
reticulation,
specialised physical
structures, etc. Also
refer to IEF funding
(goal 8.1) and 5.8.
R17,500,000
(2012/13)
R30,000,000
(2013/14)
November 30% November 70%
5.9 Specialised training in implementation and
use of teaching and learning technology
(HECQ recommendation 19).
Dr C van der Merwe Outsourced project
(whole teaching and
learning technology
roll-out)
R300,000
(2012/13)
R900,000
(2013/14)
November 25% November 65%
5.10 Determine the hardware requirements
and cost for having a centralised
database with remote access from other
sites, i.e. one repository of information,
not four (Government Gazette
requirement).
Dr C van der Merwe Refer to 5.8. - November 95% November 100%
5.11 Examine all the ICT access profiles for
possible conflicts and make
recommendations for improvement.
Ensure that it is implemented
(Government Gazette requirement).
Dr C van der Merwe External experts and
internal cooperation
- November 45% November 85%
5.12 Consider data cleanliness and make
recommendations for improvement
Dr C van der Merwe Refer to 5.5. - November 80% November 100%
19
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
(Government Gazette requirement).
5.13 In conjunction with the HR task member
ensure that the HR systems are
centralised and deliver adequate
management information (Government
Gazette requirement).
Dr C van der Merwe Refer to 5.6 - November 20% November 100%
5.14 Conduct a detailed analysis and report on
the collation and use of management
information systems (MIS) including the
HEMIS data. The focus should be on the
adequacy, quality and integrity of
information on human resource and
student data (Government Gazette and
HEQC recommendations 4, 15 and 17).
Dr C van der Merwe Refer to 5.4 and 5.5. - November 90% November 100%
20
7. Project 6 : Human Resource Management (Goal 6)
Institutional goal 6: Manage and sustain a harmonised and functional Human Resource (HR) establishment, based on skill and performance.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.1 Management of transformation that
includes change management,
Induction, Policy and delegation of
authority reviews (HEQC
recommendation 19).
Mr P Morris - - - - - -
6.1.1 An induction programme to staff
(current and future) on the mission,
vision, values and strategic directives of
WSU (Government Gazette and HEQC
recommendation 19).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13) November 100% - -
6.1.2 A monthly plan for the management of
the HR Department and ensure that the
incumbents understand and implement
it (Government Gazette requirement).
Mr P Morris Build into Job
description and
performance
contract of Executive
Director: HR.
R50,000 (2012/13) November 100% - -
6.2 Review of HR policies that include
Employment Equity, Sexism and sexual
harassment, Recruitment and selection,
Employee Wellbeing, Safety, Health and
Environmental Management, leave, dispute,
resolution, disciplinary and grievance
(Government Gazette and HEQC
recommendation 5).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R420,000
(2012/13)
November 100% - -
6.2.1 Review of HR delegations of authority. Mr P Morris Build into the job
descriptions and
R80,000 (2012/13) November 100% - -
21
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
performance
contracts of existing
staff.
6.3 Staff complement management.
Mr P Morris - - - - - -
6.3.1 Define and align job profiles and job
grading with organisational structure.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
November 100% - -
6.3.2 Verify and audit staff qualifications
(HEQC recommendation 21).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R500,000
(2012/13)
November 100% - -
6.3.3 Harmonise conditions of service and
contracts (HEQC requirement 11).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
November 100% - -
6.4 Workforce planning that includes an
analysis of the current appointments and
structure requirements (Government
Gazette requirement).
Mr P Morris - - - - -
6.4.1 Conduct institutional skills audit
(Government Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
22
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.4.2 Develop a Skills Development Plan that
includes Personal Development Plans
(PDP) for staff (Government Gazette
requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
R200,000
(2013/14)
November 50% November 100%
6.4.3 Develop Training and Development
initiatives to address requirements in
PDPs.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
November 50% November 100%
6.4.4 Review the recruitment and selection
process of new staff specifically the role
players involved in the process
(Government Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R120,000
(2012/13)
November 100% - -
6.4.5 Review the appointment of external
examiners and moderators (HEQC
recommendation 27).
Mr P Morris Compile database of
external examiners
for annual Senate
approval, and audit
compliance to the
examination policy
R30,000 (2012/13) November 100% - -
6.5 Minimise the financial impact and
budget requirements for the
implementation of the current HR
structure.
Mr P Morris - - - - - -
6.5.1 Review the current Payroll and cost to
company and develop a monthly
reporting system (Government Gazette
requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
6.5.2 Determine the current Pay rates and
salary structure (Government Gazette
Mr P Morris Build into the job
descriptions and
R200,000
(2012/13)
November 100% - -
23
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
requirement). performance
contracts of existing
staff.
6.5.3 Review benefit structures (medical aid,
pension, group life insurance, housing
administration, bursaries, leave, etc.)
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
Refer to 6.6.3 November 100% - -
6.5.4 Determine the incremental HR impact
on the budget with the implementation
of a multi campus strategy (Government
Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
6.6 Develop and implement a staff
Performance Management System and
Capacity Building Program.
Mr P Morris - - - - - -
6.6.1 Define Key Performance Areas (KPA)
aligned with the job profiles.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R75,000 (2012/13)
R225,000
(2013/14)
November 30% November 100%
6.6.2 Determine SMART objectives. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2013/14)
- - November 100%
6.6.3 Change management and leadership
development for managers (HEQC
recommendation 14).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
24
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.6.4 Performance reviews for all staff. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
- November 100% - -
6.6.5 Skills Development Programme for
managers.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R300,000
(2013/14)
- - November 100%
6.6.6 Skills Development Programme for staff. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R300,000
(2013/14)
November 50% November 100%
6.7 Develop reporting systems on the HR
structure, head counts, financial
impact, etc. to Council and other
relevant sub committees (Government
Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.8 Employment relations
- - - - - - -
6.8.1 Signed collective Agreements in place
with Unions.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
6.8.2 Establish forums for sound and open
communication with unions.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
25
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
staff.
6.9 Human Resource strategy, structure
and effectiveness.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
- - - - -
6.9.1 Develop a WSU Human Resource
Strategy.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.9.2 Revisit the Human Resource Department
structure aligned to WSU mission, vision,
values and strategic objectives.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.9.3 Review Human Resource business
processes.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
November 100% - -
6.9.4 Human Resource skills audit and Personal
Development Plans.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R75,000 (2012/13)
R75,000 (2013/14)
November 50% November 100%
26
8. Project 7 : Teaching and Learning Technology and Equipment (Goal 7)
Institutional goal 7: Install modern Teaching and Learning Technology and ensure its ubiquitous and effective use (in technique and content) to improve
student throughput.
WSU completed a review and analysis process on teaching and learning infrastructure and equipment requirements. These were defined in the Infrastructure and Efficiency
Funding (IEF) application for the implementation of strategic aligned support infrastructure. The WSU priorities are aligned with the national priorities wi th a focus on
Education, Health and Science, Engineering and Technology. WSU is currently awaiting the outcome of this application for the execution of this goal.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
7.1 Administrative and teaching facilities for
the Faculty Health Sciences.
Mr P Slack IEF submission R119,900,000 November 15% November 80%
7.2 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of
Science, Engineering and Technology
(IEF P18-21).
Mr P Slack IEF submission R43,462,470 November 15% November 80%
7.3 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of Health
(IEF P 31-34).
Mr P Slack IEF submission R12,866,503 November 15% November 80%
7.4 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of Life
and Physical Science (IEF P34-35).
Mr P Slack IEF submission R11,042,243 November 15% November 80%
7.5 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of
Teacher Education (IEF P39-42).
Mr P Slack IEF submission R37,631,805 November 15% November 80%
7.6 Upgrading of teaching and learning,
furniture and computer and data
infrastructure for African Languages,
Mr P Slack IEF submission R42,966,899 November 15% November 80%
27
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
Humanities and Social Sciences (IEF P43-
47).
9. Project 8 : Physical infrastructure and resource planning (Goal 8)
Institutional goal 8: Strategize and execute efficient physical infrastructure and resource planning, maintenance and utilisation.
For the implementation and execution of institutional goal 8, WSU is totally dependent on the allocation of Infrastructure and Efficiency Funding (IEF). An immediate
R78,000,000 will be required to increase residence space with an additional 500 beds. WSU is currently awaiting the outcome of their IEF application.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.1 Develop an infrastructure maintenance
plan with phased implementation of
educational technology, ICT infrastructure,
facilities and improves compliance with health
and safety regulations (HEQC recommendation
8).
Mr P Slack IEF submission R251,788,000 November 15% November 80%
8.2 Increase the number of beds in
residences with 3,300 to create an conducive
and safe communal and study space on the
following campuses (HEQC recommendation
9):
Mr P Slack Bioinformatic security
system (finger print
or iris identification)
(HEQC requirement).
R25,000,000 November 15% November 80%
8.2.1 New residence with 500 beds (CMP-
Zamukulungisa Campus).
Mr P Slack IEF submission R126,132,306 November 15% November 80%
28
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.2.2 New residence with 500 beds
(Butterworth Ibika Campus).
Mr P Slack IEF submission R126,132,306 November 15% November 80%
8.2.3 New residence with 2,000 beds
(Potsdam Campus).
Mr P Slack IEF submission R504,529,225 November 15% November 80%
8.2.4 New residence with 300 beds
(Whittlesea - Queenstown Campus).
Mr P Slack IEF submission R75,679,384 November 15% November 80%
8.2.5 Renewals and alterations to existing
residences.
Mr P Slack IEF submission 71,650,000 November 15% November 80%
8.3 Improve and increase the available
teaching and learning infrastructure by
establishing new teaching and learning
facilities and adequate educational technology
to support the teaching and learning
environment.
Mr P Slack IEF submission - - - - -
8.3.1 200 Seat auditorium (Butterworth Ibika
Campus).
Mr P Slack IEF submission R10,891,000 November 15% November 80%
8.3.2 400 Seat auditorium (Butterworth Ibika
Campus).
Mr P Slack IEF submission R18,723,300 November 15% November 80%
8.3.3 400 Seat auditorium (Potsdam
Campus).
Mr P Slack IEF submission R21,076,050 November 15% November 80%
8.3.4 200 Seat auditorium (Potsdam
Campus).
Mr P Slack IEF submission R12,464,850 November 15% November 80%
8.3.5 200 Seat auditorium for Teacher
Training (CMP-Zamukulungisa Campus).
Mr P Slack IEF submission R10,891,000 November 15% November 80%
8.3.6 400 Seat auditorium for Teacher
Training (CMP-Zamukulungisa Campus).
Mr P Slack IEF submission R18,723,300 November 15% November 80%
8.4 Improve and increase the available
administrative support offices.
Mr P Slack IEF submission - - - - -
8.4.1 Establish new office block (47 offices)
for the Faculty of Education.
Mr P Slack IEF submission R16,524,011 November 15% November 80%
29
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.4.2 New office block at Potsdam Campus.
Mr P Slack IEF submission R19,002,600 November 15% November 80%
8.4.3 Improvement of physical and support
infrastructure for staff and learners with
disabilities (HEQC recommendation 6).
Mr P Slack IEF submission R5,359,000 November 15% November 80%
8.5 Establish and equip research
laboratories for Botany and Physical Science.
Mr P Slack IEF submission R2,561,695 November 15% November 80%
8.6 Establish new Library and resource
centre infrastructure with equipped electronic
resource infrastructure (HEQC
recommendation 22).
Mr P Slack WSU and Fort Hare
collaboration
- November 15% November 80%
8.6.1 Extensions to Sasol Library (Mthatha
Campus).
Mr P Slack IEF submission R24,824,000 November 15% November 80%
8.6.2 Phase 2 of resource centre (Butterworth
Ibika Campus).
Mr P Slack IEF submission R17,472,000 November 15% November 80%
8.6.3 Teaching and learning equipment,
computer and data infrastructure and furniture
for libraries at Butterworth Ibika, Buffalo City
– Chislehurst and CMP-Zamukulungisa
Campuses).
Mr P Slack IEF submission R3,233,100 November 15% November 80%
8.7 Establish new sport and recreation
centre at the Butterworth Ibika Campus.
Mr P Slack IEF submission R38,218,000 November 15% November 80%
30
10. Conclusion
WSU is currently in a transition phase to harmonise the governance, human resource
and student structures. The ultimate aim is to establish a Mutual (coherent)and
Federal (decentralised) Governance Model for a seamless integration of governance,
human resource, academe, research, resources, Information and Communication
Technology, etc. Currently WSU is under administration. Therefore the
recommendations as made by the HEQC and requirements listed in the Government
Gazette will be adhered to in the execution of this Turnaround Framework.
Infrastructure and financial resources will be required for the execution of this
framework. The following budget requirements are foreseen for the successful
implementation of the strategic initiatives:
Total budget requirements per institutional goal for 2012/13 - 2013/14
Projects
Budget requirement
2012/13 2013/14
1 Develop a Mutual (coherent) and Federal (decentralised)
governance structure over WSU and across a system of
self-sustainable, geographically disparate and
academically distinct entities with change management
interventions to permeate this transformation.
R2,050,000 -
2 Ensure a Programme Qualification Mix (PQM) of high
quality, which is financially viable and relevant to socio-
economic development.
R2,060,000 R8,035,000
3 Enhance scholarship, citizenship and leadership, as well
as participative and responsible student life and student
governance.
R650,000 -
4 Establish an integrated and highly functional financial
system, balancing efficient service with sufficient
compliance and controls.
R7,610,000 R7,940,000
5 Audit, plan, devise and implement an integrated and up-
to-date Information and Communicational Technology
(ICT) ensuring business information, communication and
contingency measures.
R19,360,000 R35,350,000
6 Manage and sustain a harmonised and functional Human
Resource (HR) establishment, based on skill and
performance.
R3,250,000 R2,200,000
R34,980,000 R53,525,000
7 Infrastructure and Efficiency Funding
Install modern Teaching and Learning Technology and
ensure its ubiquitous and effective use, in application and
content, to improve student throughput.
R267,869,920 -
8 Infrastructure and Efficiency Funding
8.1 Strategize and execute efficient physical
infrastructure planning, maintenance and
utilisation.
471,751,906 -
8.2 Student housing: new and refurbished.
929,123,221 -
Budget required 2012/13 – 2013/14 (IEF) R1,614,745,047 -
TOTAL BUDGET REQUIREMENT FOR TURNAROUND FRAMEWORK R1,703,250,047
31
doc_581016983.pdf
To take over the authority of the Council of Walter Sisulu University for an initial period not exceeding 24 months.
Walter Sisulu University
TURNAROUND FRAMEWORK
INSTITUTIONAL STRATEGIC GOALS AND OBJECTIVES
Issue 1 - First Draft - September 2012
1
Contents
Appointment of an Administrator for Walter Sisulu University .................................. 2
1. Introduction ................................................................................................... 3
2. Project 1: Institutional Governance ................................................................. 5
3. Project 2: Programme Qualification Mix ........................................................... 6
4. Project 3: Student Governance ....................................................................... 9
5. Project 4 : Financial Management .............................................................................10
6. Project 5 : ICT Infrastructure ........................................................................ 17
7. Project 6 : Human Resource Management ..................................................... 20
8. Project 7 : Teaching and Learning Technology and Equipment........................ 26
9. Project 8 : Physical Infrastructure and Resource Planning ............................... 27
10. Conclusion .................................................................................................. 30
Annexure A is a separate document
2
Appointment of an Administrator for Walter Sisulu University
Dr BE Nzimande MP, Minister of Higher Education and Training (DHET), appointed
Professor Lourens van Staden as Administrator for the Walter Sisulu University
(WSU) in terms of Section 41A of the Higher Education Act, on 31 October, 2011
with the following terms of reference:
The general and specific terms of reference of the Administrator are:
1. To take over the authority of the Council of Walter Sisulu University for an
initial period not exceeding 24 months.
2. To take over the management of the University and to steer the University
back to operational and financial sustainability. This will include the
strengthening of structures, systems and policies that will ensure good
governance and the restoration of the culture of teaching and learning and
academic integrity at the University.
3. To assess the impact of the merger and whether there has been a financial
shortfall in this regard, taking into account the funds invested by the DHET
during the mergers.
4. To manage the challenges regarding the harmonisation of different staff
structures.
5. To develop a workable governance model for a multi-campus university taking
into account the numerous challenges and inefficiencies that may have been
created.
6. To introduce short-term and long-term measures to reduce the institution’s
bank overdrafts.
7. To carry out a forensic audit of the institution in order to identify any corrupt
practices and to institute appropriate action within the prescripts of the law,
including implementing any action required by investigations, forensic audits or
other audits performed prior to administration.
8. To initiate the appointment of a new Council at the Walter Sisulu University,
including the establishment of necessary Council sub-committees and the
drafting and submission to the Minister of Higher Education and Training, of a
new statute for the University.
3
9. To increase the different revenue streams of the university, including
government grants, student fees and other possible revenue sources.
10. Conduct a detailed analysis of, and report on the academic project which
should include the planning processes followed, systems put into place to
ensure academic quality, including the viability and sustainability of the current
programme offerings, and projected student enrolments in relation to
infrastructure, staffing capacity and student support that will ensure an
improved throughput rate.
11. Review and improve the academic integrity and relevance of the university’s
programme and qualifications and if appropriate design a new academic
structure.
12. To implement initiatives to restore governance, operations and viable systems
and processes in the areas listed below:
a) Finance – Adequacy of internal control systems, financial planning,
budgeting, financial management and reporting, student financial aid;
b) Human Resources (HR) – Adequacy of internal control systems, HR
planning and HR management;
c) Governance – Proper functioning of Council and council committees,
monitoring, evaluation and reporting;
d) Information Technology – Information Technology infrastructure,
operational efficiency and effectiveness;
e) Academic Enterprise – Academic structures, improving academic quality;
and
f) Students – Proper functioning of student governance, student affairs
administration.
1. Introduction
The Administrator has appointed a team of technical experts, a cohort intervention,
to assist in the creation of a coherent, efficient, cohesive and well-functioning
organisational state University.
WSU shall be driven by a scientifically designed Business Model which will optimally
combine and/or include the goals below:
4
1.1 Develop a Mutual (coherent) and Federal (decentralised) governance structure
over WSU and across a system of self-sustainable, geographically dispersed
and academically distinct entities with change management interventions to
permeate this transformation.
1.2 Ensure a Programme Qualification Mix of high quality, which is financially viable
and relevant to socio-economic development.
1.3 Enhance scholarship, citizenship and leadership, as well as participative and
responsible student life and student governance.
1.4 Establish an integrated and highly functional financial system, balancing
efficient service with sufficient compliance and controls.
1.5 Audit, plan, devise and implement an integrated and up-to-date Information
and Communicational Technology (ICT) system ensuring business information,
communication and contingency measures.
1.6 Manage and sustain a harmonised and functional Human Resource (HR)
establishment, based on skill and performance.
1.7 Install modern Teaching and Learning Technology and ensure its ubiquitous
and effective use, in application and content, to improve student throughput.
1.8 Strategize and execute efficient physical infrastructure planning, maintenance
and utilisation.
5
2. Project 1 : Institutional Governance (Goal 1)
Institutional goal 1: Develop a Mutual (coherent) and Federal (decentralised) governance structure over WSU and across a system of self-sustainable,
geographically dispersed and academically distinct entities with change management interventions to permeate this transformation.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
1.1 Dissolve the current Council and executive
management and appoint a Task Team to
develop a Turnaround Strategy for WSU.
Administrator
- R500,000
(2012/13)
June 100%
1.2 Revised WSU Statute.
Administrator
- R50,000
(2012/13)
February 100%
1.3 Facilitate the appointment of a new Council
and Senate based on approved Statutes
(Government Gazette and HEQC
recommendation 12).
Administrator - - March 100%
1.4 Establish a new governance and
organisational structure and draw the
organogram (HEQC recommendations 11
and 14).
Administrator
Mr P Morris
- R500,000
(2012/13)
March 100%
1.5 Develop and implement a communication
and corporate image strategy in
consultation with staff and students (HEQC
recommendation 7) and improve external
stakeholder relations (HEQC
recommendation 10).
Administrator
Student and WSU
newsletter,
appointment of an
online website editor
and training for
faculty staff for
website
development.
R900,000
(2012/13)
R100,000
(2012/13)
January 100%
1.6 Implement DHET requirements, including
academic admissions and exclusion policies
(HEQC recommendation 20).
Administrator
- - December 100% - -
1.7 Design and implement reports which will Administrator - - February 100%
6
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
ensure that Council and the relevant sub-
committees have suitable management
information to make sound decisions
(Government Gazette requirement).
1.8 Confirm current vision and mission
statements for WSU (HEQC
recommendation 2).
Administrator
Internal workshops. - March 100%
3. Project 2 : Programme Qualification Mix (Goal 2)
Institutional goal 2: Ensure a Programme Qualification Mix (PQM) of high quality, which is financially viable and relevant to social-economic development.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
2.1 Determine the alignment of the DHET
approved PQM with programmes offered by
WSU (HEQC requirement).
Dr C van der Merwe - R100,000
(2012/13)
R80,000
(2013/14)
November 90% March 100%
2.2 Implement a valid time table system
integrated with ITS that facilitates staff
FTE calculations, incorporate space
planning accurately and support an
electronic attendance system.
Dr C van der Merwe Implement and
integrate new ITS
time tables
integrated with other
systems such as
Space.
R170,000
(2012/13)
R180,000
(2013/14)
November 50% November 100%
2.3 Improve data integrity across HEMIS
submissions (space, students and HR)
(HEQC recommendation 15) resulting in an
external audit with no qualifications.
Dr C van der Merwe Student and staff
submissions, and
Space system on
ITS.
R210,000
(2012/13)
R185,000
(2013/14)
November 60% November 80%
2.4 Develop a model for programme inclusion
(retaining, introducing or discontinuing a
Dr C van der Merwe Provide for cost of
phasing out of
R150,000
(2012/13)
November 80% November 100%
7
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
qualification) based on its viability and
strategy value.
academic programs. R100,000
(2013/14)
2.5 Implement student tracking and
interventions, to ensure better success
throughput and graduation rates (HEQC
recommendations 4 and 19).
Dr C van der Merwe Acquire new system
for at risk student
tracking and
intervention
monitoring.
R125,000
(2012/13)
R220,000
(2013/14)
November 75% November 85%
2.6 Student counselling, student attendance
monitoring, English proficiency, aptitude
tests.
Dr C van der Merwe Support structures
for student support
such as appointment
of counsellors.
R5,600,000
(2013/14)
November 10% November 25%
2.7 In conjunction with the academic team
member review the academic structures
and offerings with a view to improving their
quality, relevance, articulation and access
(Government Gazette and HEQC
recommendation 17 requirements).
Dr C van der Merwe Consultation of
experts.
R120,000
(2012/13)
R225,000
(2013/14)
November 40% November 75%
2.8 Initiate a comprehensive programme
review process that focuses on teaching
and learning issues. It should make
policies, procedures and schedules for
programme review known and link the
results of programme and departmental
reviews to strategic priorities (HEQC
recommendations 4 and 25).
Dr C van der Merwe Consultation of
experts.
R175,000
(2012/13)
R275,000
(2013/14)
November 35% November 65%
2.9 By reflecting on its vision and mission,
review its enrolment planning to deliver the
required levels of services to its students
and stakeholders in the three core areas of
teaching and learning, research and
community engagement (HEQC
recommendation 1).
Dr C van der Merwe Complete the review
of the Institutional
Strategic Plan for
2020.
- November 25% November 55%
2.10 WSU to approve a model for faculty Dr C van der Merwe Transfer of staff and R70,000 November 55% November 80%
8
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
migration with plans and timeframes for
implementation, so that members of staff
work within a clear set of expectations
(HEQC recommendation 3).
resources, library
relocation and
additional office
accommodation.
(2012/13)
R30,000
(2013/14)
2.11 Develop an institution-wide strategy on
teaching, learning and assessment to
ensure the success of students (HEQC
recommendation 19) that also include
curriculum design and programme
development (HEQC recommendation 26).
Dr C van der Merwe
Structures for
academic
development.
R450,000
(2012/13)
R900,000
(2013/14)
November 20% November 80%
2.12 Formulate and implementation of a policy
on integration of rural development into
the curricula of faculties (HEQC
recommendation 30).
Dr C van der Merwe
Internal workshops
and induction
programmes
R490,000
(2012/13)
R240,000
(2013/14)
November 10% November 60%
9
4. Project 3 : Student Governance (Goal 3)
Institutional goal 3: Enhance scholarship, citizenship and leadership, as well as participative and responsible student life and student governance.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
3.1 Review and define a Student
Representative Council (SRC) Constitution
through student consultation to determine
a student governance system (Government
Gazette and HEQC recommendation 13).
Mr M Letlape - R150,000
(2012/13)
June 100% - -
3.2 Appoint an Interim Institutional Student
Representative Structure (IISRS)
(Government Gazette requirement).
Administrator - - January 100% - -
3.3 Elect a new SRC through student
participation and in line with the new
governance structure (Government Gazette
and HEQC 13 requirement).
Mr M Letlape - R500,000
(2012/13)
June 100% - -
3.4 Investigate the NSFAS implementation
criteria and adapt where necessary.
Mr P Slack Establishment of a
Special University
Appeals Committee
(with student
representation from
faculties).
- March 100% - -
3.5 Establish robust, competent, coherent and
efficient student affairs administrators.
Mr M Letlape - - November 100% - -
3.6 Enforce policies and rules on health and
safety and access control.
Mr M Letlape - - November 100% - -
10
5. Project 4 : Financial Management (Goal 4)
Institutional goal 4: Establish an integrated and highly functional financial system, balancing efficient service with sufficient compliance and controls.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.1 Restructure the Finance Department
to obtain maximum cost efficiency
and development of a sustainable
financial model (HEQC recommendation
16).
Mr P Slack - - - - - -
4.1.1 Centralisation of the Finance
Department to manage on-going
payments specifically and streamline the
general functioning of Finance.
Mr P Slack Financial database
for recordkeeping.
Some personnel will
have to be relocated.
Some personnel will
have to be reskilled
or redeployed due to
incapacity.
R250,000
(2012/13)
R250,000
(2013/14)
Creditors: July 25%
June 100%
New budget
process:
August
100% - -
Cash books:
September
100% - -
Procurement:
October
100% - -
Financial aid:
November
100% - -
- - Payroll:
February
100%
- - General
ledger:
January
100%
4.1.2 Define new cost centre and general
ledger structures (Government Gazette
requirement).
Mr P Slack ICT software suite
(Upgrade ITS to
Integrator V2)
R1,000,000
(2012/13)
R5,000,000
(2013/14)
Design:
September
100% Implement
ation: June
100%
4.1.3 Define and formulate reporting
frameworks to Council and other
relevant sub committees (Government
Mr P Slack IT resource (human)
to develop reports
from new system.
R500,000
(2013/14)
Design of
reports and
information
100% - -
11
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
Gazette requirement). flow:
November
- - Implement
ation
dependent
upon the
installation
of a new
Council and
relevant
committees
November
2013
March 2014
70%
100%
4.1.4 Review current financial processes and
procedures and also the access of
quality of information in the financial
system and the methods for deriving it
(Government Gazette and HEQC
recommendation 17).
Mr P Slack Covered by
Administrator’s
budget
Review of
current
financial
processes and
systems is
almost
complete and
will be after
the completion
of the annual
audit in May.
90% Finalise
new
processes
and
implement:
November
100%
Design new
implementation
processes :
November.
10% Finalise
new
processes
and
implement
by
November.
100%
12
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.2 Implement budget and expenditure
control measures and reporting
systems to remove 15% of the annual
operating costs based on the 2011
financial figures.
Mr P Slack - - - - -
4.2.1 Define authorisation, control and
reporting guidelines for transactions.
Mr P Slack Covered by
Administrator’s
budget
September 80% Implement
ation:
February
100%
4.2.2 Review policies to regulate cash flow. Mr P Slack Covered by
Administrator’s
budget
R60,000
(2012/13)
R140,000
(2013/14)
Review:
November
90% June 100%
Design and
write new
policies:
November
30% November 100%
- - Implement
systems
and
processes
to control
cash flow:
November.
100%
4.2.3 Implement controls to govern ring
fenced funds to ensure that it is used for
the purpose and reported on.
Mr P Slack Covered by
Administrator’s
budget
R500,000
(2012/13)
Control
implemented:
December
100% - -
- - Design new
accounting
processes:
June.
100%
- - Implement
ation of
new
accounting
100%
13
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
for ring
fenced
projects:
June.
4.2.4 Review all current contracts and go out
on tender.
Mr P Slack R200,000
(2012/13)
R800,000
(2013/14)
November 20% November 100%
4.2.5 Rationalise all bank accounts to a
controllable few (Government Gazette
requirement).
Mr P Slack Covered by
Administrator’s
budget, plus
R100,000
(2012/13)
August 100% - -
4.2.6 Bank account expenditure mandates
limited to three executive management
members.
Mr P Slack Covered by
Administrator’s
budget
Completed for
the period of
Administration:
March
100% - -
- - Prepare
Delegation
of Authority
document
for
approval by
new
Council:
March
100%
4.2.7 Review and correct the payment backlog
for creditors and students.
Mr P Slack Covered by
Administrator’s
budget
Completed:
April
100% - -
4.2.8 Develop a system to minimise the
number of bank accounts in use
(Government Gazette requirement).
Mr P Slack Covered by
Administrator’s
budget
November 100% - -
4.2.9 Develop a cost centre structure suitable
for a multi campus environment
Mr P Slack R500,000(2013/1
4)
- - March 100%
14
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
(Government Gazette requirement).
4.3 Define tender procedures and
formulate contract management
procedures (Government Gazette
requirement) including management of
research contracts (HEQC recommendation
29).
Mr P Slack R250,000
(2012/13)
November 100% - -
4.4 Implement internal controls to
mitigate forensic audit findings.
Mr P Slack - - - -
4.4.1 Overhaul of the asset register and
implement IAS 16 provisions.
Mr P Slack External provider –
PWC and Marais
Smith Accountants
R2,500,000
(2012/13)
Will be final
with the 2011
annual audit:
May
100% - -
4.4.2 Conduct an annual audit and correct the
six audit qualifications, two emphases of
matter and two reportable irregularities
obtained in 2011, and prepare for 2012
audit.
Mr P Slack Covered by
Administrator’s
budget,
operational
budget for audit
fees and
R250,000
(2012/13)
May 100% Remove all
2011 audit
qualifications
Will only
know at
the end
of the
audit
4.5 Investigate and analyse the long term
financial impact of strategic initiatives
and operational expenditure currently
implemented or incurred.
Mr P Slack - - - - - -
4.5.1 Payroll and human resource
ramifications (Government Gazette
requirement).
Mr P Slack
Covered by
Administrator’s
budget
November 20% June 100%
15
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.5.2 Review printing costs and contracts
(projected saving: R12 m.
Mr P Slack Covered by
Administrator’s
budget, plus
R150,000
(2012/13)
Review
completed.
Contracts to
be signed:
July
100% - -
4.5.3 Review correctness of municipal charges
(Government Gazette requirement).
Mr P Slack No direct charge
but they get 20%
of savings
August 100% - -
4.5.4. Review correctness of telephone
charges (Government Gazette
requirement).
Mr P Slack No direct charge
but they receive a
percentage of
savings
August 100% - -
4.5.5 Review annual insurance framework. Mr P Slack Covered by
Administrator’s
budget
Review
completed
amendments
to be
implemented:
November
100% - -
4.5.6 Review of building costs. Mr P Slack Covered by
Administrator’s
budget
Review
completed:
March
100% - -
4.5.7 Review extent of maintenance backlog
(Government Gazette requirement and
HEQC recommendation 8).
Mr P Slack Stellenbosch
University
Covered by IEF
budget
Initial review
completed by
Stellenbosch
University:
April
100% - -
A detailed
review
required in
conjunction
with IEF
project:
October.
100% - -
16
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
4.5.8 Review of residence leases. Mr P Slack Covered by
Administrator’s
budget
Initial review
completed:
May
100% - -
Further
analysis of
review results
required:
September.
100% - -
4.5.9 Review of the WSU Foundation and
assessment of their effectiveness in
raising third stream income.
Mr P Slack R200,000
(2012/13)
November 100% - -
4.5.10 A complete overhaul of the Supply Chain
Management (SCM) function is being
planned for implementation in the
second half of this year after the audit.
Mr P Slack - - - - -
Retender of all contracts
Mr P Slack R250,000
(2013/14)
- - November 100%
Implementation of general
procurement recommendation.
Mr P Slack R500,000
(2012/13)
October 100% - -
A revamp of the legal affairs
structure.
Mr P Slack R800,000
(2012/13)
October 100% - -
Implementation of leave
management system.
Mr P Slack R200,000
(2012/13)
November 100% - -
Consolidation of payroll systems.
Mr P Slack R500,000
(2013/14)
- - February 100%
Harmonise student financial aid
across campuses and implement
systems for streamlining across
campuses.
Mr P Slack R450,000
(2012/13)
November 100% - -
Implement system of internal charge.
Mr P Slack
R200,000
(2012/13)
September 100% - -
17
6. Project 5 : ICT Infrastructure (Goal 5)
Institutional goal 5: Audit, plan, devise and implement an integrated and up-to-date Information and Communicational Technology (ICT) domain ensuring
business information, communication and contingency.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
5.1 Risk management and contingency plan
implementation, including ICT and ITS
access and profiles.
Dr C van der Merwe Outsourced Plan. R50,000
(2012/13)
R190,000
(2013/14)
November 20% November 80%
5.2 Expert, skilled ICT staff retention
programme / strategy.
Dr C van der Merwe HR (Recruitment/
relocation)
R40,000
(2012/13)
R35,000
(2013/14)
November 30% November 65%
5.3 Development of an ICT Strategic Plan
based on the outcome of the ICT Efficiency
investigation.
Dr C van der Merwe Outsourced R150,000
(2012/13)
November 75% November 95%
5.4 Compliance with statutory requirements for
data management (email rules, space, HR
data such as Equity Plans, ITS and HEMIS
reporting).
Dr C van der Merwe Auditors / Training R160,000
(2012/13)
R100,000
(2013/14)
November 60% November 90%
5.5 Conduct a deep and quality controlled data
and information overhaul on the validity
and integrity of data (HEQC
recommendation 17).
Dr C van der Merwe Auditors R100,000
(2012/13)
R75,000
(2013/14)
November 40% November 80%
5.6 Implement (obtain and train users) a
Management and Information System
(HEQC requirements 4 and 15).
Dr C van der Merwe Outsourced -
Implement new MIS
system that adheres
to statutory
requirements
(DHET/HEMIS),
finance, Department
of Labour (equity,
remuneration, etc.)
R480,000
(2012/13)
R950,000
(2013/14)
November 75% November 100%
18
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
for decision support.
5.7 Develop electronic support systems, e.g.
electronic leave and online purchasing for
the automation of processes.
Dr C van der Merwe Outsourced training. R80,000
(2012/13)
R400,000
(2013/14)
November 15% November 45%
5.8 Establish an ideal ICT infrastructure
suitable for a multi campus environment
with such large scale geographic spread
(Government Gazette requirement) such as
the upgrade of computer network,
equipment and infrastructure to provide
technological support in teaching and
learning, telephones, mobile technology,
disaster back-up and recovery and security,
of information and equipment, etc. (HEQC
recommendations 23 and 24).
Dr C van der Merwe Project management. R500,000
(2012/13)
R2,700,000
(2013/14)
November 30% November 70%
WSU, outsourced
purchases, new
licensing,
reticulation,
specialised physical
structures, etc. Also
refer to IEF funding
(goal 8.1) and 5.8.
R17,500,000
(2012/13)
R30,000,000
(2013/14)
November 30% November 70%
5.9 Specialised training in implementation and
use of teaching and learning technology
(HECQ recommendation 19).
Dr C van der Merwe Outsourced project
(whole teaching and
learning technology
roll-out)
R300,000
(2012/13)
R900,000
(2013/14)
November 25% November 65%
5.10 Determine the hardware requirements
and cost for having a centralised
database with remote access from other
sites, i.e. one repository of information,
not four (Government Gazette
requirement).
Dr C van der Merwe Refer to 5.8. - November 95% November 100%
5.11 Examine all the ICT access profiles for
possible conflicts and make
recommendations for improvement.
Ensure that it is implemented
(Government Gazette requirement).
Dr C van der Merwe External experts and
internal cooperation
- November 45% November 85%
5.12 Consider data cleanliness and make
recommendations for improvement
Dr C van der Merwe Refer to 5.5. - November 80% November 100%
19
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year 2013
Status
(%)
(Government Gazette requirement).
5.13 In conjunction with the HR task member
ensure that the HR systems are
centralised and deliver adequate
management information (Government
Gazette requirement).
Dr C van der Merwe Refer to 5.6 - November 20% November 100%
5.14 Conduct a detailed analysis and report on
the collation and use of management
information systems (MIS) including the
HEMIS data. The focus should be on the
adequacy, quality and integrity of
information on human resource and
student data (Government Gazette and
HEQC recommendations 4, 15 and 17).
Dr C van der Merwe Refer to 5.4 and 5.5. - November 90% November 100%
20
7. Project 6 : Human Resource Management (Goal 6)
Institutional goal 6: Manage and sustain a harmonised and functional Human Resource (HR) establishment, based on skill and performance.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.1 Management of transformation that
includes change management,
Induction, Policy and delegation of
authority reviews (HEQC
recommendation 19).
Mr P Morris - - - - - -
6.1.1 An induction programme to staff
(current and future) on the mission,
vision, values and strategic directives of
WSU (Government Gazette and HEQC
recommendation 19).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13) November 100% - -
6.1.2 A monthly plan for the management of
the HR Department and ensure that the
incumbents understand and implement
it (Government Gazette requirement).
Mr P Morris Build into Job
description and
performance
contract of Executive
Director: HR.
R50,000 (2012/13) November 100% - -
6.2 Review of HR policies that include
Employment Equity, Sexism and sexual
harassment, Recruitment and selection,
Employee Wellbeing, Safety, Health and
Environmental Management, leave, dispute,
resolution, disciplinary and grievance
(Government Gazette and HEQC
recommendation 5).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R420,000
(2012/13)
November 100% - -
6.2.1 Review of HR delegations of authority. Mr P Morris Build into the job
descriptions and
R80,000 (2012/13) November 100% - -
21
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
performance
contracts of existing
staff.
6.3 Staff complement management.
Mr P Morris - - - - - -
6.3.1 Define and align job profiles and job
grading with organisational structure.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
November 100% - -
6.3.2 Verify and audit staff qualifications
(HEQC recommendation 21).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R500,000
(2012/13)
November 100% - -
6.3.3 Harmonise conditions of service and
contracts (HEQC requirement 11).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
November 100% - -
6.4 Workforce planning that includes an
analysis of the current appointments and
structure requirements (Government
Gazette requirement).
Mr P Morris - - - - -
6.4.1 Conduct institutional skills audit
(Government Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
22
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.4.2 Develop a Skills Development Plan that
includes Personal Development Plans
(PDP) for staff (Government Gazette
requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
R200,000
(2013/14)
November 50% November 100%
6.4.3 Develop Training and Development
initiatives to address requirements in
PDPs.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
November 50% November 100%
6.4.4 Review the recruitment and selection
process of new staff specifically the role
players involved in the process
(Government Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R120,000
(2012/13)
November 100% - -
6.4.5 Review the appointment of external
examiners and moderators (HEQC
recommendation 27).
Mr P Morris Compile database of
external examiners
for annual Senate
approval, and audit
compliance to the
examination policy
R30,000 (2012/13) November 100% - -
6.5 Minimise the financial impact and
budget requirements for the
implementation of the current HR
structure.
Mr P Morris - - - - - -
6.5.1 Review the current Payroll and cost to
company and develop a monthly
reporting system (Government Gazette
requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
6.5.2 Determine the current Pay rates and
salary structure (Government Gazette
Mr P Morris Build into the job
descriptions and
R200,000
(2012/13)
November 100% - -
23
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
requirement). performance
contracts of existing
staff.
6.5.3 Review benefit structures (medical aid,
pension, group life insurance, housing
administration, bursaries, leave, etc.)
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
Refer to 6.6.3 November 100% - -
6.5.4 Determine the incremental HR impact
on the budget with the implementation
of a multi campus strategy (Government
Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
6.6 Develop and implement a staff
Performance Management System and
Capacity Building Program.
Mr P Morris - - - - - -
6.6.1 Define Key Performance Areas (KPA)
aligned with the job profiles.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R75,000 (2012/13)
R225,000
(2013/14)
November 30% November 100%
6.6.2 Determine SMART objectives. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2013/14)
- - November 100%
6.6.3 Change management and leadership
development for managers (HEQC
recommendation 14).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R100,000
(2012/13)
R100,000
(2013/14)
November 50% November 100%
24
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
6.6.4 Performance reviews for all staff. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
- November 100% - -
6.6.5 Skills Development Programme for
managers.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R300,000
(2013/14)
- - November 100%
6.6.6 Skills Development Programme for staff. Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R300,000
(2013/14)
November 50% November 100%
6.7 Develop reporting systems on the HR
structure, head counts, financial
impact, etc. to Council and other
relevant sub committees (Government
Gazette requirement).
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.8 Employment relations
- - - - - - -
6.8.1 Signed collective Agreements in place
with Unions.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
6.8.2 Establish forums for sound and open
communication with unions.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
R150,000
(2012/13)
R150,000
(2013/14)
November 50% November 100%
25
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
staff.
6.9 Human Resource strategy, structure
and effectiveness.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
- - - - -
6.9.1 Develop a WSU Human Resource
Strategy.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.9.2 Revisit the Human Resource Department
structure aligned to WSU mission, vision,
values and strategic objectives.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R50,000 (2012/13)
R50,000 (2013/14)
November 50% November 100%
6.9.3 Review Human Resource business
processes.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R200,000
(2012/13)
November 100% - -
6.9.4 Human Resource skills audit and Personal
Development Plans.
Mr P Morris Build into the job
descriptions and
performance
contracts of existing
staff.
R75,000 (2012/13)
R75,000 (2013/14)
November 50% November 100%
26
8. Project 7 : Teaching and Learning Technology and Equipment (Goal 7)
Institutional goal 7: Install modern Teaching and Learning Technology and ensure its ubiquitous and effective use (in technique and content) to improve
student throughput.
WSU completed a review and analysis process on teaching and learning infrastructure and equipment requirements. These were defined in the Infrastructure and Efficiency
Funding (IEF) application for the implementation of strategic aligned support infrastructure. The WSU priorities are aligned with the national priorities wi th a focus on
Education, Health and Science, Engineering and Technology. WSU is currently awaiting the outcome of this application for the execution of this goal.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
7.1 Administrative and teaching facilities for
the Faculty Health Sciences.
Mr P Slack IEF submission R119,900,000 November 15% November 80%
7.2 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of
Science, Engineering and Technology
(IEF P18-21).
Mr P Slack IEF submission R43,462,470 November 15% November 80%
7.3 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of Health
(IEF P 31-34).
Mr P Slack IEF submission R12,866,503 November 15% November 80%
7.4 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of Life
and Physical Science (IEF P34-35).
Mr P Slack IEF submission R11,042,243 November 15% November 80%
7.5 Upgrading of teaching and learning,
furniture and computer and data
infrastructure within the Faculty of
Teacher Education (IEF P39-42).
Mr P Slack IEF submission R37,631,805 November 15% November 80%
7.6 Upgrading of teaching and learning,
furniture and computer and data
infrastructure for African Languages,
Mr P Slack IEF submission R42,966,899 November 15% November 80%
27
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
Humanities and Social Sciences (IEF P43-
47).
9. Project 8 : Physical infrastructure and resource planning (Goal 8)
Institutional goal 8: Strategize and execute efficient physical infrastructure and resource planning, maintenance and utilisation.
For the implementation and execution of institutional goal 8, WSU is totally dependent on the allocation of Infrastructure and Efficiency Funding (IEF). An immediate
R78,000,000 will be required to increase residence space with an additional 500 beds. WSU is currently awaiting the outcome of their IEF application.
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.1 Develop an infrastructure maintenance
plan with phased implementation of
educational technology, ICT infrastructure,
facilities and improves compliance with health
and safety regulations (HEQC recommendation
8).
Mr P Slack IEF submission R251,788,000 November 15% November 80%
8.2 Increase the number of beds in
residences with 3,300 to create an conducive
and safe communal and study space on the
following campuses (HEQC recommendation
9):
Mr P Slack Bioinformatic security
system (finger print
or iris identification)
(HEQC requirement).
R25,000,000 November 15% November 80%
8.2.1 New residence with 500 beds (CMP-
Zamukulungisa Campus).
Mr P Slack IEF submission R126,132,306 November 15% November 80%
28
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.2.2 New residence with 500 beds
(Butterworth Ibika Campus).
Mr P Slack IEF submission R126,132,306 November 15% November 80%
8.2.3 New residence with 2,000 beds
(Potsdam Campus).
Mr P Slack IEF submission R504,529,225 November 15% November 80%
8.2.4 New residence with 300 beds
(Whittlesea - Queenstown Campus).
Mr P Slack IEF submission R75,679,384 November 15% November 80%
8.2.5 Renewals and alterations to existing
residences.
Mr P Slack IEF submission 71,650,000 November 15% November 80%
8.3 Improve and increase the available
teaching and learning infrastructure by
establishing new teaching and learning
facilities and adequate educational technology
to support the teaching and learning
environment.
Mr P Slack IEF submission - - - - -
8.3.1 200 Seat auditorium (Butterworth Ibika
Campus).
Mr P Slack IEF submission R10,891,000 November 15% November 80%
8.3.2 400 Seat auditorium (Butterworth Ibika
Campus).
Mr P Slack IEF submission R18,723,300 November 15% November 80%
8.3.3 400 Seat auditorium (Potsdam
Campus).
Mr P Slack IEF submission R21,076,050 November 15% November 80%
8.3.4 200 Seat auditorium (Potsdam
Campus).
Mr P Slack IEF submission R12,464,850 November 15% November 80%
8.3.5 200 Seat auditorium for Teacher
Training (CMP-Zamukulungisa Campus).
Mr P Slack IEF submission R10,891,000 November 15% November 80%
8.3.6 400 Seat auditorium for Teacher
Training (CMP-Zamukulungisa Campus).
Mr P Slack IEF submission R18,723,300 November 15% November 80%
8.4 Improve and increase the available
administrative support offices.
Mr P Slack IEF submission - - - - -
8.4.1 Establish new office block (47 offices)
for the Faculty of Education.
Mr P Slack IEF submission R16,524,011 November 15% November 80%
29
Objectives Project leader Activities
Resource
requirements
Progress
Year 2012
Status
(%)
Progress
Year
2013
Status
(%)
8.4.2 New office block at Potsdam Campus.
Mr P Slack IEF submission R19,002,600 November 15% November 80%
8.4.3 Improvement of physical and support
infrastructure for staff and learners with
disabilities (HEQC recommendation 6).
Mr P Slack IEF submission R5,359,000 November 15% November 80%
8.5 Establish and equip research
laboratories for Botany and Physical Science.
Mr P Slack IEF submission R2,561,695 November 15% November 80%
8.6 Establish new Library and resource
centre infrastructure with equipped electronic
resource infrastructure (HEQC
recommendation 22).
Mr P Slack WSU and Fort Hare
collaboration
- November 15% November 80%
8.6.1 Extensions to Sasol Library (Mthatha
Campus).
Mr P Slack IEF submission R24,824,000 November 15% November 80%
8.6.2 Phase 2 of resource centre (Butterworth
Ibika Campus).
Mr P Slack IEF submission R17,472,000 November 15% November 80%
8.6.3 Teaching and learning equipment,
computer and data infrastructure and furniture
for libraries at Butterworth Ibika, Buffalo City
– Chislehurst and CMP-Zamukulungisa
Campuses).
Mr P Slack IEF submission R3,233,100 November 15% November 80%
8.7 Establish new sport and recreation
centre at the Butterworth Ibika Campus.
Mr P Slack IEF submission R38,218,000 November 15% November 80%
30
10. Conclusion
WSU is currently in a transition phase to harmonise the governance, human resource
and student structures. The ultimate aim is to establish a Mutual (coherent)and
Federal (decentralised) Governance Model for a seamless integration of governance,
human resource, academe, research, resources, Information and Communication
Technology, etc. Currently WSU is under administration. Therefore the
recommendations as made by the HEQC and requirements listed in the Government
Gazette will be adhered to in the execution of this Turnaround Framework.
Infrastructure and financial resources will be required for the execution of this
framework. The following budget requirements are foreseen for the successful
implementation of the strategic initiatives:
Total budget requirements per institutional goal for 2012/13 - 2013/14
Projects
Budget requirement
2012/13 2013/14
1 Develop a Mutual (coherent) and Federal (decentralised)
governance structure over WSU and across a system of
self-sustainable, geographically disparate and
academically distinct entities with change management
interventions to permeate this transformation.
R2,050,000 -
2 Ensure a Programme Qualification Mix (PQM) of high
quality, which is financially viable and relevant to socio-
economic development.
R2,060,000 R8,035,000
3 Enhance scholarship, citizenship and leadership, as well
as participative and responsible student life and student
governance.
R650,000 -
4 Establish an integrated and highly functional financial
system, balancing efficient service with sufficient
compliance and controls.
R7,610,000 R7,940,000
5 Audit, plan, devise and implement an integrated and up-
to-date Information and Communicational Technology
(ICT) ensuring business information, communication and
contingency measures.
R19,360,000 R35,350,000
6 Manage and sustain a harmonised and functional Human
Resource (HR) establishment, based on skill and
performance.
R3,250,000 R2,200,000
R34,980,000 R53,525,000
7 Infrastructure and Efficiency Funding
Install modern Teaching and Learning Technology and
ensure its ubiquitous and effective use, in application and
content, to improve student throughput.
R267,869,920 -
8 Infrastructure and Efficiency Funding
8.1 Strategize and execute efficient physical
infrastructure planning, maintenance and
utilisation.
471,751,906 -
8.2 Student housing: new and refurbished.
929,123,221 -
Budget required 2012/13 – 2013/14 (IEF) R1,614,745,047 -
TOTAL BUDGET REQUIREMENT FOR TURNAROUND FRAMEWORK R1,703,250,047
31
doc_581016983.pdf