Description
Pakistan is facing the worst floods in its history due to the heaviest monsoon rains seen the country for more than 80 years. An estimated 3.2 million people have been affected across the country including an estimated 1.4 million children.
1 | P a g e
Final
Project
Report
Aid of Medicines
to the Flood
Efective People
of Noshera and
Mardan City
Mohsin Irahi! "#$%&
$1'(
Acknowledgement
Apart fro! the eforts of !e) the s*ccess of any project depends largely on the
enco*rage!ent fro! parents+ I ta,e this opport*nity to e-press !y gratit*de to the
people .ho have een instr*!ental in the s*ccessf*l co!pletion of this project+
I .o*ld li,e to sho. !y greatest appreciation to Mr+ Ali Ahsan+ I can/t say than, yo*
eno*gh for his tre!endo*s s*pport and help+ I feel !otivated and enco*raged every
ti!e I attend his !eeting+ 0itho*t his enco*rage!ent and g*idance this project
.o*ld not have !ateriali1ed+
2he g*idance and s*pport received fro! all the people .ho contri*ted and .ho
are contri*ting to this project) .as vital for the s*ccess of the project+ I a! gratef*l
for their constant s*pport and help+
Page | 3
Table of Contents
Ac,no.ledge!ent++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3
E-ec*tive 4*!!ary++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 5
PR67EC2 C8AR2ER++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
P*rpose of the Project+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
MI44I6N 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
PR67EC2 :E4CRIP2I6N++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
Roles and Responsiilities;++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ %
Roles and Responsiilities of Project 2ea!s;+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
RE=>IREMEN2 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
Project Acceptance Criteria++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
RI4?4 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
MI@E426NE4 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 11
42A?E86@:ER REAI42ER+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 13
42A?E86@:ER ANA@B4I4 MA2RIC+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 15
PR67EC2 4C6PE 42A2EMEN2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1%
PR67EC2 4C8E:>@E++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3D
PR67EC2 C642++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3E
PR67EC2 =>A@I2B MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++3%
PR67EC2 8>MAN RE46>RCE P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++'3
PR67EC2 C6MM>NICA2I6N P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 'E
Page | '
PR67EC2 RI4? MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ '<
PR67EC2 PR6C>REMEN2 P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ D'
Page | D
EXECUTIVE SUMMARY
Pa,istan is facing the .orst Food in its history d*e to heavy !onsoon rain all over
Pa,istan+ Al!ost 3$G area of Pa,istan .as efected y it+ Million of people have
een efected and the death co*nt is al!ost 3$$$+ 2he people of the co*ntry are in
great tro*le and th*s need so!e help fro! their rothers that are safe+ 2he
people are really in tro*le and th*s for their help H2he Inter @oop Pvt+ @tdI is ta,ing
an initiative to provide the asic Medicines to the efective people+
For this co!pany has !ade a co!plete strategy .ith the help of its tea! that ho.
to !a,e this aid happen+ 2he project .ill lead y Mr+ Ahsan 7aved HProject ManagerI
.ho .ill s*pervise ho. each and every activity in the project is eing carried o*t+
2he 6rgani1ation for this project .ill going to Proc*re the !edicines fro! the
!ar,et and .ill going to distri*te the! a!ong the Food efective people of city
Noshera and Mardan of province ?hyer Pa,htoon ?ha.a+ 2he entire Project .ill e
f*nding y Mr+ 4hafJat the CE6 of 2he Inter @oop Pvt+ @td+
2he 2otal :*ration of the project is 1'3 days .hich .ill inc*r the cost of
aro*nd Rs+ ')53$)lti!ately
.ill res*lt in
the scope
and cost of
the project
as .ell+
2he Project Manager
sho*ld Lrst ens*re
that the speciLc
persons are
availale on the
allotted ti!e of
s*rvey and if they
are not availale
then he sho*ld
contact .ith the 8R
Manage!ent for
hiring the s*rvey
tea!+
:elay in
4*rvey
Report
4*rvey
2ea!
and
Project
Manag
er
Everyone
E-cept
CE6
8igh Critical 4*rvey
tea! !ight
not have
reached the
efected
areas
eca*se
the areas
are Fooded+
Proc*re!en
ts cannot
e !ade
eca*se
the report
.ill incl*de
that ho.
!*ch
!edicine
are
reJ*ired in
the efected
areas+
2he Project Manager
sho*ld e having a
contact .ith the
:isaster
Manage!ent
A*thority for the
act*al sit*ation of
the Food efected
areas and !a,e his
co*rse of actions
according to that+
8iring of
:istri*ti
on tea!
is not
done on
ti!e+
8R
Manag
er
Project
2ea!
8igh Critical 7o opening
post !ight
have not
een given
on the right
channel
2he
distri*tion
of !edicine
cannot e
!ade on
ti!e+ 6n
the .hole
7o opening
advertise!ent
sho*ld e given on
the !ost readale
Ne.spapers+
Page | D1
the ti!e for
the
co!pletion
of project is
increased
2he total
scope
!ay e
eyond
.hat the
develop
!ent
tea! can
deliver in
the ti!e
availale
+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical ConFict in
the
sta,eholder
s goals
regarding
the project
@ac, of
planning in
overall
project)
.hich .ill
*lti!ately
going to
increase
the ti!e
and cost of
the project+
Assign @evel of
i!portance to
activities y having
a loo, on diferent
cases+
CE6 !ay
accept
project
co!pleti
on
altho*gh
it does
not really
!et his
goals+
CE6 All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical CE6 !ight
e
ine-perienc
e
Project .ill
not going to
f*lLll its
p*rpose for
.hich it
.as
planned
CE6 is as,ed to
declare acceptance
criteria as each
release is planned+
2he
Project
2ea!
!ight
not e
ale to
esti!ate
the .or,
ti!e
efectivel
y+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal Misj*dg!en
t of project
tea!
2he Project
.ill go o*t
of 4cope)
2i!e and
Cost+
8ire !ore
e-perienced project
tea!+
After
reJ*ire!
ents
have
een
doc*!en
ted and
agreed)
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal 0ea,ness
in Project
Plan
2he project
ti!e cost
.ill e
increasing
:evelop a plan in
s*ch a .ay that does
not allo. any
change+
Page | D3
develop
!ent
activities
egin to
ased on
the!)
Lrst
design
then
i!ple!e
ntation+
If the
reJ*ire!
ents
change
later
then
efort is
.asted+
:elay in
Proc*re!
ent of
Medicine
s and
Nehicle
Proc*re
!ent
2ea!
All
4ta,eholde
rs e-cept
CE6 and
Aeneral
P*lic
8igh Critical @ac, of
Planning in
the
Proc*re!en
t plan)
f*rther!ore
the 2ea!
!e!ers
!ight not
e that
!*ch
e-perience
d in this
Leld
2his action
.ill going to
increase
the ti!e
and cost of
the project+
For this
!anage!ent of the
Project sho*ld !a,e
s*re that they hire
the est availale
people for the jo
and hire the ones
that are .ell a.are
ao*t the proced*re
of the proc*re!ent
Page | D'
PROJECT PROCUREME+T
P(A+
PURPOSE O, PROCUREME+T
Page | DD
As .e ,no. the scope of o*r project is to provide the asic health services to the
Food efective people+ 2he p*rpose of the proc*re!ent is to have all the essential
dr*gs K !edicine ite!s so that it can e given to the Food efective people .ho
needs the! and cannot aford the!+ As the organi1ation is that one .hich cannot
!a,e the dr*g) th*s they needs to contact so!e e-ternal so*rces for the
proc*re!ent of dr*gs and other contraceptive !aterials+ 2he vehicles .ill also e
p*rchased y the organi1ation so that the proper distri*tion of dr*gs is !ade+ 2he
organi1ation is act*ally considered to !a,e the decision of E0&8#ngF the dr*gs+
RO(ES A+- RESPO+SI0I(ITIES
A Proc*re!ent ManagerOs responsiilities incl*de;
1+ 4ee,ing reliale vendors or s*ppliers to provide J*ality goods at
reasonale prices
3+ Negotiating prices and contracts
'+ Revie.ing speciLcations for Medicines and other ite!s
D+ :eter!ining J*antity and ti!ing of deliveries
5+ Forecasting *pco!ing de!and
PROCUREME+T PROCE-URE
2he 6rgani1ation proc*res dr*gsK!edicines and non&dr*g ite! and vehicles+ 2he
proc*re!ent processes co!prise the follo.ing steps *nder each category+
-!&gsC med#c#nes and nonGd!&g #tems
• Calc*lation of de!and on the asis of infor!ation received fro! the
Inspection 2ea!s+
• Preparation of speciLcations of each ite! to e proc*red+
• Preparation of idding doc*!ents+
• 4*!ission of proc*re!ent reJ*est to the Project Manager for the approval+
• Floating of tender notice in the national ne.spapers+
• 6pening of tenders y the respective co!!ittee+
• 4election of idders on the asis of lo.est ids and sa!ples .hich !eet the
tendered speciLcations and corresponding J*ality standards+
• Inspection of factoriesK !an*fact*ring plants "pre&a.ard inspection( of the
short listed idders+
• Iss*ance of s*pply orders to the s*ccessf*l idders+
• Pre&delivery inspection and collection of sa!ples y the Co!!ittee for
laoratory analysis "in case of dr*gsK!edicines( fro! the !an*fact*rer/s
pre!ises+
• Receipt of goods and co!!odities in accordance .ith the approvedK standard
sa!ples of the 6rgani1ation+
• Post&delivery inspections y Inspection Co!!ittee+
• 4*!ission of ills to Finance :ivision for clearance+
Page | D5
Ve'#cles
• Assess!ent of de!ands on the asis of infor!ation received fro! the
Inspection tea!+
• Rate enJ*iry on speciLed vehicles and acJ*isition of ter!s and conditions of
sale fro! local !an*fact*rer+
• Preparation of contract agree!ent et.een the 6rgani1ation and locally
!an*fact*rer+
• 6tain conc*rrence fro! @a. M 7*stice :ivision on contract agree!ent+
• Aetting N6C fro! the Cainet :ivision+
• 4*!ission of proc*re!ent reJ*est to the co!petent a*thorityKFinance
:ivision for pay!ent in advance against approved contract agree!ent+
• 4igning of contact agree!ent and pay!ent thro*gh #an, :raft to the local
!an*fact*rer+
• Iss*ance of P*rchase 6rder+
• ConLr!ation y the locally !an*fact*rer regarding the co!pletion of
P*rchase 6rder+
• Pre&delivery inspection of vehicles at the co!pany/s pre!ises y the
designated co!!ittee+
• :elivery of vehicles to 6rgani1ation+
• Ac,no.ledge!ent of receipt of vehicles to Finance :epart!ent+
Page | DE
doc_921855658.doc
Pakistan is facing the worst floods in its history due to the heaviest monsoon rains seen the country for more than 80 years. An estimated 3.2 million people have been affected across the country including an estimated 1.4 million children.
1 | P a g e
Final
Project
Report
Aid of Medicines
to the Flood
Efective People
of Noshera and
Mardan City
Mohsin Irahi! "#$%&
$1'(
Acknowledgement
Apart fro! the eforts of !e) the s*ccess of any project depends largely on the
enco*rage!ent fro! parents+ I ta,e this opport*nity to e-press !y gratit*de to the
people .ho have een instr*!ental in the s*ccessf*l co!pletion of this project+
I .o*ld li,e to sho. !y greatest appreciation to Mr+ Ali Ahsan+ I can/t say than, yo*
eno*gh for his tre!endo*s s*pport and help+ I feel !otivated and enco*raged every
ti!e I attend his !eeting+ 0itho*t his enco*rage!ent and g*idance this project
.o*ld not have !ateriali1ed+
2he g*idance and s*pport received fro! all the people .ho contri*ted and .ho
are contri*ting to this project) .as vital for the s*ccess of the project+ I a! gratef*l
for their constant s*pport and help+
Page | 3
Table of Contents
Ac,no.ledge!ent++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3
E-ec*tive 4*!!ary++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 5
PR67EC2 C8AR2ER++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
P*rpose of the Project+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
MI44I6N 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
PR67EC2 :E4CRIP2I6N++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
Roles and Responsiilities;++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ %
Roles and Responsiilities of Project 2ea!s;+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
RE=>IREMEN2 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
Project Acceptance Criteria++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
RI4?4 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
MI@E426NE4 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 11
42A?E86@:ER REAI42ER+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 13
42A?E86@:ER ANA@B4I4 MA2RIC+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 15
PR67EC2 4C6PE 42A2EMEN2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1%
PR67EC2 4C8E:>@E++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3D
PR67EC2 C642++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3E
PR67EC2 =>A@I2B MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++3%
PR67EC2 8>MAN RE46>RCE P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++'3
PR67EC2 C6MM>NICA2I6N P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 'E
Page | '
PR67EC2 RI4? MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ '<
PR67EC2 PR6C>REMEN2 P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ D'
Page | D
EXECUTIVE SUMMARY
Pa,istan is facing the .orst Food in its history d*e to heavy !onsoon rain all over
Pa,istan+ Al!ost 3$G area of Pa,istan .as efected y it+ Million of people have
een efected and the death co*nt is al!ost 3$$$+ 2he people of the co*ntry are in
great tro*le and th*s need so!e help fro! their rothers that are safe+ 2he
people are really in tro*le and th*s for their help H2he Inter @oop Pvt+ @tdI is ta,ing
an initiative to provide the asic Medicines to the efective people+
For this co!pany has !ade a co!plete strategy .ith the help of its tea! that ho.
to !a,e this aid happen+ 2he project .ill lead y Mr+ Ahsan 7aved HProject ManagerI
.ho .ill s*pervise ho. each and every activity in the project is eing carried o*t+
2he 6rgani1ation for this project .ill going to Proc*re the !edicines fro! the
!ar,et and .ill going to distri*te the! a!ong the Food efective people of city
Noshera and Mardan of province ?hyer Pa,htoon ?ha.a+ 2he entire Project .ill e
f*nding y Mr+ 4hafJat the CE6 of 2he Inter @oop Pvt+ @td+
2he 2otal :*ration of the project is 1'3 days .hich .ill inc*r the cost of
aro*nd Rs+ ')53$)lti!ately
.ill res*lt in
the scope
and cost of
the project
as .ell+
2he Project Manager
sho*ld Lrst ens*re
that the speciLc
persons are
availale on the
allotted ti!e of
s*rvey and if they
are not availale
then he sho*ld
contact .ith the 8R
Manage!ent for
hiring the s*rvey
tea!+
:elay in
4*rvey
Report
4*rvey
2ea!
and
Project
Manag
er
Everyone
E-cept
CE6
8igh Critical 4*rvey
tea! !ight
not have
reached the
efected
areas
eca*se
the areas
are Fooded+
Proc*re!en
ts cannot
e !ade
eca*se
the report
.ill incl*de
that ho.
!*ch
!edicine
are
reJ*ired in
the efected
areas+
2he Project Manager
sho*ld e having a
contact .ith the
:isaster
Manage!ent
A*thority for the
act*al sit*ation of
the Food efected
areas and !a,e his
co*rse of actions
according to that+
8iring of
:istri*ti
on tea!
is not
done on
ti!e+
8R
Manag
er
Project
2ea!
8igh Critical 7o opening
post !ight
have not
een given
on the right
channel
2he
distri*tion
of !edicine
cannot e
!ade on
ti!e+ 6n
the .hole
7o opening
advertise!ent
sho*ld e given on
the !ost readale
Ne.spapers+
Page | D1
the ti!e for
the
co!pletion
of project is
increased
2he total
scope
!ay e
eyond
.hat the
develop
!ent
tea! can
deliver in
the ti!e
availale
+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical ConFict in
the
sta,eholder
s goals
regarding
the project
@ac, of
planning in
overall
project)
.hich .ill
*lti!ately
going to
increase
the ti!e
and cost of
the project+
Assign @evel of
i!portance to
activities y having
a loo, on diferent
cases+
CE6 !ay
accept
project
co!pleti
on
altho*gh
it does
not really
!et his
goals+
CE6 All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical CE6 !ight
e
ine-perienc
e
Project .ill
not going to
f*lLll its
p*rpose for
.hich it
.as
planned
CE6 is as,ed to
declare acceptance
criteria as each
release is planned+
2he
Project
2ea!
!ight
not e
ale to
esti!ate
the .or,
ti!e
efectivel
y+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal Misj*dg!en
t of project
tea!
2he Project
.ill go o*t
of 4cope)
2i!e and
Cost+
8ire !ore
e-perienced project
tea!+
After
reJ*ire!
ents
have
een
doc*!en
ted and
agreed)
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal 0ea,ness
in Project
Plan
2he project
ti!e cost
.ill e
increasing
:evelop a plan in
s*ch a .ay that does
not allo. any
change+
Page | D3
develop
!ent
activities
egin to
ased on
the!)
Lrst
design
then
i!ple!e
ntation+
If the
reJ*ire!
ents
change
later
then
efort is
.asted+
:elay in
Proc*re!
ent of
Medicine
s and
Nehicle
Proc*re
!ent
2ea!
All
4ta,eholde
rs e-cept
CE6 and
Aeneral
P*lic
8igh Critical @ac, of
Planning in
the
Proc*re!en
t plan)
f*rther!ore
the 2ea!
!e!ers
!ight not
e that
!*ch
e-perience
d in this
Leld
2his action
.ill going to
increase
the ti!e
and cost of
the project+
For this
!anage!ent of the
Project sho*ld !a,e
s*re that they hire
the est availale
people for the jo
and hire the ones
that are .ell a.are
ao*t the proced*re
of the proc*re!ent
Page | D'
PROJECT PROCUREME+T
P(A+
PURPOSE O, PROCUREME+T
Page | DD
As .e ,no. the scope of o*r project is to provide the asic health services to the
Food efective people+ 2he p*rpose of the proc*re!ent is to have all the essential
dr*gs K !edicine ite!s so that it can e given to the Food efective people .ho
needs the! and cannot aford the!+ As the organi1ation is that one .hich cannot
!a,e the dr*g) th*s they needs to contact so!e e-ternal so*rces for the
proc*re!ent of dr*gs and other contraceptive !aterials+ 2he vehicles .ill also e
p*rchased y the organi1ation so that the proper distri*tion of dr*gs is !ade+ 2he
organi1ation is act*ally considered to !a,e the decision of E0&8#ngF the dr*gs+
RO(ES A+- RESPO+SI0I(ITIES
A Proc*re!ent ManagerOs responsiilities incl*de;
1+ 4ee,ing reliale vendors or s*ppliers to provide J*ality goods at
reasonale prices
3+ Negotiating prices and contracts
'+ Revie.ing speciLcations for Medicines and other ite!s
D+ :eter!ining J*antity and ti!ing of deliveries
5+ Forecasting *pco!ing de!and
PROCUREME+T PROCE-URE
2he 6rgani1ation proc*res dr*gsK!edicines and non&dr*g ite! and vehicles+ 2he
proc*re!ent processes co!prise the follo.ing steps *nder each category+
-!&gsC med#c#nes and nonGd!&g #tems
• Calc*lation of de!and on the asis of infor!ation received fro! the
Inspection 2ea!s+
• Preparation of speciLcations of each ite! to e proc*red+
• Preparation of idding doc*!ents+
• 4*!ission of proc*re!ent reJ*est to the Project Manager for the approval+
• Floating of tender notice in the national ne.spapers+
• 6pening of tenders y the respective co!!ittee+
• 4election of idders on the asis of lo.est ids and sa!ples .hich !eet the
tendered speciLcations and corresponding J*ality standards+
• Inspection of factoriesK !an*fact*ring plants "pre&a.ard inspection( of the
short listed idders+
• Iss*ance of s*pply orders to the s*ccessf*l idders+
• Pre&delivery inspection and collection of sa!ples y the Co!!ittee for
laoratory analysis "in case of dr*gsK!edicines( fro! the !an*fact*rer/s
pre!ises+
• Receipt of goods and co!!odities in accordance .ith the approvedK standard
sa!ples of the 6rgani1ation+
• Post&delivery inspections y Inspection Co!!ittee+
• 4*!ission of ills to Finance :ivision for clearance+
Page | D5
Ve'#cles
• Assess!ent of de!ands on the asis of infor!ation received fro! the
Inspection tea!+
• Rate enJ*iry on speciLed vehicles and acJ*isition of ter!s and conditions of
sale fro! local !an*fact*rer+
• Preparation of contract agree!ent et.een the 6rgani1ation and locally
!an*fact*rer+
• 6tain conc*rrence fro! @a. M 7*stice :ivision on contract agree!ent+
• Aetting N6C fro! the Cainet :ivision+
• 4*!ission of proc*re!ent reJ*est to the co!petent a*thorityKFinance
:ivision for pay!ent in advance against approved contract agree!ent+
• 4igning of contact agree!ent and pay!ent thro*gh #an, :raft to the local
!an*fact*rer+
• Iss*ance of P*rchase 6rder+
• ConLr!ation y the locally !an*fact*rer regarding the co!pletion of
P*rchase 6rder+
• Pre&delivery inspection of vehicles at the co!pany/s pre!ises y the
designated co!!ittee+
• :elivery of vehicles to 6rgani1ation+
• Ac,no.ledge!ent of receipt of vehicles to Finance :epart!ent+
Page | DE
doc_921855658.doc