Description
Repository commonly refers to a location for storage, often for safety or preservation.
Digital Repositories
Terry M. Owen DRUM Coordinator 6 December 2007
Researcher
Publisher
Librarian
Scholarly Communication Trends
Journal titles proliferating ? Journal prices increasing ? Library budget cuts
?
UM Serials Expenditures
UM Serials Purchased
Periodicals Price Survey
?
?
Increase for 2007 was just below 8% on average per title Highest average cost per title in 2007
?
Chemistry: $3,429 Art and Architecture: $198 Library & Information Science: 57%
?
Lowest average cost per title in 2007
?
?
Greatest price increase from 2003 to 2007
?
?
Greatest price increase in 2007
?
Library & Information Science: 14%
Open Access Developments
?
?
Budapest Open Access Initiative Proliferation of Open Access journals
?
Public Library of Science 2,900+ titles 25% increase over last year 200+ tracked by ISI for impact factor
?
Directory of Open Access Journals
? ?
?
? ?
Development of Open Access policies Institutional repositories
What is an Institutional Repository?
SPARC definition: “A digital collection capturing and preserving the intellectual output of a single or multi-university community.”
Crow, Raym. "The Case for Institutional Repositories: A SPARC Position Paper." ARL Bimonthly Report 223 (August 2002).
arXiv.org
?
?
?
?
?
Physics e-prints/preprints Developed at Los Alamos National Laboratory Resides at Cornell University Expanded to include computer science and mathematics Free, publicly available journal article collections
DSpace at MIT
?
?
?
?
MIT institutional repository developed in 2002 Developed DSpace software in cooperation with HP DSpace - open source software More than 250 institutions currently using DSpace
ARL Statistics
42%
36% Operational IR Planning Stages No Plans
22%
Top Reasons for Starting an IR
?
?
?
?
Increase global visibility of, preserve, and provide free access to the institution’s scholarship Desire to collect and organize the institution’s scholarship in a single system Responding to requests from faculty and students Change scholarly communication by demonstrating alternative mechanisms
DRUM Background
? ?
?
Initial proposal to Provost from ULC May 2003 Mission: store, index, distribute, and preserve the research works of UM faculty Developed using DSpace
? ? ?
open source active user community out-of-the-box implementation 1,100 documents 7,150+ documents as of November 2007
?
Launched in August 2004
? ?
DRUM Content
3476 Theses & Dissertations 3354 Computer Science Technical Reports 325 Faculty Contributions 7155 TOTAL
DRUM Policies
?
?
?
?
?
Depositor must be a UM faculty member Depositor must have the ability to assign needed rights to UM Deposits must be substantive works of scholarship Deposits must be complete and able to stand alone as a work or collection (no notes, etc.) No restrictions on file formats
How Does DRUM Work?
?
?
?
UM faculty members deposit their work in DRUM Paper is uploaded and bibliographic record is created Full text of the submitted work is indexed via Google and other search engines
Why Deposit in DRUM?
1) Research can be found, read, and used by a global audience 2) Greatly increases the chances of the research being cited 3) Access is maintained with a permanent URL 4) Able to link to the permanent URL from any web page; no need to maintain files or changing URLs on personal web sites 5) Easy to deposit works along with associated content 6) Allows any researcher to locate documents of interest quickly and easily from any computer at any location 7) Download statistics available for each record
DRUM Statistics
?
Searches per month
? ?
?
avg 2025 per month in 2005 avg 6700+ per month in 2006 avg 8400+ per month this year
12000 10000 8000 6000 4000 2000
Jul-05 Jul-06 Jan-05 Jan-06 May-05 May-06 Jan-07 May-07 Mar-05 Nov-05 Mar-06 Nov-06 Mar-07 Sep-05 Sep-06 Jul-07 Sep-07
0
Author Rights
?
?
?
DRUM only asks for non-exclusive rights to keep the work, preserve it, and make it available on the web. For works already published, consult the publisher agreement to see if you retained sufficient rights to deposit the work in DRUM. Even if you have given all rights to the publisher, contact them and request permission to deposit in DRUM
DRUM Marketing Goals
?
?
?
To educate UM faculty members about DRUM and open access issues To inspire UM faculty members to deposit their works in DRUM To increase awareness of DRUM
Faculty Needs and Desires
? ?
? ? ?
?
?
Work with co-authors Keep track of different versions of the same document Work from different computers and locations Make their own work available to others Have easy access to other people’s work Keep up in their fields Organize their materials according to their own scheme
http://www.dlib.org/dlib/january05/foster/01foster.html
Faculty Needs and Desires (cont)
? ?
?
? ? ? ?
Control ownership, security, and access Ensure that documents are persistently viewable or usable Have someone else take responsibility for servers & digital tools Be sure not to violate copyright issues Keep everything related to computers easy & flawless Reduce chaos or at least not add to it Not be any busier
Faculty Outreach
?
?
New Faculty Orientation every August Letter and email campaign to UM faculty maintaining links to papers from personal web pages
? ? ? ?
Offer to deposit on their behalf Check publisher permissions 350 faculty members contacted 54 responded
Outreach to Departments
?
UM departments with collections of research papers
?
?
? ? ?
Computer Science and UMIACS technical reports ISR (Institute for Systems Research) CFNAP (Center for Food, Nutrition, and Agriculture Policy) CISSM (Center for International Security Studies at Maryland) CIRCLE (Center for Information & Research on Civic Learning
& Engagement)
Communications / Collateral
?
?
?
?
?
?
Faculty email messages Develop brochure or factsheet outlining benefits of DRUM Press release / articles in the media Postcard mailings Establish regular newsletter or email updates Advertise regular DRUM training workshops
Marketing Strategies
?
?
?
?
?
?
Highlight and promote recent submissions Showcase the work of individual faculty members Publicize statistics (top 10 accessed, etc.) to confirm value Obtain testimonials (names featured in publicity & promotional materials) Find champions of the service and have them promote DRUM Utilize library subject specialists/faculty liaisons
ETDs – Electronic Theses and Dissertations
?
? ? ? ?
Mandatory since September 2003 Submitted via the Web in PDF form Students give UM non-exclusive rights Automatically deposited in DRUM Also available via ProQuest’s Digital Dissertations
ETD Concerns
?
?
?
?
Will journal publishers still accept my article if it is available electronically? What if I want to submit a patent based on my research? What if I want to write a book related to my thesis of dissertation? Won’t it be easier for someone to plagiarize my research if it is freely available online?
ETD Embargo Options
?
? ?
Restrict access for one year Restrict access for six years Restrict access indefinitely
?
Requires written approval by the Dean of the Graduate School
?
Non-circulating copy still available in the Maryland Room at Hornbake
Why Embargo?
?
For 1-year embargoes
?
?
Seek patent protection for material in the thesis or dissertation Publish in a journal that has restrictions for depositing in an open access repository
?
For 6-year embargoes
?
Publish a book based on your dissertation
UM Embargo Statistics
Degrees Awarded
Fall 2006 Spring 2007 Summer 2007 TOTALS 266 398 291 955 1-year 6-year Total Percent 47 79 53 179 23 46 26 95 70 125 79 274 26% 31% 27% 29%
Embargoes by College
Degrees
Engineering Ag & Natural Res Architecture Arts & Humanities Behavioral & Soc Sci Chem & Life Sci Comp, Math & Phy Sci Education 265 37 23 120 119 97 128 90
1-yr
46 8 0 10 14 41 24 21
6-yr
12 7 3 35 9 4 3 11
Total
58 15 3 46 23 46 27 32
Percent
22% 41% 13% 38% 19% 47% 21% 36%
Journalism
Business Public Health
4
24 35
0
8 4
0
4 5
0
12 9
0%
50% 26%
Public Policy
11
2
1
3
27%
Future Challenges
?
? ? ? ?
Persuading faculty to deposit Versioning Open embargoes to UM campus Undergraduate research Preservation
Questions?
Terry Owen DRUM Coordinator [email protected]
doc_218415418.pdf
Repository commonly refers to a location for storage, often for safety or preservation.
Digital Repositories
Terry M. Owen DRUM Coordinator 6 December 2007
Researcher
Publisher
Librarian
Scholarly Communication Trends
Journal titles proliferating ? Journal prices increasing ? Library budget cuts
?
UM Serials Expenditures
UM Serials Purchased
Periodicals Price Survey
?
?
Increase for 2007 was just below 8% on average per title Highest average cost per title in 2007
?
Chemistry: $3,429 Art and Architecture: $198 Library & Information Science: 57%
?
Lowest average cost per title in 2007
?
?
Greatest price increase from 2003 to 2007
?
?
Greatest price increase in 2007
?
Library & Information Science: 14%
Open Access Developments
?
?
Budapest Open Access Initiative Proliferation of Open Access journals
?
Public Library of Science 2,900+ titles 25% increase over last year 200+ tracked by ISI for impact factor
?
Directory of Open Access Journals
? ?
?
? ?
Development of Open Access policies Institutional repositories
What is an Institutional Repository?
SPARC definition: “A digital collection capturing and preserving the intellectual output of a single or multi-university community.”
Crow, Raym. "The Case for Institutional Repositories: A SPARC Position Paper." ARL Bimonthly Report 223 (August 2002).
arXiv.org
?
?
?
?
?
Physics e-prints/preprints Developed at Los Alamos National Laboratory Resides at Cornell University Expanded to include computer science and mathematics Free, publicly available journal article collections
DSpace at MIT
?
?
?
?
MIT institutional repository developed in 2002 Developed DSpace software in cooperation with HP DSpace - open source software More than 250 institutions currently using DSpace
ARL Statistics
42%
36% Operational IR Planning Stages No Plans
22%
Top Reasons for Starting an IR
?
?
?
?
Increase global visibility of, preserve, and provide free access to the institution’s scholarship Desire to collect and organize the institution’s scholarship in a single system Responding to requests from faculty and students Change scholarly communication by demonstrating alternative mechanisms
DRUM Background
? ?
?
Initial proposal to Provost from ULC May 2003 Mission: store, index, distribute, and preserve the research works of UM faculty Developed using DSpace
? ? ?
open source active user community out-of-the-box implementation 1,100 documents 7,150+ documents as of November 2007
?
Launched in August 2004
? ?
DRUM Content
3476 Theses & Dissertations 3354 Computer Science Technical Reports 325 Faculty Contributions 7155 TOTAL
DRUM Policies
?
?
?
?
?
Depositor must be a UM faculty member Depositor must have the ability to assign needed rights to UM Deposits must be substantive works of scholarship Deposits must be complete and able to stand alone as a work or collection (no notes, etc.) No restrictions on file formats
How Does DRUM Work?
?
?
?
UM faculty members deposit their work in DRUM Paper is uploaded and bibliographic record is created Full text of the submitted work is indexed via Google and other search engines
Why Deposit in DRUM?
1) Research can be found, read, and used by a global audience 2) Greatly increases the chances of the research being cited 3) Access is maintained with a permanent URL 4) Able to link to the permanent URL from any web page; no need to maintain files or changing URLs on personal web sites 5) Easy to deposit works along with associated content 6) Allows any researcher to locate documents of interest quickly and easily from any computer at any location 7) Download statistics available for each record
DRUM Statistics
?
Searches per month
? ?
?
avg 2025 per month in 2005 avg 6700+ per month in 2006 avg 8400+ per month this year
12000 10000 8000 6000 4000 2000
Jul-05 Jul-06 Jan-05 Jan-06 May-05 May-06 Jan-07 May-07 Mar-05 Nov-05 Mar-06 Nov-06 Mar-07 Sep-05 Sep-06 Jul-07 Sep-07
0
Author Rights
?
?
?
DRUM only asks for non-exclusive rights to keep the work, preserve it, and make it available on the web. For works already published, consult the publisher agreement to see if you retained sufficient rights to deposit the work in DRUM. Even if you have given all rights to the publisher, contact them and request permission to deposit in DRUM
DRUM Marketing Goals
?
?
?
To educate UM faculty members about DRUM and open access issues To inspire UM faculty members to deposit their works in DRUM To increase awareness of DRUM
Faculty Needs and Desires
? ?
? ? ?
?
?
Work with co-authors Keep track of different versions of the same document Work from different computers and locations Make their own work available to others Have easy access to other people’s work Keep up in their fields Organize their materials according to their own scheme
http://www.dlib.org/dlib/january05/foster/01foster.html
Faculty Needs and Desires (cont)
? ?
?
? ? ? ?
Control ownership, security, and access Ensure that documents are persistently viewable or usable Have someone else take responsibility for servers & digital tools Be sure not to violate copyright issues Keep everything related to computers easy & flawless Reduce chaos or at least not add to it Not be any busier
Faculty Outreach
?
?
New Faculty Orientation every August Letter and email campaign to UM faculty maintaining links to papers from personal web pages
? ? ? ?
Offer to deposit on their behalf Check publisher permissions 350 faculty members contacted 54 responded
Outreach to Departments
?
UM departments with collections of research papers
?
?
? ? ?
Computer Science and UMIACS technical reports ISR (Institute for Systems Research) CFNAP (Center for Food, Nutrition, and Agriculture Policy) CISSM (Center for International Security Studies at Maryland) CIRCLE (Center for Information & Research on Civic Learning
& Engagement)
Communications / Collateral
?
?
?
?
?
?
Faculty email messages Develop brochure or factsheet outlining benefits of DRUM Press release / articles in the media Postcard mailings Establish regular newsletter or email updates Advertise regular DRUM training workshops
Marketing Strategies
?
?
?
?
?
?
Highlight and promote recent submissions Showcase the work of individual faculty members Publicize statistics (top 10 accessed, etc.) to confirm value Obtain testimonials (names featured in publicity & promotional materials) Find champions of the service and have them promote DRUM Utilize library subject specialists/faculty liaisons
ETDs – Electronic Theses and Dissertations
?
? ? ? ?
Mandatory since September 2003 Submitted via the Web in PDF form Students give UM non-exclusive rights Automatically deposited in DRUM Also available via ProQuest’s Digital Dissertations
ETD Concerns
?
?
?
?
Will journal publishers still accept my article if it is available electronically? What if I want to submit a patent based on my research? What if I want to write a book related to my thesis of dissertation? Won’t it be easier for someone to plagiarize my research if it is freely available online?
ETD Embargo Options
?
? ?
Restrict access for one year Restrict access for six years Restrict access indefinitely
?
Requires written approval by the Dean of the Graduate School
?
Non-circulating copy still available in the Maryland Room at Hornbake
Why Embargo?
?
For 1-year embargoes
?
?
Seek patent protection for material in the thesis or dissertation Publish in a journal that has restrictions for depositing in an open access repository
?
For 6-year embargoes
?
Publish a book based on your dissertation
UM Embargo Statistics
Degrees Awarded
Fall 2006 Spring 2007 Summer 2007 TOTALS 266 398 291 955 1-year 6-year Total Percent 47 79 53 179 23 46 26 95 70 125 79 274 26% 31% 27% 29%
Embargoes by College
Degrees
Engineering Ag & Natural Res Architecture Arts & Humanities Behavioral & Soc Sci Chem & Life Sci Comp, Math & Phy Sci Education 265 37 23 120 119 97 128 90
1-yr
46 8 0 10 14 41 24 21
6-yr
12 7 3 35 9 4 3 11
Total
58 15 3 46 23 46 27 32
Percent
22% 41% 13% 38% 19% 47% 21% 36%
Journalism
Business Public Health
4
24 35
0
8 4
0
4 5
0
12 9
0%
50% 26%
Public Policy
11
2
1
3
27%
Future Challenges
?
? ? ? ?
Persuading faculty to deposit Versioning Open embargoes to UM campus Undergraduate research Preservation
Questions?
Terry Owen DRUM Coordinator [email protected]
doc_218415418.pdf