Description
Project Management Process
Project Management Process
.
Project Management Process
Projects Are Composed of Processes ? Process
?
A Series of Actions Bringing About a Result Describing, Organizing the Work Specifying, Creating the Product
?
Project Management Processes
?
?
Product-Oriented Processes
?
Links Among Process Groups
?
1
Process Groups
? ? ? ? ?
Initiating Processes:
?
Begin and Commit to Phase
Devise, Maintain Scheme to Meet Business Need Coordinate People and Resources to Plan
Planning Processes:
?
Executing Processes:
?
Controlling Processes:
?
Ensure Project Objectives Met, Take Action
Formal Acceptance, Orderly End
Closing Processes:
?
Overlap of Process Groups
Interaction Between Phases
Rolling Wave Planning
Progressive Detailing of the Project Plan
t
0
Detailed
Some Detail
Vague
t
1
Done
Detailed
Some Detail
Vague
t
?
Done
Detailed
Some Detail
t
?
Done
Detailed
t
end
Done
Process Interactions
?
Inputs:
?
Documents to Be Acted Upon
?
Tools and Techniques:
?
Mechanisms Applied to Inputs to Create Outputs
?
Outputs:
?
Documents As a Result of Process
Relationship among initiating processes
?Initiation – Committing to the organization to begin the next phase of the project (Scope Mgt)
Committing to Begin Next Phase Initiating Processes
To Planning Process
Initiation
Relationship Among planning processes
Planning Processes
Facilitating Processes
Core Processes
From Initiating Process
Facilitating Processes
To Execution Process
Facilitating Processes
From Controlling Process
Planning processes
Core Processes
?
?
?
? ?
Scope Planning – developing a written scope statement which be a basis for future project decisions (Scope Mgt) Scope Definition – subdividing the major project deliverables into more manageable components (Scope Mgt) Activity Definition – identifying the activities to be performed to produce the various project deliverables (Time Mgt) Activity Sequencing – identifying and documenting the interactivity dependencies (Time Mgt) Activity Duration Estimating – Estimating the number of work periods required to complete individual activities (Time Mgt)
Planning processes
Core Processes
?
?
?
? ?
Schedule Development –Analyzing the Activity sequencing, Activity Duration, resource requirements to create a Project Schedule (Time Mgt) Resource Planning – Determining what resources (people, equipment, and materials) and in what quantity is required to perform the activities of the project (Cost Mgt) Cost Estimating – Developing an approximation (estimate) of costs of the resources required to complete the project activities Cost Budgeting – Allocating the overall cost estimate to the individual activities of the project (Cost Mgt) Project Plan Development – Taking the results of the other planning process and putting them into an consistent, coherent document – (Integration Mgt)
Facilitating processes
? ?
?
?
?
Quality Planning – Identifying which quality standard is relevant to the project and how to satisfy them - (Quality Mgt) Communication Planning – Determining the information and communications need of the stakeholders; who will require what information, when will they require and how will it be given to them (Communication Mgt) Risk Identification – Determining what risk are likely to effect the project and documenting the characteristics of them (Risk Mgt) Risk Quantification – Evaluating the risks and risk interactions to assess the range of possible project outcomes(Risk Mgt) Risk Response Development – determining enhancement steps for opportunities and responses to threats (Risk Mgt)
Facilitating processes
?
?
? ?
Organization Planning – Identifying, documenting, and assigning roles and responsibility and reporting relationships (HR Mgt) Staff Acquisition– Acquiring the necessary resources assigned to and working on the Project (HR Mgt) Procurement Planning – Determining what to procure and when (Procurement Mgt) Solicitation Planning – documenting the product requirement and identifying the potential sources (Procurement Mgt)
Relationship among Executing processes
Executing Processes
From Planning Process
Project Plan Execution
Facilitating Processes Information Ditribution Team Development Source Selection Qual Assur To Controlling Process
Scope Verif
From Controlling Process Solicitation Contract Admin
Executing Processes
?
Core Processes
?
Project Plan Execution – carrying out the activities mentioned in the Project Plan (Integration Mgt)
Executing Processes
Facilitating Processes
?
?
?
Scope Verification– Formalizing the acceptance of the project scope - (Scope Mgt) Information Distribution – Making needed information available to the project stakeholders in a timely manner (Communication Mgt) Quality Assurance – Evaluating the project performance on a regular to provide confidence that the project will satisfy the relevant standards (Quality Mgt)
Executing Processes
Facilitating Processes
?
? ? ?
Team Development – Developing individual and group skills to enhance project performance (HR Mgt) Solicitation – Obtaining quotations, bids, offers or proposals as appropriate (Procurement Mgt) Source Selection– Choosing from among the list of potential sellers (Procurement Mgt) Contract Administration – Managing the relationship with the seller (Procurement Mgt)
Relationship amoung controlling processes
Controlling Processes
Performance Reporting
Overall Change Control
Facilitating Processes (Controls)
From Executing Process
Scope
Schedule
Cost
To Planning Process
Quality
Risk Response
To Closing Process
Controlling processes
Core Processes ? Performance Reporting – Collecting and disseminating information. This includes status reporting, progress monitoring and forecasting (Communication Mgt) ? Overall Change Control – Coordinating changes across the Project (Integration Mgt)
Controlling processes
Facilitating Processes
? ? ? ?
?
Scope Change Control – Controlling changes in the project scope - (Scope Mgt) Cost Control – Controlling changes in the project budget (Cost Mgt) Schedule Control – Controlling changes in the project schedule (Quality Mgt) Quality Control – monitoring the project results to determine if they comply to the relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance (Quality Mgt) Risk Response Control – responding the risk over the course of the project (Risk Mgt)
Relationships among Closing Processes
Closing Processes
From Controlling Process
Contract Close-Out
Administrative Closure
Closing processes
Core Processes ? Administrative Closure – Generating, gathering and disseminating information to for formalize acceptance of the phase or project completion (Communication Mgt) ? Contract Close -out – Completion and settlement of the contract including resolution of any open issues (Procurement Mgt)
Customizing process Interactions
Not All Processes Needed On All Projects ? Not All Interactions Apply ? Absence of Process Doesn’t Mean It Should Not Be Performed ? May Need to Employ Unique Resources ? Process Outputs Predefined (Constraints) ? Larger Projects Need More Detail ? Smaller Projects, Less Process Needed
?
Defining your Project Management Style
Strategy
Goals Competitive Advantage Success Measures
Attitude
Approach Vision Policy Risk Taking
Organization
Structure Teams People
Style
Tools
Processes
Communication Planning Monitoring Controlling Decision Making
Schedule Budget Configuration
Roles & Responsibilities for a Project Manager
Super Manager Critical Role
Finance, Marketing, Human Resources, Strategic, Technical, Organizational, Communication, Planning, Control, Legal, Quality, Logistics, Political, Public, Life Cycle, Risk, Configuration
Management, Purchasing, Testing, Customer
Connections, Production Readiness, Acceptance by the Customer......
Accountability Cannot Be Delegated
The Mix of Management Skills
Mix of Skills Strategic
Operational
Human
Technical First Middle
Management Level Top
Thank You…
?
Thank You…
Project Life Cycle
Project Life Cycle Sequential Model
Planning Definition Design Implementation Integration System Test Operation
Phased (Waterfall) Model
Planning Definition Design Implementation Integration Time System Test
Shortened Interval
Earlier Time-to-Market
Operation
doc_596322592.ppt
Project Management Process
Project Management Process
.
Project Management Process
Projects Are Composed of Processes ? Process
?
A Series of Actions Bringing About a Result Describing, Organizing the Work Specifying, Creating the Product
?
Project Management Processes
?
?
Product-Oriented Processes
?
Links Among Process Groups
?
1
Process Groups
? ? ? ? ?
Initiating Processes:
?
Begin and Commit to Phase
Devise, Maintain Scheme to Meet Business Need Coordinate People and Resources to Plan
Planning Processes:
?
Executing Processes:
?
Controlling Processes:
?
Ensure Project Objectives Met, Take Action
Formal Acceptance, Orderly End
Closing Processes:
?
Overlap of Process Groups
Interaction Between Phases
Rolling Wave Planning
Progressive Detailing of the Project Plan
t
0
Detailed
Some Detail
Vague
t
1
Done
Detailed
Some Detail
Vague
t
?
Done
Detailed
Some Detail
t
?
Done
Detailed
t
end
Done
Process Interactions
?
Inputs:
?
Documents to Be Acted Upon
?
Tools and Techniques:
?
Mechanisms Applied to Inputs to Create Outputs
?
Outputs:
?
Documents As a Result of Process
Relationship among initiating processes
?Initiation – Committing to the organization to begin the next phase of the project (Scope Mgt)
Committing to Begin Next Phase Initiating Processes
To Planning Process
Initiation
Relationship Among planning processes
Planning Processes
Facilitating Processes
Core Processes
From Initiating Process
Facilitating Processes
To Execution Process
Facilitating Processes
From Controlling Process
Planning processes
Core Processes
?
?
?
? ?
Scope Planning – developing a written scope statement which be a basis for future project decisions (Scope Mgt) Scope Definition – subdividing the major project deliverables into more manageable components (Scope Mgt) Activity Definition – identifying the activities to be performed to produce the various project deliverables (Time Mgt) Activity Sequencing – identifying and documenting the interactivity dependencies (Time Mgt) Activity Duration Estimating – Estimating the number of work periods required to complete individual activities (Time Mgt)
Planning processes
Core Processes
?
?
?
? ?
Schedule Development –Analyzing the Activity sequencing, Activity Duration, resource requirements to create a Project Schedule (Time Mgt) Resource Planning – Determining what resources (people, equipment, and materials) and in what quantity is required to perform the activities of the project (Cost Mgt) Cost Estimating – Developing an approximation (estimate) of costs of the resources required to complete the project activities Cost Budgeting – Allocating the overall cost estimate to the individual activities of the project (Cost Mgt) Project Plan Development – Taking the results of the other planning process and putting them into an consistent, coherent document – (Integration Mgt)
Facilitating processes
? ?
?
?
?
Quality Planning – Identifying which quality standard is relevant to the project and how to satisfy them - (Quality Mgt) Communication Planning – Determining the information and communications need of the stakeholders; who will require what information, when will they require and how will it be given to them (Communication Mgt) Risk Identification – Determining what risk are likely to effect the project and documenting the characteristics of them (Risk Mgt) Risk Quantification – Evaluating the risks and risk interactions to assess the range of possible project outcomes(Risk Mgt) Risk Response Development – determining enhancement steps for opportunities and responses to threats (Risk Mgt)
Facilitating processes
?
?
? ?
Organization Planning – Identifying, documenting, and assigning roles and responsibility and reporting relationships (HR Mgt) Staff Acquisition– Acquiring the necessary resources assigned to and working on the Project (HR Mgt) Procurement Planning – Determining what to procure and when (Procurement Mgt) Solicitation Planning – documenting the product requirement and identifying the potential sources (Procurement Mgt)
Relationship among Executing processes
Executing Processes
From Planning Process
Project Plan Execution
Facilitating Processes Information Ditribution Team Development Source Selection Qual Assur To Controlling Process
Scope Verif
From Controlling Process Solicitation Contract Admin
Executing Processes
?
Core Processes
?
Project Plan Execution – carrying out the activities mentioned in the Project Plan (Integration Mgt)
Executing Processes
Facilitating Processes
?
?
?
Scope Verification– Formalizing the acceptance of the project scope - (Scope Mgt) Information Distribution – Making needed information available to the project stakeholders in a timely manner (Communication Mgt) Quality Assurance – Evaluating the project performance on a regular to provide confidence that the project will satisfy the relevant standards (Quality Mgt)
Executing Processes
Facilitating Processes
?
? ? ?
Team Development – Developing individual and group skills to enhance project performance (HR Mgt) Solicitation – Obtaining quotations, bids, offers or proposals as appropriate (Procurement Mgt) Source Selection– Choosing from among the list of potential sellers (Procurement Mgt) Contract Administration – Managing the relationship with the seller (Procurement Mgt)
Relationship amoung controlling processes
Controlling Processes
Performance Reporting
Overall Change Control
Facilitating Processes (Controls)
From Executing Process
Scope
Schedule
Cost
To Planning Process
Quality
Risk Response
To Closing Process
Controlling processes
Core Processes ? Performance Reporting – Collecting and disseminating information. This includes status reporting, progress monitoring and forecasting (Communication Mgt) ? Overall Change Control – Coordinating changes across the Project (Integration Mgt)
Controlling processes
Facilitating Processes
? ? ? ?
?
Scope Change Control – Controlling changes in the project scope - (Scope Mgt) Cost Control – Controlling changes in the project budget (Cost Mgt) Schedule Control – Controlling changes in the project schedule (Quality Mgt) Quality Control – monitoring the project results to determine if they comply to the relevant quality standards and identifying ways to eliminate causes of unsatisfactory performance (Quality Mgt) Risk Response Control – responding the risk over the course of the project (Risk Mgt)
Relationships among Closing Processes
Closing Processes
From Controlling Process
Contract Close-Out
Administrative Closure
Closing processes
Core Processes ? Administrative Closure – Generating, gathering and disseminating information to for formalize acceptance of the phase or project completion (Communication Mgt) ? Contract Close -out – Completion and settlement of the contract including resolution of any open issues (Procurement Mgt)
Customizing process Interactions
Not All Processes Needed On All Projects ? Not All Interactions Apply ? Absence of Process Doesn’t Mean It Should Not Be Performed ? May Need to Employ Unique Resources ? Process Outputs Predefined (Constraints) ? Larger Projects Need More Detail ? Smaller Projects, Less Process Needed
?
Defining your Project Management Style
Strategy
Goals Competitive Advantage Success Measures
Attitude
Approach Vision Policy Risk Taking
Organization
Structure Teams People
Style
Tools
Processes
Communication Planning Monitoring Controlling Decision Making
Schedule Budget Configuration
Roles & Responsibilities for a Project Manager
Super Manager Critical Role
Finance, Marketing, Human Resources, Strategic, Technical, Organizational, Communication, Planning, Control, Legal, Quality, Logistics, Political, Public, Life Cycle, Risk, Configuration
Management, Purchasing, Testing, Customer
Connections, Production Readiness, Acceptance by the Customer......
Accountability Cannot Be Delegated
The Mix of Management Skills
Mix of Skills Strategic
Operational
Human
Technical First Middle
Management Level Top
Thank You…
?
Thank You…
Project Life Cycle
Project Life Cycle Sequential Model
Planning Definition Design Implementation Integration System Test Operation
Phased (Waterfall) Model
Planning Definition Design Implementation Integration Time System Test
Shortened Interval
Earlier Time-to-Market
Operation
doc_596322592.ppt