Description
DISTRICT EMPLOYMENT
EXCHANGE
PROACTIVE DISCLOSURE OF
INFORMATION
(UNDER SECTION 4 (1) (B) (i) TO (xvii) OF
THE RIGHT TO INFORMATION ACT)
1
DISTRICT EMPLOYMENT EXCHANGE PROACTIVE DISCLOSURE OF INFORMATION
(UNDER SECTION 4 (1) (B) (i) TO (xvii) OF THE RIGHT TO INFORMATION ACT)
DISTRICT EMPLOYMENT OFFICER RANGAREDDY DISTRICT
1
2
INDEX
CHAPTER NO. 1. 2. 3. 4. 5. 6. 7. 8 NAME OF THE CHAPTER Introduction Organization, Functions and Duties Powers, Duties of Officers and Employees Procedure followed in decision-making process Norms set for discharge of functions Rules, Regulations, Instructions, Manual and Records for discharging functions Categories of documents held by the exchange under its control Arrangement for consultation with, or representation by the members of the public in relation to the formulation of policy or implementation thereof; Boards, Councils, Committees and other bodies constituted as part of public authority Directory of Officers and Employees Monthly Remuneration received by Officers and Employees including the system of compensation as provided in regulations Budget allocated to each agency including etc Manner of execution of subsidiary programs Particulars of Recipients of concessions, permits or authorization granted by the public authority Information available in Electronic form Particulars of facilities available to citizens for obtaining information. Names, Designations and other particulars of Public Information Officers, Assistant Public Information Officer and Appellate Authority Other useful information PAGE NO. 2 4 8 12 13 14 16 17
9 10 11
18 19 21
12 13 14 15 16 17
23 24 25 26 27 28
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CHAPTER 1 INTRODUCTION
Under Right to Information Act, 2005, the organization details, functions, duties, information of employees and procedures in the District Employment Exchange, Rangareddy District are disclosed herewith in the given document.
3
4 CHAPTER 2 ORGANIZATION, FUNCTIONS AND DUTIES [Section 4(1) (b) (i)] 1. Organization Name : District Employment Exchange, Rangareddy district, Hyderabad, & Sub Employment Exchange, Vikarabad (under the control of DEE), Andhra Pradesh 2. Contact Details : ITI Mallepally campus, Vijaynagar colony, Masab Tank, Hyderabad Ph. 040 – 23321040
3. Overview of Employment Services implemented in Employment Exchanges: 1) Registration of unemployed youth of district according to their qualification 2) Render employment assistance to job seekers. 3) Assist employers in recruitment of personnel by sponsoring suitable registrants. 4) Furnish information on unemployment and also employment trends to the planners. 5) Render Vocational Guidance to employment seekers and students. 6) Motivate and assist unemployed youth in taking up Self-employment ventures. 7) Collect information from employers about their future man power requirements, assess the availability of required personnel and submit that information to Directorate and DGE&T, New Delhi. 8) Undertake occupational research and make available career literature to students and job seekers. 9) Enforcement of Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959. 4. Functions: The functions performed by the Employment Exchanges are of two types: Regulatory functions and Promotional functions. 4.1. Regulatory Functions: PROVIDING EMPLOYMENT ASSISTANCE TO UNEMPLOYED: The Employment Exchange provides employment assistance to the employment-seekers in the district in various ways:
4
i)
5 • By registering the unemployed youth’s names between 10:30 A.M and 5.00 P.M in all working days at DEE, Rangareddy and SEE, Vikarabad. By regulating the registrations through renewals that is made once in three years with a grace period of 6 months in all working days. By updating the qualifications, subsequently acquired by the registrants at the request of the applicant and also the primary information given by the registrant also can be changed at the request of the registrant. By sponsoring their names to the employers in order of seniority in the ratio of 1:20 in conformity with the conditions of eligibility prescribed by the employer, including the rule of reservation, wherever applicable. Under various programs like Varadhi, and an ambitious program called Rajiv Udyog Shree, unemployed youth are being placed in private sector by identifying the immediate vacancies in private sector and conducting job melas for the benefit of unemployed youth and also providing the necessary training to improve the employability skills of the youth and thereafter placing them in private sector.
•
•
•
•
ii)
COLLECTING EMPLOYMENT MARKET INFORMATION: • The District Employment Exchange implements the Employment Market Information Program of Government of India. Under this Program, employment information is collected from various employers on an ‘Establishment reporting system’. Under “the Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959”, the particulars of the employees of the Establishments viz., Public Sector Establishments and Private Sector Establishment employing 25 or more number of employees on their rolls in the district on quarterly basis. The information such as occupations and educational qualifications also has to be furnished for every 2 years (Even year by Public Sector and Odd year by Private Sector) The data so received from the employers through the above returns is consolidated and coded and sent to the Directorate and to the DGE&T, New Delhi. This data is being used by the planners, policy-makers, guidance-counsellors etc.
•
5
6
iii) ENFORCING THE EMPLOYMENT EXCHANGES (COMPULSORY
NOTIFICATION OF VACANCIES) ACT, 1959: • The District Employment Exchange enforces “the Employment Exchanges (Compulsory Notification of Vacancies) Act. 1959” in the territorial jurisdiction of the district. For this purpose inspections of employers’ records are done regularly. Non- rendition of prescribed statistical returns is also considered as an offence and compliance ensured.
•
4.2. Promotional Functions: i) PROVIDING VOCATIONAL GUIDANCE TO YOUTH: • Employment Officer (Vocational guidance) provides vocational guidance and career counseling to the youth who:a) Visit the Employment Exchange; and/or who are b) Studying in the terminal classes of High School, Junior Colleges or I.T.Is. • At Employment Exchange, Employment Officer (VG) gives guidance by various methods like Pre-registration Talk, Registration guidance, individual counseling, Group discussion and Review of old cases. The officer also maintains occupational information files, occupational information room and makes case studies of the youth guided. At educational institutions, officer delivers Career Talks, organize Career Corners, conduct Career Exhibitions, organize Career Conference etc. Through these Group Methods of Guidance, necessary awareness is created among the youth so that they can plan their career well and pursue it as per the existing economic realities and job market trends.
•
ii)
PROMOTING SELF- EMPLOYMENT AND ENTREPRENEURSHIP DEVELOPMENT: • The Vocational Guidance Unit also promotes the concept of selfemployment among the educated unemployed youth. This is done in the wake of the dwindling number of job opportunities in the organized sector and the increasing steps taken by the Government to liberalize the economy and promote self-enterprise.
6
7 • Information about various self-employment schemes introduced by the Government, for the rehabilitation of the educated unemployed youth is collected and compiled and used for guiding them towards self-employment.
iii) NEW INITIATIVES: Under the new initiatives the Employment Exchange is performing the following: • Conducting pre-recruitment training for jobs in Army, Navy, Air Force etc., • Adopting High school / Jr. College to provide intensive guidance to the students of terminal classes, • Placing urban illiterates in jobs after imparting training, and placing in private sector etc.,
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8
CHAPTER 3 POWERS AND DUTIES OF OFFICERS AND EMPLOYEES [Vide Section 4(1) (b) (i)] i) POWERS AND DUTIES OF DISTRICT EMPLOYMENT OFFICER: • District Employment Officer is the Drawing and Disbursement Officer of the staff working in the District Employment Exchange. • Represents the department at all the district level meetings. • Sponsor the candidate against the notified vacancies by various employers in the district. • Obtain placements from Employers against notified vacancies. • Responsible for renewal of records. • Receives applications for updation of records. • Implementing and enforcing authority of the Employment Exchanges (CNV) Act, 1959 and Employment and Exchanges (CNV) Rules 1960. • Responsible for collection, compilation and rendition of monthly quarterly, half early and annual E.S returns to Director General of Employment and Training New Delhi and to Directorate of Employment and Training, Hyderabad. • Responsible for publishing employment area market report every quarter • Conduct Inspects of Establishments in the District • Review the Old Cases • Deliver Career talks and organize Career Exhibitions, and Career Conferences
ii.. POWERS AND DUTIES OF EMPLOYMENT OFFICER (VOCATIONAL GUIDANCE): • Responsible for registration of job-seekers and provide vocational Guidance • Reviews the old cases, • Delivers career talks by disseminating career information • Organize Career Exhibition/Career Conferences to promote career information • Collects and compiles occupational information. • Convene the meeting of District Coordination Committee on Vocational Guidance and Employment counseling •
8
9 iii. POWERS AND DUTIES OF JUNIOR EMPLOYMENT OFFICER:
• Responsible for collection, compilation and rendition of Monthly, Quarterly, half yearly and annual ES returns • Responsible for implementation of EE (CNV) Act, 1959 • Issues show-cause notices to the defaulting Employers • Inspect the establishments under the provisions of EE (CNV) Act, 1959 • Assist the District Employment Officer in day to-day administration iv. POWERS AND DUTIES OF JUNIOR EMPLOYMENT OFFICER (SUB EMPLOYMENT EXCHANGE): • The Junior Employment Officer of Sub Employment Exchange will act as Drawing and Disbursing Officer in addition to the above mentioned functions and duties of Junior Employment Officer of DEE v. POWERS AND DUTIES OF ACCOUNTS AND ESTABLISHMENT CLERK (DEE): • • • • Prepares regular pay bills, obtains the signature of the District Employment Officer Presents the pay bill to the treasury and disburse the salary to the staff Attend to the arrear bill claims and pay to the concerned staff Attend to establishment matters like attending to clear pending audit paras, court cases, etc
vi. POWERS AND DUTIES OF CLERK IN CHARGE OF “EMI” (DEE) : • Assist the District Employment Officer, in implementing the EE (CNV) Act 1959 and EMI Program in the District • Assist the District Employment Officer, in preparing monthly, quarterly, half years and annual E.S. returns • Maintain the records and registers relating to the implementation of EMI Program vii. POWERS AND DUTIES OF CLERK VOCATIONAL GUIDANCE UNIT (DEE): IN CHARGE OF
• Assist the Employment Officer (V.G) in implementation of V.G. program in the district • Maintain the book records of Vocational Guidance
the
effective
9
10 • Prepare information for pertaining to V.G. program the rendition of returns
viii. POWERS AND DUTIES OF REGISTRATION CLERK (DEE): • Display the video and audio cassettes on registration, vocational guidance, and career opportunities. • Distributes X1c i.e., application forms to the candidates for Registration • Scrutinize and issues Employment Identity Card after completing the process of registration ix. POWERS AND DUTIES OF RENEWAL CLERK (DEE): • Collect the X10s in the allotted counter from the job seekers. • Responsible for renewing the records and issue fresh Identity Card or Employment Card to the candidates after renewing the records • Attend to the requests for renewal by post and dispatch the • Identity card or employment card to the candidates x.. POWERS AND DUTIES OF MAINTENANCE CLERK (DEE): • Responsible to making necessary changes like allotting the appropriate NCO for additional qualification in the concerned record as per the request of the candidate and also as per direction of the District Employment Officer.
xi. POWERS AND DUTIES OF SUBMISSION CLERK (DEE): • • • Open order card and records in X64 Register Responsible for quick dispatch of the submission list through dispatch clerk to employers against the notified vacancies Responsible for obtaining placements and reducing outstanding vacancies
xii. POWERS AND DUTIES OF RECORD ASSISTANT (DEE): • Responsible for keeping all the old records, registers, reports, files in safe custody, which are useful for further verification of data and also for further guidance, as they are the property of the public
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CHAPTER 4 PROCEDURE FOLLOWED IN DECISION-MAKING PROCESS [Section 4(1) (b) (iii)]
The District Employment Officer is the decision making authority with regard to the channels of supervision and accountability at district level by following the National Employment Service manual and as per the instructions, guidance and orders of the Directorate of Employment and Training, Andhra Pradesh, Hyderabad.
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CHAPTER 5 NORMS SET FOR DISCHARGE OF THE FUNCTIONS [Section 4{1) (b) (iii)] The norms set by the exchange for the discharge of the functions are according to the Citizen Charter given by it and as per the guidelines and instructions stipulated in National Employment Service Manuals published by the DGE&T, New Delhi and G.OMs. No. 193 Education (Employment) Dept., Dt: 27-6-1994.
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CHAPTER 6 RULES REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS USED FOR DISCHARGING FUNCTIONS: (vide Section 4(1) (b) (v) & (vi) ] The following books/ instructions and guidelines are the guiding factors to the employees for discharging their functions. 1. 2. 3. 4. 5. 6. 7. National Employment Service Volume I National Employment Service Volume II Employment Exchanges (Compulsory Notification of Vacancies) Act,1959 G.O.Ms.No.193 Education Department, dt.27-6-1994 G.O.Ms.No.192 Education Department dt.6-8-1990 G.O.Ms.No.107 Education(Emp) Department dt.30-4-1993 A.P. State and Sub-Ordinate Service Rules, Act 2 of 1994.
The records that are maintained in the office are A) REGISTRATIONS Register of Post Commit list of Registrations Outgoing Register Incoming Register Register of Physically Challenged System down Register Register of Candidates (Candidates signature Register) B) RENEWALS Register of Post Commit list of Renewals Registrations Post Renewal Register System down Register C) UPDATION OF RECORDS Register of Post Commit list of Maintenance of registrations Level-I Register (Corrections of Name & Fathers name) Level-III Register (caste, priority and date of birth etc) Postal applications Register System down Register
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D) SUBMISSION Register of X-C 64 (vacancy order register) Placement Register E) EMPLOYMENT MARKET INFORMATION Register of employment (public & private sector) Register of employers (public & private sector) Newly Identified Register Register of ‘visit of industries’ for placement promotion Periodical Register
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15 CHAPTER 7 DOCUMENTS HELD UNDER THE CONTROL OF THE DISTRICT EMPLOYMENT EXCHANGE RANGAREDDY DISTRICT (Vide Section 4(1) (b) (v)(i) )
1. X-C1: An “Index Card” used for recording registration details of applicants and for filling papers pertaining to them. 2. X-10: An “Identity Card” which is given to an applicant as proof of his registration at an Exchange. 3. Form ER-I (quarterly return to be submitted to the local Employment Exchange, in this form by the employers in the District) 4. Form ER-II (occupational and educational return to be submitted to the local employment exchange, in this form ,once in two years) 5. C.G.R Form (Census of Central Government Employees) 6. Requisition form (for recruitment through Employment Exchange)- Form 6
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CHAPTER-8 THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH THE MEMBERS / REPRESENTATIVES OF PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF [vide Section 4(1) (b) (v)(ii)]
NOT APPLICABLE
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17
CHAPTER-9 A STATEMENT OF BOARDS / COMMITEES CONSTITUTED FOR THE PURPOSE OF ADVICE TO THE DEPARTMENT (including whether their meetings are open to public / their minutes can me accessible to public) [(vide Section 4(1) (b) (v)(iii) ]
NOT APPLICABLE
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CHAPTER-10 DIRECTORY OF OFFICERS AND EMPLOYEES [Vide Section 4(1) (b) ix)] DISTRICT EMPLOYMENT EXCHANGE-RANGA REDDY NAME OF THE EMPLOYEE T.Lalitha K.Rajani Priya B.Vanaja Rani G.Varalakshmi B.Yadagiri N.Mohan Reddy K.Anand Md.Javeed Chennaiah Narshimulu K. Narsing M. Bharat Kumar K.Shoba Rani G.Archana T.Babu Rao N.Anil Kumar 17 N.Ravi DEISGNATION District Employment Officer Employment Officer (Vocational Guidance) Junior Employment Officer Junior Employment Officer Senior Assistant (Deputation with Regl.Empl.Officer) Senior Assistant Junior Assistant (Deputation with CE&T) Junior Assistant Junior Assistant Junior Assistant Junior Assistant Junior Assistant Typist Office Subordinate Office Subordinate Office Subordinate (Deputation with Regl.Empl.Officer) Office Subordinate (Deputation with OMCAP) Office Subordinate) Watchman MOBILE NUMBER 9959500326 9959500327 9959500328 9959500329 -------------------------------------
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
-------
18 K.Jeetaiah 19 K.Bhahadur
18
19 SUBEMPLOYMENT EXCHANGE – VIKARABAD
NAME OF THE EMPLOYEE B. Ramalingam B. Padma Narasimha Bismilla bee Vimala Chandramma
DESIGNATION Junior Employment Officer (Deputation with CE&T) Junior Assistant Junior Assistant Office Subordinate Office Subordinate Office Subordinate
MOBILE NUMBER 9959500330
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CHAPTER-11 THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES (including the system of compensation as provided in its regulation). [Vide section 4(1) (b) (x)] S.NO. 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 NAME OF THE EMPLOYEE T.Lalitha K.Rajani Priya B.Vanaja Rani G.Varalakshmi B.Yadagiri N.Mohan Reddy K.Anand Md.Javeed Chennaiah Narshimulu K. Narsing M. Bharat Kumar K.Shoba Rani G.Archana T.Babu Rao N.Anil Kumar 17 18 19 N.Ravi K.Jeetaiah K.Bhahadur NAME OF THE POST District Employment Officer Employment Officer (Vocational Guidance) Junior Employment Officer Junior Employment Officer Senior Assistant (Deputation with Regl.Empl.Officer) Senior Assistant Junior Assistant (Deputation with CE&T) Junior Assistant Junior Assistant Junior Assistant Junior Assistant Junior Assistant Typist Officer Subordinate Officer Subordinate Officer Subordinate Deputation with Regl.Empl.Officer) Office Subordinate Deputation withOMCAP) Office Subordinate Watchman (Office Sub ordinate) PAY SCALE RS. 9285 – 21550 9285 – 21550 7770 – 18575 7770 – 18575 6195-14175 6195-14175 4825-10865 5200-11755 5200-11755 5200-11755 4825-10865 4825-10865 5200-11755 3850-8600 3850-8600 3850-8600 PAY RS. 14,141 14141 12166 21598 15642 14599 9219 14877 13112 11238 7394 7394 10557 6661 6746 6999
3850-8600 3850-8600 3950-8815
7957 5881 11531
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SUBEMPLOYMENT EXCHANGE – VIKARABAD
NAME OF THE EMPLOYEE B. Ramalingam B. Padma Narasimha Bismilla bee Vimala Chandramma
DESIGNATION
Junior Employment Officer (Deputation with CE&T) Junior Assistant Junior Assistant Attender (Office Subordinate) Attender (Office Subordinate) Sweeper
PAY SCALE Rs. 7770 – 18575 4825-10865 4825-10865 4050-9050 4050-9050 3850-8600
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CHAPTER-12 BUDGET ALLOCATED [vide Section 4(1) (b) (xi) ]
PLAN Particulars 02-Employment Services 101-Employment Services 11-Normal State Plan (040)-Employment Exchanges 010 – Salaries 110/111- Travelling Allowance 130/131 – Utility Payments 130/132 – Other Office Expenses 130/133 – Water and Electricity charges Total :S.H.(04) Budget Allotted 2006-2007
6600 39300 20000 36000 101900
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CHAPTER-13 THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES: [vide section 4(1) (b) (xii)]
NOT APPLICABLE
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CHAPTER-14 PARTICULARS OF RECEIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED [vide Section 4(1) (b) (xii) ]
NOT APPLICABLE
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25 CHAPTER-15 DETAILS IN RESPECT OF INFORMATION HELD IN ELECTRONIC FORM: [vide Section 4(i) (b)(xiv)]
1. 2.
Employment Market Information data Employment Exchange Statistics data
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CHAPTER-16 FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION [(vide Section 4 (1) (6) (xv)] • Maintenance of Enquiry Counter/Reception for providing
information to the public who visit the District Employment Exchange for various purposes. • Displayed the Citizen Charter duly explained how much time it will take for a specific transaction and to whom to be contacted. • The District Employment Officer and other Officers are available to the candidates to provide the required information and also guidance. • Maintaining “Career Information Room” from 10:00AM to 5:00 PM for public use. • Displayed programme implementation in Employment Exchange and job information on the Notice Board and Seniority covered etc. • On the notice board the names and designation of the District Public Information Officer, Dist.Asst.P.I.O and Appellate authority are displayed.
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CHAPTER-17 DESIGNATED PUBLIC INFORMATION OFFICERS OF EMPLOYMENT DEPARTMENT:[(vide Section 4(1) (b) (xvi)]
Kum.T.Lalitha District Employment Officer District Employment Exchange Rangareddy district, Hyderabad Srimathi..B.Vanaja Rani Junior Employment Officer District Employment Exchange Rangareddy district, Hyderabad Sri.P.Rama Reddy Regional Employment Officer Rangareddy Region
District Public Information Officer 9959500326
District Assistant Public Information Officer 9959500328 Appellate Authority 9959500240
27
28 CHAPTER-18 SUCH OTHER INFORMATION AS MAY BE PRESCRIBED
[(vide Section 4(1) (b) (ix)]
28
doc_209209619.pdf
DISTRICT EMPLOYMENT
EXCHANGE
PROACTIVE DISCLOSURE OF
INFORMATION
(UNDER SECTION 4 (1) (B) (i) TO (xvii) OF
THE RIGHT TO INFORMATION ACT)
1
DISTRICT EMPLOYMENT EXCHANGE PROACTIVE DISCLOSURE OF INFORMATION
(UNDER SECTION 4 (1) (B) (i) TO (xvii) OF THE RIGHT TO INFORMATION ACT)
DISTRICT EMPLOYMENT OFFICER RANGAREDDY DISTRICT
1
2
INDEX
CHAPTER NO. 1. 2. 3. 4. 5. 6. 7. 8 NAME OF THE CHAPTER Introduction Organization, Functions and Duties Powers, Duties of Officers and Employees Procedure followed in decision-making process Norms set for discharge of functions Rules, Regulations, Instructions, Manual and Records for discharging functions Categories of documents held by the exchange under its control Arrangement for consultation with, or representation by the members of the public in relation to the formulation of policy or implementation thereof; Boards, Councils, Committees and other bodies constituted as part of public authority Directory of Officers and Employees Monthly Remuneration received by Officers and Employees including the system of compensation as provided in regulations Budget allocated to each agency including etc Manner of execution of subsidiary programs Particulars of Recipients of concessions, permits or authorization granted by the public authority Information available in Electronic form Particulars of facilities available to citizens for obtaining information. Names, Designations and other particulars of Public Information Officers, Assistant Public Information Officer and Appellate Authority Other useful information PAGE NO. 2 4 8 12 13 14 16 17
9 10 11
18 19 21
12 13 14 15 16 17
23 24 25 26 27 28
18
29
2
3
CHAPTER 1 INTRODUCTION
Under Right to Information Act, 2005, the organization details, functions, duties, information of employees and procedures in the District Employment Exchange, Rangareddy District are disclosed herewith in the given document.
3
4 CHAPTER 2 ORGANIZATION, FUNCTIONS AND DUTIES [Section 4(1) (b) (i)] 1. Organization Name : District Employment Exchange, Rangareddy district, Hyderabad, & Sub Employment Exchange, Vikarabad (under the control of DEE), Andhra Pradesh 2. Contact Details : ITI Mallepally campus, Vijaynagar colony, Masab Tank, Hyderabad Ph. 040 – 23321040
3. Overview of Employment Services implemented in Employment Exchanges: 1) Registration of unemployed youth of district according to their qualification 2) Render employment assistance to job seekers. 3) Assist employers in recruitment of personnel by sponsoring suitable registrants. 4) Furnish information on unemployment and also employment trends to the planners. 5) Render Vocational Guidance to employment seekers and students. 6) Motivate and assist unemployed youth in taking up Self-employment ventures. 7) Collect information from employers about their future man power requirements, assess the availability of required personnel and submit that information to Directorate and DGE&T, New Delhi. 8) Undertake occupational research and make available career literature to students and job seekers. 9) Enforcement of Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959. 4. Functions: The functions performed by the Employment Exchanges are of two types: Regulatory functions and Promotional functions. 4.1. Regulatory Functions: PROVIDING EMPLOYMENT ASSISTANCE TO UNEMPLOYED: The Employment Exchange provides employment assistance to the employment-seekers in the district in various ways:
4
i)
5 • By registering the unemployed youth’s names between 10:30 A.M and 5.00 P.M in all working days at DEE, Rangareddy and SEE, Vikarabad. By regulating the registrations through renewals that is made once in three years with a grace period of 6 months in all working days. By updating the qualifications, subsequently acquired by the registrants at the request of the applicant and also the primary information given by the registrant also can be changed at the request of the registrant. By sponsoring their names to the employers in order of seniority in the ratio of 1:20 in conformity with the conditions of eligibility prescribed by the employer, including the rule of reservation, wherever applicable. Under various programs like Varadhi, and an ambitious program called Rajiv Udyog Shree, unemployed youth are being placed in private sector by identifying the immediate vacancies in private sector and conducting job melas for the benefit of unemployed youth and also providing the necessary training to improve the employability skills of the youth and thereafter placing them in private sector.
•
•
•
•
ii)
COLLECTING EMPLOYMENT MARKET INFORMATION: • The District Employment Exchange implements the Employment Market Information Program of Government of India. Under this Program, employment information is collected from various employers on an ‘Establishment reporting system’. Under “the Employment Exchanges (Compulsory Notification of Vacancies) Act, 1959”, the particulars of the employees of the Establishments viz., Public Sector Establishments and Private Sector Establishment employing 25 or more number of employees on their rolls in the district on quarterly basis. The information such as occupations and educational qualifications also has to be furnished for every 2 years (Even year by Public Sector and Odd year by Private Sector) The data so received from the employers through the above returns is consolidated and coded and sent to the Directorate and to the DGE&T, New Delhi. This data is being used by the planners, policy-makers, guidance-counsellors etc.
•
5
6
iii) ENFORCING THE EMPLOYMENT EXCHANGES (COMPULSORY
NOTIFICATION OF VACANCIES) ACT, 1959: • The District Employment Exchange enforces “the Employment Exchanges (Compulsory Notification of Vacancies) Act. 1959” in the territorial jurisdiction of the district. For this purpose inspections of employers’ records are done regularly. Non- rendition of prescribed statistical returns is also considered as an offence and compliance ensured.
•
4.2. Promotional Functions: i) PROVIDING VOCATIONAL GUIDANCE TO YOUTH: • Employment Officer (Vocational guidance) provides vocational guidance and career counseling to the youth who:a) Visit the Employment Exchange; and/or who are b) Studying in the terminal classes of High School, Junior Colleges or I.T.Is. • At Employment Exchange, Employment Officer (VG) gives guidance by various methods like Pre-registration Talk, Registration guidance, individual counseling, Group discussion and Review of old cases. The officer also maintains occupational information files, occupational information room and makes case studies of the youth guided. At educational institutions, officer delivers Career Talks, organize Career Corners, conduct Career Exhibitions, organize Career Conference etc. Through these Group Methods of Guidance, necessary awareness is created among the youth so that they can plan their career well and pursue it as per the existing economic realities and job market trends.
•
ii)
PROMOTING SELF- EMPLOYMENT AND ENTREPRENEURSHIP DEVELOPMENT: • The Vocational Guidance Unit also promotes the concept of selfemployment among the educated unemployed youth. This is done in the wake of the dwindling number of job opportunities in the organized sector and the increasing steps taken by the Government to liberalize the economy and promote self-enterprise.
6
7 • Information about various self-employment schemes introduced by the Government, for the rehabilitation of the educated unemployed youth is collected and compiled and used for guiding them towards self-employment.
iii) NEW INITIATIVES: Under the new initiatives the Employment Exchange is performing the following: • Conducting pre-recruitment training for jobs in Army, Navy, Air Force etc., • Adopting High school / Jr. College to provide intensive guidance to the students of terminal classes, • Placing urban illiterates in jobs after imparting training, and placing in private sector etc.,
7
8
CHAPTER 3 POWERS AND DUTIES OF OFFICERS AND EMPLOYEES [Vide Section 4(1) (b) (i)] i) POWERS AND DUTIES OF DISTRICT EMPLOYMENT OFFICER: • District Employment Officer is the Drawing and Disbursement Officer of the staff working in the District Employment Exchange. • Represents the department at all the district level meetings. • Sponsor the candidate against the notified vacancies by various employers in the district. • Obtain placements from Employers against notified vacancies. • Responsible for renewal of records. • Receives applications for updation of records. • Implementing and enforcing authority of the Employment Exchanges (CNV) Act, 1959 and Employment and Exchanges (CNV) Rules 1960. • Responsible for collection, compilation and rendition of monthly quarterly, half early and annual E.S returns to Director General of Employment and Training New Delhi and to Directorate of Employment and Training, Hyderabad. • Responsible for publishing employment area market report every quarter • Conduct Inspects of Establishments in the District • Review the Old Cases • Deliver Career talks and organize Career Exhibitions, and Career Conferences
ii.. POWERS AND DUTIES OF EMPLOYMENT OFFICER (VOCATIONAL GUIDANCE): • Responsible for registration of job-seekers and provide vocational Guidance • Reviews the old cases, • Delivers career talks by disseminating career information • Organize Career Exhibition/Career Conferences to promote career information • Collects and compiles occupational information. • Convene the meeting of District Coordination Committee on Vocational Guidance and Employment counseling •
8
9 iii. POWERS AND DUTIES OF JUNIOR EMPLOYMENT OFFICER:
• Responsible for collection, compilation and rendition of Monthly, Quarterly, half yearly and annual ES returns • Responsible for implementation of EE (CNV) Act, 1959 • Issues show-cause notices to the defaulting Employers • Inspect the establishments under the provisions of EE (CNV) Act, 1959 • Assist the District Employment Officer in day to-day administration iv. POWERS AND DUTIES OF JUNIOR EMPLOYMENT OFFICER (SUB EMPLOYMENT EXCHANGE): • The Junior Employment Officer of Sub Employment Exchange will act as Drawing and Disbursing Officer in addition to the above mentioned functions and duties of Junior Employment Officer of DEE v. POWERS AND DUTIES OF ACCOUNTS AND ESTABLISHMENT CLERK (DEE): • • • • Prepares regular pay bills, obtains the signature of the District Employment Officer Presents the pay bill to the treasury and disburse the salary to the staff Attend to the arrear bill claims and pay to the concerned staff Attend to establishment matters like attending to clear pending audit paras, court cases, etc
vi. POWERS AND DUTIES OF CLERK IN CHARGE OF “EMI” (DEE) : • Assist the District Employment Officer, in implementing the EE (CNV) Act 1959 and EMI Program in the District • Assist the District Employment Officer, in preparing monthly, quarterly, half years and annual E.S. returns • Maintain the records and registers relating to the implementation of EMI Program vii. POWERS AND DUTIES OF CLERK VOCATIONAL GUIDANCE UNIT (DEE): IN CHARGE OF
• Assist the Employment Officer (V.G) in implementation of V.G. program in the district • Maintain the book records of Vocational Guidance
the
effective
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10 • Prepare information for pertaining to V.G. program the rendition of returns
viii. POWERS AND DUTIES OF REGISTRATION CLERK (DEE): • Display the video and audio cassettes on registration, vocational guidance, and career opportunities. • Distributes X1c i.e., application forms to the candidates for Registration • Scrutinize and issues Employment Identity Card after completing the process of registration ix. POWERS AND DUTIES OF RENEWAL CLERK (DEE): • Collect the X10s in the allotted counter from the job seekers. • Responsible for renewing the records and issue fresh Identity Card or Employment Card to the candidates after renewing the records • Attend to the requests for renewal by post and dispatch the • Identity card or employment card to the candidates x.. POWERS AND DUTIES OF MAINTENANCE CLERK (DEE): • Responsible to making necessary changes like allotting the appropriate NCO for additional qualification in the concerned record as per the request of the candidate and also as per direction of the District Employment Officer.
xi. POWERS AND DUTIES OF SUBMISSION CLERK (DEE): • • • Open order card and records in X64 Register Responsible for quick dispatch of the submission list through dispatch clerk to employers against the notified vacancies Responsible for obtaining placements and reducing outstanding vacancies
xii. POWERS AND DUTIES OF RECORD ASSISTANT (DEE): • Responsible for keeping all the old records, registers, reports, files in safe custody, which are useful for further verification of data and also for further guidance, as they are the property of the public
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CHAPTER 4 PROCEDURE FOLLOWED IN DECISION-MAKING PROCESS [Section 4(1) (b) (iii)]
The District Employment Officer is the decision making authority with regard to the channels of supervision and accountability at district level by following the National Employment Service manual and as per the instructions, guidance and orders of the Directorate of Employment and Training, Andhra Pradesh, Hyderabad.
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CHAPTER 5 NORMS SET FOR DISCHARGE OF THE FUNCTIONS [Section 4{1) (b) (iii)] The norms set by the exchange for the discharge of the functions are according to the Citizen Charter given by it and as per the guidelines and instructions stipulated in National Employment Service Manuals published by the DGE&T, New Delhi and G.OMs. No. 193 Education (Employment) Dept., Dt: 27-6-1994.
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CHAPTER 6 RULES REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS USED FOR DISCHARGING FUNCTIONS: (vide Section 4(1) (b) (v) & (vi) ] The following books/ instructions and guidelines are the guiding factors to the employees for discharging their functions. 1. 2. 3. 4. 5. 6. 7. National Employment Service Volume I National Employment Service Volume II Employment Exchanges (Compulsory Notification of Vacancies) Act,1959 G.O.Ms.No.193 Education Department, dt.27-6-1994 G.O.Ms.No.192 Education Department dt.6-8-1990 G.O.Ms.No.107 Education(Emp) Department dt.30-4-1993 A.P. State and Sub-Ordinate Service Rules, Act 2 of 1994.
The records that are maintained in the office are A) REGISTRATIONS Register of Post Commit list of Registrations Outgoing Register Incoming Register Register of Physically Challenged System down Register Register of Candidates (Candidates signature Register) B) RENEWALS Register of Post Commit list of Renewals Registrations Post Renewal Register System down Register C) UPDATION OF RECORDS Register of Post Commit list of Maintenance of registrations Level-I Register (Corrections of Name & Fathers name) Level-III Register (caste, priority and date of birth etc) Postal applications Register System down Register
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D) SUBMISSION Register of X-C 64 (vacancy order register) Placement Register E) EMPLOYMENT MARKET INFORMATION Register of employment (public & private sector) Register of employers (public & private sector) Newly Identified Register Register of ‘visit of industries’ for placement promotion Periodical Register
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15 CHAPTER 7 DOCUMENTS HELD UNDER THE CONTROL OF THE DISTRICT EMPLOYMENT EXCHANGE RANGAREDDY DISTRICT (Vide Section 4(1) (b) (v)(i) )
1. X-C1: An “Index Card” used for recording registration details of applicants and for filling papers pertaining to them. 2. X-10: An “Identity Card” which is given to an applicant as proof of his registration at an Exchange. 3. Form ER-I (quarterly return to be submitted to the local Employment Exchange, in this form by the employers in the District) 4. Form ER-II (occupational and educational return to be submitted to the local employment exchange, in this form ,once in two years) 5. C.G.R Form (Census of Central Government Employees) 6. Requisition form (for recruitment through Employment Exchange)- Form 6
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CHAPTER-8 THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH THE MEMBERS / REPRESENTATIVES OF PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF [vide Section 4(1) (b) (v)(ii)]
NOT APPLICABLE
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CHAPTER-9 A STATEMENT OF BOARDS / COMMITEES CONSTITUTED FOR THE PURPOSE OF ADVICE TO THE DEPARTMENT (including whether their meetings are open to public / their minutes can me accessible to public) [(vide Section 4(1) (b) (v)(iii) ]
NOT APPLICABLE
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CHAPTER-10 DIRECTORY OF OFFICERS AND EMPLOYEES [Vide Section 4(1) (b) ix)] DISTRICT EMPLOYMENT EXCHANGE-RANGA REDDY NAME OF THE EMPLOYEE T.Lalitha K.Rajani Priya B.Vanaja Rani G.Varalakshmi B.Yadagiri N.Mohan Reddy K.Anand Md.Javeed Chennaiah Narshimulu K. Narsing M. Bharat Kumar K.Shoba Rani G.Archana T.Babu Rao N.Anil Kumar 17 N.Ravi DEISGNATION District Employment Officer Employment Officer (Vocational Guidance) Junior Employment Officer Junior Employment Officer Senior Assistant (Deputation with Regl.Empl.Officer) Senior Assistant Junior Assistant (Deputation with CE&T) Junior Assistant Junior Assistant Junior Assistant Junior Assistant Junior Assistant Typist Office Subordinate Office Subordinate Office Subordinate (Deputation with Regl.Empl.Officer) Office Subordinate (Deputation with OMCAP) Office Subordinate) Watchman MOBILE NUMBER 9959500326 9959500327 9959500328 9959500329 -------------------------------------
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
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18 K.Jeetaiah 19 K.Bhahadur
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19 SUBEMPLOYMENT EXCHANGE – VIKARABAD
NAME OF THE EMPLOYEE B. Ramalingam B. Padma Narasimha Bismilla bee Vimala Chandramma
DESIGNATION Junior Employment Officer (Deputation with CE&T) Junior Assistant Junior Assistant Office Subordinate Office Subordinate Office Subordinate
MOBILE NUMBER 9959500330
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CHAPTER-11 THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES (including the system of compensation as provided in its regulation). [Vide section 4(1) (b) (x)] S.NO. 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 NAME OF THE EMPLOYEE T.Lalitha K.Rajani Priya B.Vanaja Rani G.Varalakshmi B.Yadagiri N.Mohan Reddy K.Anand Md.Javeed Chennaiah Narshimulu K. Narsing M. Bharat Kumar K.Shoba Rani G.Archana T.Babu Rao N.Anil Kumar 17 18 19 N.Ravi K.Jeetaiah K.Bhahadur NAME OF THE POST District Employment Officer Employment Officer (Vocational Guidance) Junior Employment Officer Junior Employment Officer Senior Assistant (Deputation with Regl.Empl.Officer) Senior Assistant Junior Assistant (Deputation with CE&T) Junior Assistant Junior Assistant Junior Assistant Junior Assistant Junior Assistant Typist Officer Subordinate Officer Subordinate Officer Subordinate Deputation with Regl.Empl.Officer) Office Subordinate Deputation withOMCAP) Office Subordinate Watchman (Office Sub ordinate) PAY SCALE RS. 9285 – 21550 9285 – 21550 7770 – 18575 7770 – 18575 6195-14175 6195-14175 4825-10865 5200-11755 5200-11755 5200-11755 4825-10865 4825-10865 5200-11755 3850-8600 3850-8600 3850-8600 PAY RS. 14,141 14141 12166 21598 15642 14599 9219 14877 13112 11238 7394 7394 10557 6661 6746 6999
3850-8600 3850-8600 3950-8815
7957 5881 11531
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SUBEMPLOYMENT EXCHANGE – VIKARABAD
NAME OF THE EMPLOYEE B. Ramalingam B. Padma Narasimha Bismilla bee Vimala Chandramma
DESIGNATION
Junior Employment Officer (Deputation with CE&T) Junior Assistant Junior Assistant Attender (Office Subordinate) Attender (Office Subordinate) Sweeper
PAY SCALE Rs. 7770 – 18575 4825-10865 4825-10865 4050-9050 4050-9050 3850-8600
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CHAPTER-12 BUDGET ALLOCATED [vide Section 4(1) (b) (xi) ]
PLAN Particulars 02-Employment Services 101-Employment Services 11-Normal State Plan (040)-Employment Exchanges 010 – Salaries 110/111- Travelling Allowance 130/131 – Utility Payments 130/132 – Other Office Expenses 130/133 – Water and Electricity charges Total :S.H.(04) Budget Allotted 2006-2007
6600 39300 20000 36000 101900
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CHAPTER-13 THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES: [vide section 4(1) (b) (xii)]
NOT APPLICABLE
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CHAPTER-14 PARTICULARS OF RECEIPIENTS OF CONCESSIONS, PERMITS OR AUTHORISATIONS GRANTED [vide Section 4(1) (b) (xii) ]
NOT APPLICABLE
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25 CHAPTER-15 DETAILS IN RESPECT OF INFORMATION HELD IN ELECTRONIC FORM: [vide Section 4(i) (b)(xiv)]
1. 2.
Employment Market Information data Employment Exchange Statistics data
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CHAPTER-16 FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION [(vide Section 4 (1) (6) (xv)] • Maintenance of Enquiry Counter/Reception for providing
information to the public who visit the District Employment Exchange for various purposes. • Displayed the Citizen Charter duly explained how much time it will take for a specific transaction and to whom to be contacted. • The District Employment Officer and other Officers are available to the candidates to provide the required information and also guidance. • Maintaining “Career Information Room” from 10:00AM to 5:00 PM for public use. • Displayed programme implementation in Employment Exchange and job information on the Notice Board and Seniority covered etc. • On the notice board the names and designation of the District Public Information Officer, Dist.Asst.P.I.O and Appellate authority are displayed.
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CHAPTER-17 DESIGNATED PUBLIC INFORMATION OFFICERS OF EMPLOYMENT DEPARTMENT:[(vide Section 4(1) (b) (xvi)]
Kum.T.Lalitha District Employment Officer District Employment Exchange Rangareddy district, Hyderabad Srimathi..B.Vanaja Rani Junior Employment Officer District Employment Exchange Rangareddy district, Hyderabad Sri.P.Rama Reddy Regional Employment Officer Rangareddy Region
District Public Information Officer 9959500326
District Assistant Public Information Officer 9959500328 Appellate Authority 9959500240
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28 CHAPTER-18 SUCH OTHER INFORMATION AS MAY BE PRESCRIBED
[(vide Section 4(1) (b) (ix)]
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