Description
an organisation's overall annual report
LC Report
AIESEC In Surat
2014
Index
?
?
?
?
?
?
?
?
?
Overview of 2014
Achievements
Failures
Exchange Statistics
Membership
Organizational Structure
Job Description
Finance
Brand
? Branding Activities
? Branding Partnerships
? Networking Forums
? Growth from 2010 till 2014
? iGIP
? iGCDP
? oGIP
? oGCDP
Overview of 2014
We started 2014 with a dream to break all stereotypes and take AIESEC
Surat to a whole new level. The plans and strategies were perfect for us to
achieve what we wanted. But we lacked execution because we took half of
Q1 to understand our processes and thus, targets were not being met. We
eventually got more debt to clear with no events happening. Our VP-BD got
fired in Q2 and VP-iGCDP resigned in beginning of Q3.We were declared EiD
at June National Conference. But we still managed to win the Rise of an
Empire RnR launched by the MC for Q2. We achieved 99.4% of the expected
targets of the RnR. We realized 2 oGIP interns, and therefore achieved
infinite growth in oGIP. We also had the biggest event ever in AIESEC Surat’s
history, Global Village. It helped us create the brand, got us registrations for
internships and memberships and get finances.
Our culture is, and has been very strong since the beginning but was
hampered during Q3 because of which VP-oGIP was fired. We lacked office
culture during the first 3 quarters. But NSC really helped our LC to get the
boost to #FinishStrong. Never has AIESEC Surat done any exchanges in Q4
till 2013, but we strived for it and though we didn’t get any ICX, we got the
raises sorted for Q1 of 2015.This really will help the LC sustain. We even
paid our debt and are no longer in EiD .
Balakalakaar has been celebrated on 25th December since past 3 years in our
city. This event is special not only to the leadership body who will be leaving
the LC in the coming year but to the new leadership body who is going to
lead the LC for the coming year.
By the end of the year 2014, AIESEC is now a brand in the city, there is
harmony in the LC, members are connected and wish to give their all to this
LC. Also, we are now debt free, have 5 BoA, retained MOP status and have
happy stakeholders.
Achievements
?
?
?
?
?
?
?
?
?
?
Rise of an Empire RnR winners.
3 day event – Global Village.
Infinite growth in oGIP. 0 to 2.
May LCong after 2.5 years.
Pre-event of Balakalakaar- Bachpan.
1 UR promising 20 realizations.
Happy Stakeholders.
5 BoA.
Balakalakaar.
Youth Global Fest.
Failures
?
?
?
?
Quality drop.
Major number drop in iGCDP.
Member Retention.
Q1 utilization.
Exchange Statistics
Raise
Match
Realize
iGIP
16
5
5
iGCDP
342
36
37
oGCDP
25
17
11
oGIP
6
3
2
Membership
There were many up’s and down’s in the membership. Member
retention was a major issue this year with many people backing
out due to unsatisfied experience or unfulfilled expectations.
Hence there were recruitments in each cycle. Inactivity also has
been a major issue.
Organizational Structure
The OS varied for each cycle. Though it was made by keeping in
mind the membership available, it showed a little instability which
meant the foundation was shaky.
Cycle One:
7
6
5
4
3
2
1
0
TL
Members
Cycle Two:
12
10
8
6
4
2
0
TL
Members
Cycle Three:
12
10
8
6
4
2
0
TL
Members
Job Description
The lack of transparency between the TMP and TLP with respect
to the job roles hampered a lot of work. Though some
departments worked efficiently, others suffered.
iGCDP:
? TLP:
1. Induction to members about market research and cold
calls
2. Going on meetings with members
3. Interview training for matching
4. Ensuring proper documentation of records and tracking
the
EP’s.
? TMP:
1. Raising with proper expectation setting with the clients,
matching the EP with proper expectations and
inductions.
2. Financial tracking of the project.
3. Intern management
oGCDP:
?? ?TLP:
1. Inducting the members with YE delivery and training
them on managing the ORS.
2. IR building
3. To train the members for EP management and
preparing a
EP toolkit.
? TMP:
1. Follow up calls to registrations and ORS.
2. Market research for UR’s
3. YE delivery.
iGIP
?? ?TLP:
1. Product Development
2. Sales teaching
3. Operational training for matching.
?? ?TMP:
1. Account managers.
2. Identifying the market, solving problems with the
clients, updating database.
3. Leveraging of international relations.
oGIP
?? ?TLP:
1. Operational Induction and training of members.
2. Following up on the team and EP’s.
?? ?TMP:
1. Market research for the availability of the EP’s
2. Delivery of IS
3. Appointments for UR’s
4. Synergizing with marketing for AD-HOC.
Business Development:
?? ?TLP:
1. Inducting and training the members on CRM, fund
raising for GCDP projects, managing the BoA.
?? ?TMP:
1. Market research for BoA, deciding the leverages,
tracking the BoA’s.
2. Alumini relations
3. CRM- meeting the clients, leveraging.
4. Fund raising
Marketing and Public Relations:
?? ?TLP:
1. Training members on YGEP campaign
2. Inducting members on handling social media and mass
media.
3. Training for handling on ground campaigns.
?? ?TMP:
1. Executing a YGEP campaign.
2. Handling social media.
3. Handling mass media.
4. Handling on ground campaigns.
CIM:
Video creation, Poster generation and Newsletters for internal and
external purposes.
Talent Management:
? Tracking Team Minimums
? Delivering Training to respective departments
? Preparing innovative plans for reducing the learning curves
of the members.
? Working on performance tracking.
Finance
Inflow
Outflow
iGIP
88,000
12,000
oGIP
34,000
0
iGCDP
oGCDP
1,55,506 1,37,000
1,25,169 15,000
Fund Raised through events : 2,15,350/Brand
1. Branding Activities
? January Recruitment
? Spread Awareness Along with Love (14th February)
? Create an Impact (YGEP)
?
?
?
?
?
?
?
?
?
?
Global Issues (YGEP)
Happiness Drive, Recruitment Drive.
FIFA campaign (YGEP)
Bachpan (Pre-event of Balakalakaar)
Global Village
Cleanliness Drive
Happiness Drive
Pardes Calling (YGEP)
Balakalakaar
Youth Global Fest
2. Branding Partnerships
?
?
?
?
?
?
?
?
?
?
?
?
?
?
Buddybits.com (online media)
Gujarat Gaurdian (newspaper)
Divya Bhaskar (newspaper)
Surat Channel ( TV channel)
Mexicon Rodeo (collaboration)
Bean Boys (collaboration)
FX School (collaboration)
VarieTea (collaboration)
VR Surat (collaboration)
Babaji ki Booty (Collaboration)
Red Café (collaboration)
Knock Out (collaboration)
Cloth Look Fashion (magazine)
Sosyo (Collaboration)
3. Networking Forums
SGCCI forum with Mayor of the city.
Growth from 2010 to 2014
iGIP
40
35
30
25
Raise
20
Match
Realize
15
10
5
0
2010
2011
2012
2013
2014
iGCDP
800
700
600
500
Raise
400
Match
Realize
300
200
100
0
2010
2011
2012
oGIP
2013
2014
9
8
7
6
5
Raise
Match
4
Realize
3
2
1
0
2010
2011
2012
2013
2014
oGCDP
60
50
40
Raise
30
Match
Realize
20
10
0
2010
2011
2012
2013
2014
doc_253790757.docx
an organisation's overall annual report
LC Report
AIESEC In Surat
2014
Index
?
?
?
?
?
?
?
?
?
Overview of 2014
Achievements
Failures
Exchange Statistics
Membership
Organizational Structure
Job Description
Finance
Brand
? Branding Activities
? Branding Partnerships
? Networking Forums
? Growth from 2010 till 2014
? iGIP
? iGCDP
? oGIP
? oGCDP
Overview of 2014
We started 2014 with a dream to break all stereotypes and take AIESEC
Surat to a whole new level. The plans and strategies were perfect for us to
achieve what we wanted. But we lacked execution because we took half of
Q1 to understand our processes and thus, targets were not being met. We
eventually got more debt to clear with no events happening. Our VP-BD got
fired in Q2 and VP-iGCDP resigned in beginning of Q3.We were declared EiD
at June National Conference. But we still managed to win the Rise of an
Empire RnR launched by the MC for Q2. We achieved 99.4% of the expected
targets of the RnR. We realized 2 oGIP interns, and therefore achieved
infinite growth in oGIP. We also had the biggest event ever in AIESEC Surat’s
history, Global Village. It helped us create the brand, got us registrations for
internships and memberships and get finances.
Our culture is, and has been very strong since the beginning but was
hampered during Q3 because of which VP-oGIP was fired. We lacked office
culture during the first 3 quarters. But NSC really helped our LC to get the
boost to #FinishStrong. Never has AIESEC Surat done any exchanges in Q4
till 2013, but we strived for it and though we didn’t get any ICX, we got the
raises sorted for Q1 of 2015.This really will help the LC sustain. We even
paid our debt and are no longer in EiD .
Balakalakaar has been celebrated on 25th December since past 3 years in our
city. This event is special not only to the leadership body who will be leaving
the LC in the coming year but to the new leadership body who is going to
lead the LC for the coming year.
By the end of the year 2014, AIESEC is now a brand in the city, there is
harmony in the LC, members are connected and wish to give their all to this
LC. Also, we are now debt free, have 5 BoA, retained MOP status and have
happy stakeholders.
Achievements
?
?
?
?
?
?
?
?
?
?
Rise of an Empire RnR winners.
3 day event – Global Village.
Infinite growth in oGIP. 0 to 2.
May LCong after 2.5 years.
Pre-event of Balakalakaar- Bachpan.
1 UR promising 20 realizations.
Happy Stakeholders.
5 BoA.
Balakalakaar.
Youth Global Fest.
Failures
?
?
?
?
Quality drop.
Major number drop in iGCDP.
Member Retention.
Q1 utilization.
Exchange Statistics
Raise
Match
Realize
iGIP
16
5
5
iGCDP
342
36
37
oGCDP
25
17
11
oGIP
6
3
2
Membership
There were many up’s and down’s in the membership. Member
retention was a major issue this year with many people backing
out due to unsatisfied experience or unfulfilled expectations.
Hence there were recruitments in each cycle. Inactivity also has
been a major issue.
Organizational Structure
The OS varied for each cycle. Though it was made by keeping in
mind the membership available, it showed a little instability which
meant the foundation was shaky.
Cycle One:
7
6
5
4
3
2
1
0
TL
Members
Cycle Two:
12
10
8
6
4
2
0
TL
Members
Cycle Three:
12
10
8
6
4
2
0
TL
Members
Job Description
The lack of transparency between the TMP and TLP with respect
to the job roles hampered a lot of work. Though some
departments worked efficiently, others suffered.
iGCDP:
? TLP:
1. Induction to members about market research and cold
calls
2. Going on meetings with members
3. Interview training for matching
4. Ensuring proper documentation of records and tracking
the
EP’s.
? TMP:
1. Raising with proper expectation setting with the clients,
matching the EP with proper expectations and
inductions.
2. Financial tracking of the project.
3. Intern management
oGCDP:
?? ?TLP:
1. Inducting the members with YE delivery and training
them on managing the ORS.
2. IR building
3. To train the members for EP management and
preparing a
EP toolkit.
? TMP:
1. Follow up calls to registrations and ORS.
2. Market research for UR’s
3. YE delivery.
iGIP
?? ?TLP:
1. Product Development
2. Sales teaching
3. Operational training for matching.
?? ?TMP:
1. Account managers.
2. Identifying the market, solving problems with the
clients, updating database.
3. Leveraging of international relations.
oGIP
?? ?TLP:
1. Operational Induction and training of members.
2. Following up on the team and EP’s.
?? ?TMP:
1. Market research for the availability of the EP’s
2. Delivery of IS
3. Appointments for UR’s
4. Synergizing with marketing for AD-HOC.
Business Development:
?? ?TLP:
1. Inducting and training the members on CRM, fund
raising for GCDP projects, managing the BoA.
?? ?TMP:
1. Market research for BoA, deciding the leverages,
tracking the BoA’s.
2. Alumini relations
3. CRM- meeting the clients, leveraging.
4. Fund raising
Marketing and Public Relations:
?? ?TLP:
1. Training members on YGEP campaign
2. Inducting members on handling social media and mass
media.
3. Training for handling on ground campaigns.
?? ?TMP:
1. Executing a YGEP campaign.
2. Handling social media.
3. Handling mass media.
4. Handling on ground campaigns.
CIM:
Video creation, Poster generation and Newsletters for internal and
external purposes.
Talent Management:
? Tracking Team Minimums
? Delivering Training to respective departments
? Preparing innovative plans for reducing the learning curves
of the members.
? Working on performance tracking.
Finance
Inflow
Outflow
iGIP
88,000
12,000
oGIP
34,000
0
iGCDP
oGCDP
1,55,506 1,37,000
1,25,169 15,000
Fund Raised through events : 2,15,350/Brand
1. Branding Activities
? January Recruitment
? Spread Awareness Along with Love (14th February)
? Create an Impact (YGEP)
?
?
?
?
?
?
?
?
?
?
Global Issues (YGEP)
Happiness Drive, Recruitment Drive.
FIFA campaign (YGEP)
Bachpan (Pre-event of Balakalakaar)
Global Village
Cleanliness Drive
Happiness Drive
Pardes Calling (YGEP)
Balakalakaar
Youth Global Fest
2. Branding Partnerships
?
?
?
?
?
?
?
?
?
?
?
?
?
?
Buddybits.com (online media)
Gujarat Gaurdian (newspaper)
Divya Bhaskar (newspaper)
Surat Channel ( TV channel)
Mexicon Rodeo (collaboration)
Bean Boys (collaboration)
FX School (collaboration)
VarieTea (collaboration)
VR Surat (collaboration)
Babaji ki Booty (Collaboration)
Red Café (collaboration)
Knock Out (collaboration)
Cloth Look Fashion (magazine)
Sosyo (Collaboration)
3. Networking Forums
SGCCI forum with Mayor of the city.
Growth from 2010 to 2014
iGIP
40
35
30
25
Raise
20
Match
Realize
15
10
5
0
2010
2011
2012
2013
2014
iGCDP
800
700
600
500
Raise
400
Match
Realize
300
200
100
0
2010
2011
2012
oGIP
2013
2014
9
8
7
6
5
Raise
Match
4
Realize
3
2
1
0
2010
2011
2012
2013
2014
oGCDP
60
50
40
Raise
30
Match
Realize
20
10
0
2010
2011
2012
2013
2014
doc_253790757.docx