Description
This is presentation about computerized maintenance management system.
Computerized Maintenance Management System
Nanavati Hospital
BACKGROUND • Founded in 1950 by Dr. Balabhai Nanavati • Attention to maintaining a high standard of quality and hygiene
SERVICES OFFERED
• Outpatients • Inpatients • Alternative medicines • Support • Diagnostics • Specialized services
SCALE • 5 Buildings • Total number of beds – 400 • Critical Care - 74 beds • 10 Operation Theatres • 1200 Full time employees • 200 Eminent consultants
Paper based systems work but…
Difficult to organize information efficiently
Non-standardized nomenclature vendors and hospital staff. . .
Documents are easily lost or damaged
Search for the right documents takes time Very difficult to use data for subsequent analysis and HA compliance purposes
Services are provided by…
Third-Party Maintenance Companies
Equipment Manufacturers
Equipment Suppliers
Clinicians & In-House Engineers
Information is scattered ..
Stock Room Purchasing • Vendor name • Service contract • Consumables • Equipment Maintenance • In-house repair history • Spare parts
Clinical Departments • Equipment
vendors and hospital Accounting staff. . .
• Purchase date • Vendor name • Price
• Manuals
• PM procedures • Service contract • Repair records
Administration
• Hospital asset number • Warranty information
Therefore, a system is required that..
Ensures maximum utilisation of the equipment with minimum downtime
Covers preventive maintenance, breakdown maintenance and monitoring of system efficiency
Computerized Maintenance Management System (CMMS) is the appropriate Functional Information System.
Benefits Of CMMS
To Employees
• Organizes the maintenance personnel database • Strong reporting and Integrated Process flow • Support no. of computers without any changes at the end user
To Organization
• • • • Track assets related maintenance costs Collection and storage of information Coordination of repair activities Multilevel security
Benefits Of CMMS
To Customers
• Helps in managing the maintenance needs and solving the same
To Financers
• • • • Increased craft productivity Increased equipment uptime Reduction in store inventory Reduction in emergency and critical maintenance
Functionalities of CMMS
Work order creation and viewing
Preventive and Breakdown maintenance scheduling
Asset management Inventory Management and Control Maintenance of Administrative records Report Generation
Process for Developing CMMS
Project Planning and Initiation
Project Management and Quality Assurance
Go Requirement Analysis Solution Definition Design and Build Train and Test Transition Live
Purchase Software
Make Necessary Modifications
Functional Requirements of the CMMS
Preventive Maintenance • Create job /log vendors for asset and maintenance
Addition of • Asset • Hospital Department
Alerts for • AMC Expiring • Pending Maintenance jobs • Preventive maintenance jobs
Reports • Detailed asset information • Departmentwise asset list • Maintenance Job - Log report
hospital staff. . . • View/Update
the job log information
• Asset Manufacturer
• System User
System Network Architecture for Implementation
• N-Tier Distributed Network Architecture
• Software Requirements •Single User •Multi User • Hardware Requirements •Single User •Multi User
Browser Presentation Network Business Logic Data
N-Tier Distributed Network Architecture
Front End Middle Tier Back End
Clients Server Database
Integration of CMMS with other Information Systems
Basic Human Resource Information
Time collection system Equipment Safety Data Sheets Major Maintenance and Capital Planning
Input documents used in the CMMS
• Data that is pre-loaded into the system
•Existing departments in the hospital •Users authorized to use the system •Existing Asset information •Inventory information • Data fed into the system during normal course
•Asset/Equipment information •New Equipment Manufacturer information •Maintenance Job Details •Details of used spares
MIS Report
Equipment Status
Department wise
DSS Report
Department Asset No Equipment Name
Breakdown Cost
Cost of Machine Breakdown Repair ( based on average historical costs) in Rs. 2000
Preventive Maintenan ce Cost in Rs. 1000
Ambulatory Care Ambulatory Care
130
TRANSRECEIVER RT 41
191
BEDSIDE MONITOR L&T MINIMON
800
600
Ambulatory Care
Biomedical Eng. Biomedical Eng. Biomedical Eng. Oncology Oncology
142
VENTILATOR AMBULANCE
4000
4000
223
ECG SIMULATOR
Preventive Maintenance Cost
400
200
312 156 311 322
PHOTOTHERAPY RADIOMETER OSCILLOSCOPE 100MHZ TEKTRONIX INFUSION PUMP TERUFUSION LINEAR ACCELERATOR
5000 500 3000 7000
3000 200 1000 2000
EIS Report
Department Ambulatory Care Ambulatory Care Ambulatory Care Biomedical Eng. Biomedical Eng. Equipment Name
Avg. Breakdown Hours/Day
Supplier
Total Number Of Average Breakdown Breakdowns hours per day
TRANSRECEIVER RT 41
R&S Equipments
27
33 25 18 32 12 20 35
1.5
1 2.35 0.62 0.3 2.4 1.65 3.5
BEDSIDE MONITOR L&T Shriram Electronics MINIMON Ltd. VENTILATOR AMBULANCE ECG SIMULATOR HealthPlus Ltd. ABC Equipments R&S Equipments
PHOTOTHERAPY RADIOMETER OSCILLOSCOPE 100MHZ Biomedical Eng. TEKTRONIX INFUSION PUMP Oncology TERUFUSION Oncology LINEAR ACCELERATOR
Shriram Elctronics Ltd.
Singhal Enterprise. HealthPlus Ltd.
Supplier Information
Validation Checks
ERROR
Equipment name already exists
• Data type checks • Presence check
ERROR
Please enter a valid serial number
• Range check
• Control totals
ERROR
Purchase order no is incorrect
• Cross-system • Logic check • Uniqueness check
ERROR
Purchase order no is incorrect
Output Screens
Output Screens
Software Testing
AIM
• Evaluating an attribute or capability of a program or system and determining that it meets its required results.
PROBLEMS
• Detecting all of the different failure modes is generally infeasible • Dynamic nature of programs
CLASSIFICATION BY PURPOSE
• • • • Correctness testing Performance testing Reliability testing Security testing
Training
Setting a Budget
• Need to justify CMMS training costs by showing its return on investment • On Site , Off site and E- training
Selecting a Site
Setting Realistic Goals
• Follow-up training three to six months after initial training • Helpful when employees have questioned the need for a new system • Measure how much productivity has increased
Showing the Benefits
Measuring Effectiveness
Implementation Issues
Unrealistic expectations about how quickly implementation can occur
Lack of support within the organization
Bad data can affect the integrity of the new CMMS system
Individuals could be hesitant to switch to the new system from the old system Technicians might believe the CMMS is little more than a tool to monitor their performance
How To Address Implementation Challenges
Senior Management Commitment
Definition of Requirements
Planning appropriately
There is no “I” in Team Garbage in – Garbage out Go “Live”
Developing The Software
• Taking a bigger-picture, longer-term view of the situation • When it comes time to talk with CMMS developers, managers also should be ready to ask tough questions
• Breaking down the process into manageable pieces
• If you customize it too much, it can be difficult to upgrade later
Future Scope
Radio Frequency Identification (RFID) tags Predictive Maintenance
PDA (Personal Digital Assistants)
Questions…??
doc_842245909.pptx
This is presentation about computerized maintenance management system.
Computerized Maintenance Management System
Nanavati Hospital
BACKGROUND • Founded in 1950 by Dr. Balabhai Nanavati • Attention to maintaining a high standard of quality and hygiene
SERVICES OFFERED
• Outpatients • Inpatients • Alternative medicines • Support • Diagnostics • Specialized services
SCALE • 5 Buildings • Total number of beds – 400 • Critical Care - 74 beds • 10 Operation Theatres • 1200 Full time employees • 200 Eminent consultants
Paper based systems work but…
Difficult to organize information efficiently
Non-standardized nomenclature vendors and hospital staff. . .
Documents are easily lost or damaged
Search for the right documents takes time Very difficult to use data for subsequent analysis and HA compliance purposes
Services are provided by…
Third-Party Maintenance Companies
Equipment Manufacturers
Equipment Suppliers
Clinicians & In-House Engineers
Information is scattered ..
Stock Room Purchasing • Vendor name • Service contract • Consumables • Equipment Maintenance • In-house repair history • Spare parts
Clinical Departments • Equipment
vendors and hospital Accounting staff. . .
• Purchase date • Vendor name • Price
• Manuals
• PM procedures • Service contract • Repair records
Administration
• Hospital asset number • Warranty information
Therefore, a system is required that..
Ensures maximum utilisation of the equipment with minimum downtime
Covers preventive maintenance, breakdown maintenance and monitoring of system efficiency
Computerized Maintenance Management System (CMMS) is the appropriate Functional Information System.
Benefits Of CMMS
To Employees
• Organizes the maintenance personnel database • Strong reporting and Integrated Process flow • Support no. of computers without any changes at the end user
To Organization
• • • • Track assets related maintenance costs Collection and storage of information Coordination of repair activities Multilevel security
Benefits Of CMMS
To Customers
• Helps in managing the maintenance needs and solving the same
To Financers
• • • • Increased craft productivity Increased equipment uptime Reduction in store inventory Reduction in emergency and critical maintenance
Functionalities of CMMS
Work order creation and viewing
Preventive and Breakdown maintenance scheduling
Asset management Inventory Management and Control Maintenance of Administrative records Report Generation
Process for Developing CMMS
Project Planning and Initiation
Project Management and Quality Assurance
Go Requirement Analysis Solution Definition Design and Build Train and Test Transition Live
Purchase Software
Make Necessary Modifications
Functional Requirements of the CMMS
Preventive Maintenance • Create job /log vendors for asset and maintenance
Addition of • Asset • Hospital Department
Alerts for • AMC Expiring • Pending Maintenance jobs • Preventive maintenance jobs
Reports • Detailed asset information • Departmentwise asset list • Maintenance Job - Log report
hospital staff. . . • View/Update
the job log information
• Asset Manufacturer
• System User
System Network Architecture for Implementation
• N-Tier Distributed Network Architecture
• Software Requirements •Single User •Multi User • Hardware Requirements •Single User •Multi User
Browser Presentation Network Business Logic Data
N-Tier Distributed Network Architecture
Front End Middle Tier Back End
Clients Server Database
Integration of CMMS with other Information Systems
Basic Human Resource Information
Time collection system Equipment Safety Data Sheets Major Maintenance and Capital Planning
Input documents used in the CMMS
• Data that is pre-loaded into the system
•Existing departments in the hospital •Users authorized to use the system •Existing Asset information •Inventory information • Data fed into the system during normal course
•Asset/Equipment information •New Equipment Manufacturer information •Maintenance Job Details •Details of used spares
MIS Report
Equipment Status
Department wise
DSS Report
Department Asset No Equipment Name
Breakdown Cost
Cost of Machine Breakdown Repair ( based on average historical costs) in Rs. 2000
Preventive Maintenan ce Cost in Rs. 1000
Ambulatory Care Ambulatory Care
130
TRANSRECEIVER RT 41
191
BEDSIDE MONITOR L&T MINIMON
800
600
Ambulatory Care
Biomedical Eng. Biomedical Eng. Biomedical Eng. Oncology Oncology
142
VENTILATOR AMBULANCE
4000
4000
223
ECG SIMULATOR
Preventive Maintenance Cost
400
200
312 156 311 322
PHOTOTHERAPY RADIOMETER OSCILLOSCOPE 100MHZ TEKTRONIX INFUSION PUMP TERUFUSION LINEAR ACCELERATOR
5000 500 3000 7000
3000 200 1000 2000
EIS Report
Department Ambulatory Care Ambulatory Care Ambulatory Care Biomedical Eng. Biomedical Eng. Equipment Name
Avg. Breakdown Hours/Day
Supplier
Total Number Of Average Breakdown Breakdowns hours per day
TRANSRECEIVER RT 41
R&S Equipments
27
33 25 18 32 12 20 35
1.5
1 2.35 0.62 0.3 2.4 1.65 3.5
BEDSIDE MONITOR L&T Shriram Electronics MINIMON Ltd. VENTILATOR AMBULANCE ECG SIMULATOR HealthPlus Ltd. ABC Equipments R&S Equipments
PHOTOTHERAPY RADIOMETER OSCILLOSCOPE 100MHZ Biomedical Eng. TEKTRONIX INFUSION PUMP Oncology TERUFUSION Oncology LINEAR ACCELERATOR
Shriram Elctronics Ltd.
Singhal Enterprise. HealthPlus Ltd.
Supplier Information
Validation Checks
ERROR
Equipment name already exists
• Data type checks • Presence check
ERROR
Please enter a valid serial number
• Range check
• Control totals
ERROR
Purchase order no is incorrect
• Cross-system • Logic check • Uniqueness check
ERROR
Purchase order no is incorrect
Output Screens
Output Screens
Software Testing
AIM
• Evaluating an attribute or capability of a program or system and determining that it meets its required results.
PROBLEMS
• Detecting all of the different failure modes is generally infeasible • Dynamic nature of programs
CLASSIFICATION BY PURPOSE
• • • • Correctness testing Performance testing Reliability testing Security testing
Training
Setting a Budget
• Need to justify CMMS training costs by showing its return on investment • On Site , Off site and E- training
Selecting a Site
Setting Realistic Goals
• Follow-up training three to six months after initial training • Helpful when employees have questioned the need for a new system • Measure how much productivity has increased
Showing the Benefits
Measuring Effectiveness
Implementation Issues
Unrealistic expectations about how quickly implementation can occur
Lack of support within the organization
Bad data can affect the integrity of the new CMMS system
Individuals could be hesitant to switch to the new system from the old system Technicians might believe the CMMS is little more than a tool to monitor their performance
How To Address Implementation Challenges
Senior Management Commitment
Definition of Requirements
Planning appropriately
There is no “I” in Team Garbage in – Garbage out Go “Live”
Developing The Software
• Taking a bigger-picture, longer-term view of the situation • When it comes time to talk with CMMS developers, managers also should be ready to ask tough questions
• Breaking down the process into manageable pieces
• If you customize it too much, it can be difficult to upgrade later
Future Scope
Radio Frequency Identification (RFID) tags Predictive Maintenance
PDA (Personal Digital Assistants)
Questions…??
doc_842245909.pptx