Description
Pakistan is facing the worst flood in its history due to heavy monsoon rain all over Pakistan. Almost 20% area of Pakistan was effected by it. Million of people have been effected and the death count is almost 2000.
1 | P a g e
Final
Project
Report
Aid of Medicines
to the Flood
Efective People
of Noshera and
Mardan City
Mohsin Irahi! "#$%&
$1'(
Acknowledgement
Apart fro! the eforts of !e) the s*ccess of any project depends largely on the
enco*rage!ent fro! parents+ I ta,e this opport*nity to e-press !y gratit*de to the
people .ho have een instr*!ental in the s*ccessf*l co!pletion of this project+
I .o*ld li,e to sho. !y greatest appreciation to Mr+ Ali Ahsan+ I can/t say than, yo*
eno*gh for his tre!endo*s s*pport and help+ I feel !otivated and enco*raged every
ti!e I attend his !eeting+ 0itho*t his enco*rage!ent and g*idance this project
.o*ld not have !ateriali1ed+
2he g*idance and s*pport received fro! all the people .ho contri*ted and .ho
are contri*ting to this project) .as vital for the s*ccess of the project+ I a! gratef*l
for their constant s*pport and help+
Page | 3
Table of Contents
Ac,no.ledge!ent++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3
E-ec*tive 4*!!ary++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 5
PR67EC2 C8AR2ER++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
P*rpose of the Project+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
MI44I6N 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
PR67EC2 :E4CRIP2I6N++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
Roles and Responsiilities;++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ %
Roles and Responsiilities of Project 2ea!s;+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
RE=>IREMEN2 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
Project Acceptance Criteria++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
RI4?4 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
MI@E426NE4 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 11
42A?E86@:ER REAI42ER+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 13
42A?E86@:ER ANA@B4I4 MA2RIC+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 15
PR67EC2 4C6PE 42A2EMEN2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1%
PR67EC2 4C8E:>@E++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3D
PR67EC2 C642++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3E
PR67EC2 =>A@I2B MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++3%
PR67EC2 8>MAN RE46>RCE P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++'3
PR67EC2 C6MM>NICA2I6N P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 'E
Page | '
PR67EC2 RI4? MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ '<
PR67EC2 PR6C>REMEN2 P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ D'
Page | D
EXECUTIVE SUMMARY
Pa,istan is facing the .orst Food in its history d*e to heavy !onsoon rain all over
Pa,istan+ Al!ost 3$G area of Pa,istan .as efected y it+ Million of people have
een efected and the death co*nt is al!ost 3$$$+ 2he people of the co*ntry are in
great tro*le and th*s need so!e help fro! their rothers that are safe+ 2he
people are really in tro*le and th*s for their help H2he Inter @oop Pvt+ @tdI is ta,ing
an initiative to provide the asic Medicines to the efective people+
For this co!pany has !ade a co!plete strategy .ith the help of its tea! that ho.
to !a,e this aid happen+ 2he project .ill lead y Mr+ Ahsan 7aved HProject ManagerI
.ho .ill s*pervise ho. each and every activity in the project is eing carried o*t+
2he 6rgani1ation for this project .ill going to Proc*re the !edicines fro! the
!ar,et and .ill going to distri*te the! a!ong the Food efective people of city
Noshera and Mardan of province ?hyer Pa,htoon ?ha.a+ 2he entire Project .ill e
f*nding y Mr+ 4hafJat the CE6 of 2he Inter @oop Pvt+ @td+
2he 2otal :*ration of the project is 1'3 days .hich .ill inc*r the cost of
aro*nd Rs+ ')53$)lti!ately
.ill res*lt in
the scope
and cost of
the project
as .ell+
2he Project Manager
sho*ld Lrst ens*re
that the speciLc
persons are
availale on the
allotted ti!e of
s*rvey and if they
are not availale
then he sho*ld
contact .ith the 8R
Manage!ent for
hiring the s*rvey
tea!+
:elay in
4*rvey
Report
4*rvey
2ea!
and
Project
Manag
er
Everyone
E-cept
CE6
8igh Critical 4*rvey
tea! !ight
not have
reached the
efected
areas
eca*se
the areas
are Fooded+
Proc*re!en
ts cannot
e !ade
eca*se
the report
.ill incl*de
that ho.
!*ch
!edicine
are
reJ*ired in
the efected
areas+
2he Project Manager
sho*ld e having a
contact .ith the
:isaster
Manage!ent
A*thority for the
act*al sit*ation of
the Food efected
areas and !a,e his
co*rse of actions
according to that+
8iring of
:istri*ti
on tea!
is not
done on
ti!e+
8R
Manag
er
Project
2ea!
8igh Critical 7o opening
post !ight
have not
een given
on the right
channel
2he
distri*tion
of !edicine
cannot e
!ade on
ti!e+ 6n
the .hole
7o opening
advertise!ent
sho*ld e given on
the !ost readale
Ne.spapers+
Page | D1
the ti!e for
the
co!pletion
of project is
increased
2he total
scope
!ay e
eyond
.hat the
develop
!ent
tea! can
deliver in
the ti!e
availale
+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical ConFict in
the
sta,eholder
s goals
regarding
the project
@ac, of
planning in
overall
project)
.hich .ill
*lti!ately
going to
increase
the ti!e
and cost of
the project+
Assign @evel of
i!portance to
activities y having
a loo, on diferent
cases+
CE6 !ay
accept
project
co!pleti
on
altho*gh
it does
not really
!et his
goals+
CE6 All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical CE6 !ight
e
ine-perienc
e
Project .ill
not going to
f*lLll its
p*rpose for
.hich it
.as
planned
CE6 is as,ed to
declare acceptance
criteria as each
release is planned+
2he
Project
2ea!
!ight
not e
ale to
esti!ate
the .or,
ti!e
efectivel
y+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal Misj*dg!en
t of project
tea!
2he Project
.ill go o*t
of 4cope)
2i!e and
Cost+
8ire !ore
e-perienced project
tea!+
After
reJ*ire!
ents
have
een
doc*!en
ted and
agreed)
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal 0ea,ness
in Project
Plan
2he project
ti!e cost
.ill e
increasing
:evelop a plan in
s*ch a .ay that does
not allo. any
change+
Page | D3
develop
!ent
activities
egin to
ased on
the!)
Lrst
design
then
i!ple!e
ntation+
If the
reJ*ire!
ents
change
later
then
efort is
.asted+
:elay in
Proc*re!
ent of
Medicine
s and
Nehicle
Proc*re
!ent
2ea!
All
4ta,eholde
rs e-cept
CE6 and
Aeneral
P*lic
8igh Critical @ac, of
Planning in
the
Proc*re!en
t plan)
f*rther!ore
the 2ea!
!e!ers
!ight not
e that
!*ch
e-perience
d in this
Leld
2his action
.ill going to
increase
the ti!e
and cost of
the project+
For this
!anage!ent of the
Project sho*ld !a,e
s*re that they hire
the est availale
people for the jo
and hire the ones
that are .ell a.are
ao*t the proced*re
of the proc*re!ent
Page | D'
PROJECT PROCUREME+T
P(A+
PURPOSE O, PROCUREME+T
Page | DD
As .e ,no. the scope of o*r project is to provide the asic health services to the
Food efective people+ 2he p*rpose of the proc*re!ent is to have all the essential
dr*gs K !edicine ite!s so that it can e given to the Food efective people .ho
needs the! and cannot aford the!+ As the organi1ation is that one .hich cannot
!a,e the dr*g) th*s they needs to contact so!e e-ternal so*rces for the
proc*re!ent of dr*gs and other contraceptive !aterials+ 2he vehicles .ill also e
p*rchased y the organi1ation so that the proper distri*tion of dr*gs is !ade+ 2he
organi1ation is act*ally considered to !a,e the decision of E0&8#ngF the dr*gs+
RO(ES A+- RESPO+SI0I(ITIES
A Proc*re!ent ManagerOs responsiilities incl*de;
1+ 4ee,ing reliale vendors or s*ppliers to provide J*ality goods at
reasonale prices
3+ Negotiating prices and contracts
'+ Revie.ing speciLcations for Medicines and other ite!s
D+ :eter!ining J*antity and ti!ing of deliveries
5+ Forecasting *pco!ing de!and
PROCUREME+T PROCE-URE
2he 6rgani1ation proc*res dr*gsK!edicines and non&dr*g ite! and vehicles+ 2he
proc*re!ent processes co!prise the follo.ing steps *nder each category+
-!&gsC med#c#nes and nonGd!&g #tems
• Calc*lation of de!and on the asis of infor!ation received fro! the
Inspection 2ea!s+
• Preparation of speciLcations of each ite! to e proc*red+
• Preparation of idding doc*!ents+
• 4*!ission of proc*re!ent reJ*est to the Project Manager for the approval+
• Floating of tender notice in the national ne.spapers+
• 6pening of tenders y the respective co!!ittee+
• 4election of idders on the asis of lo.est ids and sa!ples .hich !eet the
tendered speciLcations and corresponding J*ality standards+
• Inspection of factoriesK !an*fact*ring plants "pre&a.ard inspection( of the
short listed idders+
• Iss*ance of s*pply orders to the s*ccessf*l idders+
• Pre&delivery inspection and collection of sa!ples y the Co!!ittee for
laoratory analysis "in case of dr*gsK!edicines( fro! the !an*fact*rer/s
pre!ises+
• Receipt of goods and co!!odities in accordance .ith the approvedK standard
sa!ples of the 6rgani1ation+
• Post&delivery inspections y Inspection Co!!ittee+
• 4*!ission of ills to Finance :ivision for clearance+
Page | D5
Ve'#cles
• Assess!ent of de!ands on the asis of infor!ation received fro! the
Inspection tea!+
• Rate enJ*iry on speciLed vehicles and acJ*isition of ter!s and conditions of
sale fro! local !an*fact*rer+
• Preparation of contract agree!ent et.een the 6rgani1ation and locally
!an*fact*rer+
• 6tain conc*rrence fro! @a. M 7*stice :ivision on contract agree!ent+
• Aetting N6C fro! the Cainet :ivision+
• 4*!ission of proc*re!ent reJ*est to the co!petent a*thorityKFinance
:ivision for pay!ent in advance against approved contract agree!ent+
• 4igning of contact agree!ent and pay!ent thro*gh #an, :raft to the local
!an*fact*rer+
• Iss*ance of P*rchase 6rder+
• ConLr!ation y the locally !an*fact*rer regarding the co!pletion of
P*rchase 6rder+
• Pre&delivery inspection of vehicles at the co!pany/s pre!ises y the
designated co!!ittee+
• :elivery of vehicles to 6rgani1ation+
• Ac,no.ledge!ent of receipt of vehicles to Finance :epart!ent+
Page | DE
doc_994328129.doc
Pakistan is facing the worst flood in its history due to heavy monsoon rain all over Pakistan. Almost 20% area of Pakistan was effected by it. Million of people have been effected and the death count is almost 2000.
1 | P a g e
Final
Project
Report
Aid of Medicines
to the Flood
Efective People
of Noshera and
Mardan City
Mohsin Irahi! "#$%&
$1'(
Acknowledgement
Apart fro! the eforts of !e) the s*ccess of any project depends largely on the
enco*rage!ent fro! parents+ I ta,e this opport*nity to e-press !y gratit*de to the
people .ho have een instr*!ental in the s*ccessf*l co!pletion of this project+
I .o*ld li,e to sho. !y greatest appreciation to Mr+ Ali Ahsan+ I can/t say than, yo*
eno*gh for his tre!endo*s s*pport and help+ I feel !otivated and enco*raged every
ti!e I attend his !eeting+ 0itho*t his enco*rage!ent and g*idance this project
.o*ld not have !ateriali1ed+
2he g*idance and s*pport received fro! all the people .ho contri*ted and .ho
are contri*ting to this project) .as vital for the s*ccess of the project+ I a! gratef*l
for their constant s*pport and help+
Page | 3
Table of Contents
Ac,no.ledge!ent++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3
E-ec*tive 4*!!ary++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 5
PR67EC2 C8AR2ER++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
P*rpose of the Project+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
MI44I6N 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
PR67EC2 :E4CRIP2I6N++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 9
Roles and Responsiilities;++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ %
Roles and Responsiilities of Project 2ea!s;+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
RE=>IREMEN2 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++<
Project Acceptance Criteria++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
RI4?4 6F 28E PR67EC2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1$
MI@E426NE4 6F 28E PR67EC2++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 11
42A?E86@:ER REAI42ER+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 13
42A?E86@:ER ANA@B4I4 MA2RIC+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 15
PR67EC2 4C6PE 42A2EMEN2+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 1%
PR67EC2 4C8E:>@E++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3D
PR67EC2 C642++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 3E
PR67EC2 =>A@I2B MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++3%
PR67EC2 8>MAN RE46>RCE P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++'3
PR67EC2 C6MM>NICA2I6N P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ 'E
Page | '
PR67EC2 RI4? MANAAEMEN2 P@AN++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ '<
PR67EC2 PR6C>REMEN2 P@AN+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ D'
Page | D
EXECUTIVE SUMMARY
Pa,istan is facing the .orst Food in its history d*e to heavy !onsoon rain all over
Pa,istan+ Al!ost 3$G area of Pa,istan .as efected y it+ Million of people have
een efected and the death co*nt is al!ost 3$$$+ 2he people of the co*ntry are in
great tro*le and th*s need so!e help fro! their rothers that are safe+ 2he
people are really in tro*le and th*s for their help H2he Inter @oop Pvt+ @tdI is ta,ing
an initiative to provide the asic Medicines to the efective people+
For this co!pany has !ade a co!plete strategy .ith the help of its tea! that ho.
to !a,e this aid happen+ 2he project .ill lead y Mr+ Ahsan 7aved HProject ManagerI
.ho .ill s*pervise ho. each and every activity in the project is eing carried o*t+
2he 6rgani1ation for this project .ill going to Proc*re the !edicines fro! the
!ar,et and .ill going to distri*te the! a!ong the Food efective people of city
Noshera and Mardan of province ?hyer Pa,htoon ?ha.a+ 2he entire Project .ill e
f*nding y Mr+ 4hafJat the CE6 of 2he Inter @oop Pvt+ @td+
2he 2otal :*ration of the project is 1'3 days .hich .ill inc*r the cost of
aro*nd Rs+ ')53$)lti!ately
.ill res*lt in
the scope
and cost of
the project
as .ell+
2he Project Manager
sho*ld Lrst ens*re
that the speciLc
persons are
availale on the
allotted ti!e of
s*rvey and if they
are not availale
then he sho*ld
contact .ith the 8R
Manage!ent for
hiring the s*rvey
tea!+
:elay in
4*rvey
Report
4*rvey
2ea!
and
Project
Manag
er
Everyone
E-cept
CE6
8igh Critical 4*rvey
tea! !ight
not have
reached the
efected
areas
eca*se
the areas
are Fooded+
Proc*re!en
ts cannot
e !ade
eca*se
the report
.ill incl*de
that ho.
!*ch
!edicine
are
reJ*ired in
the efected
areas+
2he Project Manager
sho*ld e having a
contact .ith the
:isaster
Manage!ent
A*thority for the
act*al sit*ation of
the Food efected
areas and !a,e his
co*rse of actions
according to that+
8iring of
:istri*ti
on tea!
is not
done on
ti!e+
8R
Manag
er
Project
2ea!
8igh Critical 7o opening
post !ight
have not
een given
on the right
channel
2he
distri*tion
of !edicine
cannot e
!ade on
ti!e+ 6n
the .hole
7o opening
advertise!ent
sho*ld e given on
the !ost readale
Ne.spapers+
Page | D1
the ti!e for
the
co!pletion
of project is
increased
2he total
scope
!ay e
eyond
.hat the
develop
!ent
tea! can
deliver in
the ti!e
availale
+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical ConFict in
the
sta,eholder
s goals
regarding
the project
@ac, of
planning in
overall
project)
.hich .ill
*lti!ately
going to
increase
the ti!e
and cost of
the project+
Assign @evel of
i!portance to
activities y having
a loo, on diferent
cases+
CE6 !ay
accept
project
co!pleti
on
altho*gh
it does
not really
!et his
goals+
CE6 All
4ta,eholde
rs E-cept
Aeneral
P*lic
8igh Critical CE6 !ight
e
ine-perienc
e
Project .ill
not going to
f*lLll its
p*rpose for
.hich it
.as
planned
CE6 is as,ed to
declare acceptance
criteria as each
release is planned+
2he
Project
2ea!
!ight
not e
ale to
esti!ate
the .or,
ti!e
efectivel
y+
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal Misj*dg!en
t of project
tea!
2he Project
.ill go o*t
of 4cope)
2i!e and
Cost+
8ire !ore
e-perienced project
tea!+
After
reJ*ire!
ents
have
een
doc*!en
ted and
agreed)
Project
2ea!
All
4ta,eholde
rs E-cept
Aeneral
P*lic
@o. Marginal 0ea,ness
in Project
Plan
2he project
ti!e cost
.ill e
increasing
:evelop a plan in
s*ch a .ay that does
not allo. any
change+
Page | D3
develop
!ent
activities
egin to
ased on
the!)
Lrst
design
then
i!ple!e
ntation+
If the
reJ*ire!
ents
change
later
then
efort is
.asted+
:elay in
Proc*re!
ent of
Medicine
s and
Nehicle
Proc*re
!ent
2ea!
All
4ta,eholde
rs e-cept
CE6 and
Aeneral
P*lic
8igh Critical @ac, of
Planning in
the
Proc*re!en
t plan)
f*rther!ore
the 2ea!
!e!ers
!ight not
e that
!*ch
e-perience
d in this
Leld
2his action
.ill going to
increase
the ti!e
and cost of
the project+
For this
!anage!ent of the
Project sho*ld !a,e
s*re that they hire
the est availale
people for the jo
and hire the ones
that are .ell a.are
ao*t the proced*re
of the proc*re!ent
Page | D'
PROJECT PROCUREME+T
P(A+
PURPOSE O, PROCUREME+T
Page | DD
As .e ,no. the scope of o*r project is to provide the asic health services to the
Food efective people+ 2he p*rpose of the proc*re!ent is to have all the essential
dr*gs K !edicine ite!s so that it can e given to the Food efective people .ho
needs the! and cannot aford the!+ As the organi1ation is that one .hich cannot
!a,e the dr*g) th*s they needs to contact so!e e-ternal so*rces for the
proc*re!ent of dr*gs and other contraceptive !aterials+ 2he vehicles .ill also e
p*rchased y the organi1ation so that the proper distri*tion of dr*gs is !ade+ 2he
organi1ation is act*ally considered to !a,e the decision of E0&8#ngF the dr*gs+
RO(ES A+- RESPO+SI0I(ITIES
A Proc*re!ent ManagerOs responsiilities incl*de;
1+ 4ee,ing reliale vendors or s*ppliers to provide J*ality goods at
reasonale prices
3+ Negotiating prices and contracts
'+ Revie.ing speciLcations for Medicines and other ite!s
D+ :eter!ining J*antity and ti!ing of deliveries
5+ Forecasting *pco!ing de!and
PROCUREME+T PROCE-URE
2he 6rgani1ation proc*res dr*gsK!edicines and non&dr*g ite! and vehicles+ 2he
proc*re!ent processes co!prise the follo.ing steps *nder each category+
-!&gsC med#c#nes and nonGd!&g #tems
• Calc*lation of de!and on the asis of infor!ation received fro! the
Inspection 2ea!s+
• Preparation of speciLcations of each ite! to e proc*red+
• Preparation of idding doc*!ents+
• 4*!ission of proc*re!ent reJ*est to the Project Manager for the approval+
• Floating of tender notice in the national ne.spapers+
• 6pening of tenders y the respective co!!ittee+
• 4election of idders on the asis of lo.est ids and sa!ples .hich !eet the
tendered speciLcations and corresponding J*ality standards+
• Inspection of factoriesK !an*fact*ring plants "pre&a.ard inspection( of the
short listed idders+
• Iss*ance of s*pply orders to the s*ccessf*l idders+
• Pre&delivery inspection and collection of sa!ples y the Co!!ittee for
laoratory analysis "in case of dr*gsK!edicines( fro! the !an*fact*rer/s
pre!ises+
• Receipt of goods and co!!odities in accordance .ith the approvedK standard
sa!ples of the 6rgani1ation+
• Post&delivery inspections y Inspection Co!!ittee+
• 4*!ission of ills to Finance :ivision for clearance+
Page | D5
Ve'#cles
• Assess!ent of de!ands on the asis of infor!ation received fro! the
Inspection tea!+
• Rate enJ*iry on speciLed vehicles and acJ*isition of ter!s and conditions of
sale fro! local !an*fact*rer+
• Preparation of contract agree!ent et.een the 6rgani1ation and locally
!an*fact*rer+
• 6tain conc*rrence fro! @a. M 7*stice :ivision on contract agree!ent+
• Aetting N6C fro! the Cainet :ivision+
• 4*!ission of proc*re!ent reJ*est to the co!petent a*thorityKFinance
:ivision for pay!ent in advance against approved contract agree!ent+
• 4igning of contact agree!ent and pay!ent thro*gh #an, :raft to the local
!an*fact*rer+
• Iss*ance of P*rchase 6rder+
• ConLr!ation y the locally !an*fact*rer regarding the co!pletion of
P*rchase 6rder+
• Pre&delivery inspection of vehicles at the co!pany/s pre!ises y the
designated co!!ittee+
• :elivery of vehicles to 6rgani1ation+
• Ac,no.ledge!ent of receipt of vehicles to Finance :epart!ent+
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doc_994328129.doc