ORGANISATIONAL FUNCTIONING
Mormugao Port Trust (MPT) is a body corporate, framed under section 5 of Major Port Trust Act, having perpetual succession and a common seal with powers, subject to the provisions of this Act to acquire, hold or dispose of property and made by the name of which it is constituted, sue or to be sued. The MPT also functions under the provisions of Indian Ports Act 1908. The provisions of Major Port Trust Act, 1963 has been extended to MPT with effect from 1.7.64. The MPT have framed regulations under Section 28 and 123 for the purpose cited therein, as per the requirements of the organisation. Under Section 28 of the Major Port Trust Act, 1963, the Board has framed regulations on the service conditions of the employees. MPT has framed 33 regulations under MPT Act, 1963. Almost all the areas have been covered by various regulations. These regulations are amended from time to time on the basis of Central Government provisions on the subject matter. If any area is not covered, then, the Central Government Rules are referred for guidance and follow up action. The provisions of Merchant Shipping Act, 1958 are also applied wherever needed.
Merchant Shipping Act, 1958
The Merchant Shipping Act, 1958 was enacted to foster the development and ensure the efficient maintenance of an Indian Mercantile Marine in a manner best suited to serve the national interests, to provide for the registration of Indian ships and generally to amend and consolidate the law relating to merchant shipping. Salient features of the Act are at Annexure.
Major Port Trust Act, 1963
1.2 The Major Port Trusts Act, 1963 has been enacted to make provision for the constitution of Port Trust Boards, for Major Ports in India and to vest the administration, control and management of such ports in Port Trusts Boards and for matters connected therewith. The Major Port Trusts Act, 1963 has been amended in 1997 when chapter 5A on TAMP (Tariff Authority for Major Ports) has been introduced. Subsequently, the Major Port Trust Act was also amended in June, 2000 when sub section 3A has been added to section 42, authorising the Board to enter into agreement or other arrangements whether by way of partnership or joint venture with anybody or any person to perform any other service or function assigned to the Board with the previous sanction of the Central Government
ORGANISATIONAL SETUP
Secretary (Shipping) is assisted by Joint Secretary (Shipping), Joint Secretary (Ports), Development Adviser (Ports), Chief Controller of Chartering and other officers at the level of Directors, Deputy Secretaries, Under Secretaries and other Secretariat/Technical Officers.
The Finance Wing is headed by Additional Secretary & Financial Adviser who assists in formulating and processing all policies and other proposals having financial implications. The Additional Secretary & Financial Adviser is assisted by one Deputy Financial Adviser, two Assistant Financial Advisers, one Under Secretary (Budget) and other Secretariat officers and Staff.
The Accounts side of the Ministry is headed by a Chief Controller of Accounts who is inter alia responsible for accounting, payment, budget, internal audit and cash management.
Adviser (Transport Research) renders necessary data support to various Wings of the Ministry for policy planning, transport coordination, economic & statistical analysis on various modes of transport with which the Ministry of Shipping is concerned.
IPA is an organisation that was conceived and constituted by the Major Ports of India under the Societies Registration act in 1966 with the prime objective of developing and increasing efficiency and productivity in ports and its working environment. The functioning body of IPA comprises of the Chairman of all Major Ports, which are the local authorities formed by a statute and function under the regulatory control of Ministry of Shipping,Road Transport & Highways, Govt of India. The Chairman of Association is elected in the Annual General Meeting while the Secretariat of IPA is headed by the Managing Director who operates from New Delhi.
The following autonomous organization, societies/associations and public sector undertakings are functioning under the administrative control of the Ministry of Shipping.
Subordinate/Attached Offices
o Directorate General of Shipping, Mumbai
o Andaman & Lakshadweep Harbour Works, Port Blair.
o Directorate General of Lighthouses & Lightships, New Delhi.
o Minor Ports Survey Organisation, Mumbai
Autonomous Bodies
o Kolkata Port Trust
o Paradip Port Trust
o Visakhapatnam Port Trust
o Chennai Port Trust)
o Tuticorin Port trust
o Cochin Port Trust
o New Mangalore Port Trust
o Mormugao Port Trust
o Mumbai Port Trust
o Kandla Port Trust
o Inland Waterways Authority of India, Noida.
o Tariff Authority for Major Ports,Mumbai
o Seamen’s Provident Fund Organisation, Mumbai
Societies/Associations
o National Institute of Port Management, Chennai
o Indian Institute of Port Management, Calcutta.
o National Ship Design and Research Centre, Visakhapatnam.
o Indian Ports Association.
o Seafarers Welfare Fund Society .
Public Sector Undertakings
» Shipping Corporation of India, Mumbai.
» Hindustan Shipyard Limited, Visakhapatnam.
Cochin Shipyard Limited, Cochin.
» Central Inland Water Transport Corporation Limited, Kolkata
» Dredging Corporation of India Limited, Visakhapatnam.
» Hooghly Dock & Ports Engineers Limited, Kolkata.
» Ennore Port Limited.
» Sethusamudram Corporation Limited
The management and administration of the Mormugao Port Trust is carried out by the Chairman for and on the behalf of the Board of Trustees constituted under the provisions of the Major Ports Trusts Act, 1963. The Chairman is assited by the Dy.Chairman and heads of Departments.
For administrative convenience, working of the Port is divided broadly among the following departments. Each “Head of Department” who is appointed by the Ministry of surface Transport, functions within the powers delegated to him under the Major Port Trusts Act, 1963.
1. General Administrative Department
2. Finance department
3. Planning and management Services Department
4. Medical department
5. Mechanical Engineering Department
6. Civil Engineering Department
7. Marine Department
8. Traffic Department
9. Material Management Department
10. Cargo handling Labour Department
11. Vigiliance Department.
DIVISION OF CLASS
1) Class I
2) Class II
3) Class III
(a) Technical
(i) Supervisory
(ii) Non- Supervisory
(b) Clerical
(i) Supervisory
(ii) Non- Supervisory
4) Class IV
(a) Technical
(b) Other than technical
(A)
Class 1-
Classification of posts.
This class includes the chairman, deputy chairman, heads of departments (HOD’s) and the other entire official who undertakes the responsibility of HOD’s in their absences.
Posts shall mean the posts, the maximum of the scale pay of which is above Rs.14,600/-
Class 2-
The Class II employees are those who look after the management of the staffing the absence of their superiors. The officer who are below the class I employees, are included in class II rank.
Post shall means the post, the maximum of the scale pay of which exceeds Rs.11,975/- but does not exceed Rs.14,600/-
Class 3-
The Class III worker includes the technical and clerical grade employees both above categories are divided into supervisory and non supervisory staff. The workers working in class III includes employees below the rank of class II officers.
Post shall means the post, the maximum of the scale pay of which exceeds Rs.6860/- but does not exceed Rs.11,975/-
Class 4-
The class IV includes the technical and other than technical workers. They fall in the lowest pay scale courses. They are normally not specialized in any field. They are the employees working as peons, helper, khalases, sweepers, attainders, watchman etc.
Post shall means the post, the maximum of the scale pay of which exceeds Rs.6860/-
STAFF STRENGTH
Manpower of the Mormugao Port as on 2008
General Administration Department
The General Administration Department is headed by the Secretary. This Department functions as a Secretariat of the Port Trust and its other functions and responsibilities, inter-alia include personnel matters, labour issues, management of legal matters, security affairs, public relations, watch and ward, estate, inter departmental co-ordination and assistance to the Chairman/Dy. Chairman in day-to-day matters regarding information, direction and policy.
Traffic Department
Traffic department is headed by the Traffic Manager. This Department is responsible for all operations connected with landing, receipt, storage, delivery and shipment of gods and documentation relating thereto, embarkation and disembarkation of passengers, control of traffic in Port area, and terminal railway operations.
Civil Engineering Department
Civil Engineering Department is headed by the Chief Engineer. This Department is responsible for all the Civil Engineering works being executed by the Port Trust. The duties of the department inter-alia comprise construction, maintenance and repairs of the quays/jetties, sheds, buildings, roads, railways, water supply drainage repairs, capital dredging and development of land acquired by the Port.
Finance Department
The Finance Department is headed by the Financial Advisor and Chief Accounts Officer. The Department is responsible for the financial management, management accounting, book keeping, preparation of financial and performance budgeting and budget control, fixing of rates and charges for services rendered by the Port, appraisal and clearance of capital expenditure projects, inventory proposals and dealing with Statutory Audit Reports.
Besides, the department arranges auditing of various departments and carried out periodical verification of Stores and inventory.
Medical Department
The Medical Department is headed by the Chief Medical Officer. This department looks after the Medical Services to the employees of the Port. The department runs a hundred bedded hospital.
Mechnical Engineering Department
The Mechanical Engineering Department is headed by Chief Mechanical Engineer. This Department looks after the operation & maintenance of Mechanical Ore Handling Plant, other cargo handling equipment and all other mechanical/electrical works of the Port. This department is also responsible for acuisition, installation and maintenance of the Port crafts, locomotive, wagons, other items of machinery and automobilies. A fully equipped Mechanical/Electrical Workshop is maintained by this department to cater to all the maintenance work.
Marine Department
The Marine Department is headed by the Deputy Conservator. This department is in-charge of all the navigation and marine conservancy services which include pilotage, berthing/unberthing of vessels, marine surveys, salvaging operations, receiver of wreck etc. The various crafts like mooring barge, tugs, survey/pilot launches etc. are also manned and operated under this department. This department also carries out the maintenance dredging and is in-charge of fire fighting & Pollution control services and also communication services between ships and the Port.
Planning & Management Services Department
The Department is headed by the Director. It is in-charge of the corporate planning, economic evaluation of future projects and plans, preparation of feasibility reports, and collection, compilation, analysis and maintenance of comprehensive data on traffic, shipping and utilization of port equipment and crafts submission of Management information, dissemination of information to Ministry and other agencies, traffic forecast, market surveys and trade promotion. Port’s hinterland studies, in-house training and human resources development, centralized record keeping system, library, information and publicity services.
Materials Management Department
Headed by the Materials Manager, this department is in-charge of procurement, stocking and inventory control of all the stores, materials, consumables required for Port operations and maintenance including acquisition of spares for the Port’s Mechanical Ore Handling Plant and floating crafts like tugs, dredgers, launches etc.
Cargo Handling Labour Department
This department is headed by the Chief Manager. The function of the Department is to ensure greater regularity of employment to dock workers and to ensure that an adequate number of dock workers is available for the efficient performance of dock work.
Vigilance Department
The Vigiliance department set up in the port continues to be pro-active during the year under the port. In the light of various irregularities brought to notice of the administration in some confidential reports, the vigilance cell has taken up in depth study of procedures wherever possible to have adequate transparency and to eliminate room for corruption. In the process of pursuing this objective, collection of information and surveillance was done in addition to scrutiny of records.
A three pronged vigilance strategy is utilized in the port, ie
Ø Awareness programmes
One lecture on “Conduct of Disciplinary proceedings” was organized for the staff dealing with such matters in various departments. Another lecture on conduct of CTE type inspections, their importance and the procedure for Quarterly Progress Report thereon was organized for the heads of departments and senior officers.
CVC guidelines and government instructions issued from time to time have been circulated.
An article on “Integrity Pact” published in in-house journal.
Ø Preventive Vigilance
Simplification of rules and procedures thereby reducing the areas of misuse of discretion.
Identifying and plugging the loopholes in the systems/procedures thereby reducing points of corruption.
Increasing transparency and Accountability in working by use of website.
Effective machinery to deal promptly with complaints.
Steps to provide highest standards of integrity among the employees.
Ø Punitive Vigilance
Speedy disposal of vigilance cases and disciplinary inquires.
Steps to maintain positive discipline.
Close laison with other agencies to ensure quick action in vigilance matters.