On the Day of Event
1. Arrive early to the venue with your team members and volunteers. Check for the electric reading and that all electronic equipment is in working order.
2. Make sure the organizers are wearing a distinct badge or some other noticeable implement so that participants can find help if needed.
3. Put the Welcome Banners and other info in front of the building.
4. Make a beautiful reception and registration counter.
5. Inform the sponsors on where to put the stalls
6. Keep the dais, microphones, and speakers ready. Put on music for an informal event.
7. Make sure the host speaker has the schedule and resume of the chief guest ready. Make sure the host of Ceremony is aware of the purpose of the program as well as the people who are organizing it.
8. Have a separate person to look after the needs of General Delegates (Non-VIPs) and for PR (Public Relations).
9. Take photos of all important things especially sponsors banners, your banner, entrance,
receptions etc.
10. Ensure all resources (food, water etc) are sufficient, otherwise work out your contingency plan.
11. Take the feedback from participants.
12. Clean up the place, check the electric meter etc, remove the banners, tables, etc. Check to make sure nothing valuable has been left behind, and then, leave the venue.
After the Event
Thank the all team members, especially sponsors and volunteers.
1. Finalize and settle the accounts.
2. Have a Thanks Giving party for those who helped.
3. Distribute any souvenirs or other publications to relevant people.
4. Deliver the receipts to sponsors and others.
5. Distribute the photos to those who require it (after developing the photos) and post the
photos in your event website.
6. Evaluate the feedback forms (or feedback from your website)
7. Have a post-review meeting to perform better next time.
1. Arrive early to the venue with your team members and volunteers. Check for the electric reading and that all electronic equipment is in working order.
2. Make sure the organizers are wearing a distinct badge or some other noticeable implement so that participants can find help if needed.
3. Put the Welcome Banners and other info in front of the building.
4. Make a beautiful reception and registration counter.
5. Inform the sponsors on where to put the stalls
6. Keep the dais, microphones, and speakers ready. Put on music for an informal event.
7. Make sure the host speaker has the schedule and resume of the chief guest ready. Make sure the host of Ceremony is aware of the purpose of the program as well as the people who are organizing it.
8. Have a separate person to look after the needs of General Delegates (Non-VIPs) and for PR (Public Relations).
9. Take photos of all important things especially sponsors banners, your banner, entrance,
receptions etc.
10. Ensure all resources (food, water etc) are sufficient, otherwise work out your contingency plan.
11. Take the feedback from participants.
12. Clean up the place, check the electric meter etc, remove the banners, tables, etc. Check to make sure nothing valuable has been left behind, and then, leave the venue.
After the Event
Thank the all team members, especially sponsors and volunteers.
1. Finalize and settle the accounts.
2. Have a Thanks Giving party for those who helped.
3. Distribute any souvenirs or other publications to relevant people.
4. Deliver the receipts to sponsors and others.
5. Distribute the photos to those who require it (after developing the photos) and post the
photos in your event website.
6. Evaluate the feedback forms (or feedback from your website)
7. Have a post-review meeting to perform better next time.