Description
MIS for Purchasing department
Basic requirements
? ? ? ? ? ? ? ? ? ?
Automatic generation of purchase orders. Managing order requisitions. Managing received orders. Invoice management. Management of price variances – usually by report production of anomalies Keeping lists of suppliers. Payment of vendors invoices either by printing cheques or by inter-bank transfer. Provision of financial reports that can be used to update the company’s general ledger. Forecasting future spending which helps with budgeting. Providing management information on spend to date, spend per product and spend per supplier.
Advanced requirements ? Linkage to your accountancy systems so that purchases are automatically entered into your purchase ledger and balanced against your bank account. ? Automatic updating of the current stock levels. ? Electronic ordering ? Management of supplier contracts. ? Management of supplier catalogue ? Vendor rating ? Managing a tendering process from writing the RFP (request for proposal) through evaluating the responses to awarding the contract.
Purchase Order
•Request to supply goods and services •Goods receipts and invoices
Invoice
• Generated after goods receipt and purchase order. • Includes vendor details, item code, item description and quantity.
Outgoing Payment
• Based on account payable invoices. • Payment can be made vide check, bank transsfer, credit card or cash
Sources
Internal
External
Production Department Inventory data Rejected Material Scrap Material
Vendors (Prices)
Finance Department
Market Prices Market Research
doc_910575464.pptx
MIS for Purchasing department
Basic requirements
? ? ? ? ? ? ? ? ? ?
Automatic generation of purchase orders. Managing order requisitions. Managing received orders. Invoice management. Management of price variances – usually by report production of anomalies Keeping lists of suppliers. Payment of vendors invoices either by printing cheques or by inter-bank transfer. Provision of financial reports that can be used to update the company’s general ledger. Forecasting future spending which helps with budgeting. Providing management information on spend to date, spend per product and spend per supplier.
Advanced requirements ? Linkage to your accountancy systems so that purchases are automatically entered into your purchase ledger and balanced against your bank account. ? Automatic updating of the current stock levels. ? Electronic ordering ? Management of supplier contracts. ? Management of supplier catalogue ? Vendor rating ? Managing a tendering process from writing the RFP (request for proposal) through evaluating the responses to awarding the contract.
Purchase Order
•Request to supply goods and services •Goods receipts and invoices
Invoice
• Generated after goods receipt and purchase order. • Includes vendor details, item code, item description and quantity.
Outgoing Payment
• Based on account payable invoices. • Payment can be made vide check, bank transsfer, credit card or cash
Sources
Internal
External
Production Department Inventory data Rejected Material Scrap Material
Vendors (Prices)
Finance Department
Market Prices Market Research
doc_910575464.pptx