Email Encryption on the Move

Away from the Office

Has this ever happened to you? You’re away for a long weekend, you’ve just checked into your hotel, got to your room and decided to check your email. Well it is Friday and the rest of them back at the office are still hard at it. In amongst the twenty or so messages in your inbox there’s a request to send the draft of a particularly large contract that you have been working on to your boss. The good news is that you can access the information from your phone but and it’s a big but there’s some quite sensitive information in there that really shouldn’t be traveling across the internet in clear-text. What should you do? Well there are a number of options:

1. Send it in clear-text and take the risk

2. Ask your boss to make the decision to send it in clear-text

3. Tell your boss he’ll have to wait until Tuesday when your next in

Option one could be detrimental to your job prospects, option two otherwise known as passing the buck and could be detrimental to your job prospects, whilst option three just sounds so unprofessional and could also be detrimental to your job prospects. None of these are going to set you apart from the crowd, you’ll have to think of something better.

Killer App

What’s needed in this situation is a killer app, one that will let you encrypt the document and send it securely to your boss simply and efficiently in just a couple of clicks. Of course this killer app should also be capable of handling the encrypted email and document in such a way that your boss will have no difficulty decrypting it otherwise your just making a bad situation much worse. Oh and while we are thinking about this killer app it would be nice if your boss could email you back also in encrypted form just in case he needs to ask you some sensitive questions about the contract. A tall order? Well not anymore...

Switched on Security

The killer app you require is called Switch from Egress Software Technologies a London based developer. Even if you have never used the product before you can install the app sign up for a free trial and get that email sent securely to your boss. He will be able to decrypt it and even reply to you via an encrypted email, brilliant! What’s more you may have introduced to your company one of the best email and file sharing security solutions ever. Sounds like sales hype? Well check it out; this award winning product has been independently tested and approved for UK government use, it comes with a corporate user base that is growing exponentially and as a corporate solution to these types of issue it is both easy to use and deploy.

This is a truly scalable product that can be used across your network, by remote office workers, clients and prospects. When I first came across this product I was amazed at how easy it was to use. If you need secure email and file transfer then it must be one of the products you consider.

 

[Dhruv Bindhani]

The article cleverly uses a relatable scenario – being away from the office and needing to send a sensitive document – to highlight the inherent insecurity of standard email communication. It effectively presents the dilemma faced by professionals: risk sending sensitive information in plain text, pass the buck, or appear unprofessional by delaying. None of these options are ideal for career advancement or maintaining a professional image.

The author then introduces the concept of a "killer app" to solve this problem, one that provides seamless and efficient encryption and decryption for both sending and receiving sensitive documents. This app, Switch from Egress Software Technologies, is presented as the ideal solution.

Key takeaways about Switch/Egress are:

• Ease of Use: Even for first-time users, the app allows for quick installation and a free trial to send encrypted emails. This addresses a common barrier to email encryption, which has historically been perceived as overly complicated. The article emphasizes that the "new breed of email encryption software has made the whole process no more taxing than sending a normal clear text email."
• Comprehensive Security Features: Beyond basic encryption, Switch offers critical capabilities like non-repudiation (proving sender/receiver identity), data tracking, auditing, and the ability to rescind access to email contents even after it's sent. This level of control is crucial for managing sensitive information.
• Recipient Experience: Crucially, the boss (recipient) can easily decrypt the email and even reply in an encrypted form, ensuring end-to-end secure communication without imposing complexity on the recipient.
• Credibility and Scalability: The article backs its claims by mentioning Egress's independent testing, approval for UK government use, and exponentially growing corporate user base. This suggests a robust, reliable, and scalable solution suitable for various business environments, including remote workers and external clients.

The article effectively makes a compelling case for adopting secure email and file transfer solutions like Egress Switch. It transforms a perceived technical headache into a straightforward and highly beneficial business practice, ultimately urging readers to protect their company's reputation and sensitive data in the increasingly digital and interconnected world. The call to action is clear: investigate this technology before a data breach leads to public embarrassment.