Description
Principle Of Management
2010
Decision making with special reference to flood, disaster
F Y BMS – A (GROUP NO. -6) Principle of management 9/8/2010
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Phraladrai dalmia Lions College of commerce and economics...
Topic:-Decision making process with
special reference to floods, disaster, malaria …etc
Subject: Principle of management Professor: Bhinde sir
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Project by: ROLL NO. 33 41 26 37 57 51 NAME Ajay Jain. Aakash kakkad. Manan Dhamecha Pratik jain. Bhavik Mehta. Naman Mahansaria
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Index
Sr. no. content
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Disaster : The Scenario Definition of disaster management. Natural disaster Disaster Management Plan District Crisis Group(DCG) District Disaster Control Room(DDCR)
Activities On Occurrence Of Emergency Issue Warning / Alert
Desk Management Communication Room(Main Message Room)
Flood Disaster Management Plan District Rohtak
Preventive Measure Arrangements of Material & Manpower Measures To Be Taken During Disaster Sub Plans Survey Do’s & Don’ts Of Rescue Bibliography Thanking You
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DISASTER: THE SCENARIO
BACKGROUND {introduction}
Ever since the beginning of the history man has struggled against the elemental forces of nature to establish his mastery over the environment. Although, science and technology have made tremendous strides in the present century, the struggle has not ceased. Many regions of the country are vulnerable to natural disasters and are becoming increasingly vulnerable. The past decade has witnessed an extra ordinary increase in the number and extent of natural disasters. The cost of weather related disaster in 1998 exceeded the cost of all such disaster in the decade of 1980’s. There were three times as many great natural hazards in the 1990’s as in the 1960’s while the disaster costs increased more than nine fold in the same period. It is estimated that almost 3 million people have perished as a result of natural disasters in the past three decades. While tens of millions have suffered hardship (UN 1997). Things appear to be getting worse in two ways: natural disasters appear to be becoming more frequent and there effects more severe. The poor are most likely to suffer from major disasters and the least likely to be ensured against loss. Is the disaster situation improving over time and do the numbers of disasters show any declining trend over the years? The answer seems to be negative. Super cyclone hit Orissa resulting in grub some devastation in the state killing 10,000 people destroying 18 lakh houses to the ground, uprooting trees, twisting electric and telephone poles rendering million marooned for days, caressing off 4 lakh cattle’s and destroying nearly the entire agricultural crop. The ravages of the cyclone are beyond description. The cyclone affected the way of life of about 15 million people. Floods during August and September 1995 in Rohtak was one of the severe in last 60 years when about 55% of the total area was submerged resulting in huge economic loss conservatively estimated as Rs. 2000/- Cores. By and large the economy of Rohtak district has been considerable shattered by unprecedented floods. 83.2% of the total villages were flood affected. Out of which 33.9% villages were badly flood affected and 49.3% villages were moderately flood affected. In Meham and Rohtak 87% and 62% villages were badly flood effected.
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While in Bahadurgarh & Jhajjar only 11% & 18% villages were badly flood effected Majority of villages were under moderately flood effected. Very recently Gujarat had faced earthquake-measuring 6.9 on Richter scale and epicenter near Kutch district, shook the very edifice of our system. More than 3.5 lakh houses are collapsed across the 7633 villages and a number of cities causing unprecedented damage and death and destruction it caused was never seen ever before. On the other hand, rapid population growth, unplanned development or lack of planning in human settlements, the constant use of environment and its resources has inevitable resulted in certain changes in the ecology and with changing environment changes. The nature and intensity of natural disasters has changed considerably.
Definition
Disaster management
The actions taken by an organization in response to unexpected events that are adversely affecting people or resources and threatening the continued operation of the organization. Disaster management includes the development of disaster recovery plans, for minimizing the risk of disasters and for handling them when they do occur, and the implementation of such plans. Disaster management usually refers to the management of natural catastrophes such as fire, flooding, or earthquakes. Related techniques include crisis management, contingency management, and risk management.
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Natural disasters are often frightening and difficult for us to understand, because we have no control over when and where they happen. What we can control is how prepared we are as communities and governments to deal with the dangers that natural disasters bring. Places that are more likely to have natural disasters, such as the earthquake-prone Pacific Ring of Fire, or coastal areas vulnerable to hurricanes, require accurate methods of predicting disasters and warning the public quickly. Once the people have been informed, evacuation routes must be provided so that they can all leave quickly and safely, even if they travel by foot. Emergency warnings and evacuation plans are not enough, though. Where there is a high risk of earthquakes, buildings need to be strong and flexible enough to survive a quake without collapsing. Where hurricanes and flooding are a problem, levees and dams must be strong enough to hold floodwaters, and natural drainage systems must be maintained to allow waters to flow back into the ocean. The failure of the levee and drainage systems was responsible for most of the destruction and flooding in New Orleans after Hurricane Katrina in 2005. It was the poor planning of evacuation routes and assistance for those trapped by the flooding that resulted in the many tragic fatalities. People need to be educated on the risks in their area, and what to do when a disaster strikes. After a disaster, even if no one has died, there is a lot of damage to people' homes, farms and workplaces that must be repaired. This takes a lot of time and money to fix, and a country damaged by a disaster usually needs a large amount of international help to get better. Donated food, clothing, medicine and experienced professionals are all important when there is a disaster, but when the emergency is over it can take years to rebuild and make sure that future disasters can be managed. The boxing-day tsunami which devastated Indonesia and the 2005 earthquake in Kashmir, Pakistan were both natural disasters whose effects were made worse by underdeveloped infrastructure and widespread poverty. Tsunamis, earthquakes, hurricanes or any other natural disaster can't be avoided, but with good preparation and well-organized help after the fact, it is possible to survive and go back to normal life afterwards.
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In the past decade, it has been called everything from the “greatest hoax ever perpetrated on mankind” to the “greatest challenge to face man”. There have been conventions, coalitions, and conferences held in its name. Hundreds of politicians have discussed, debated and even come to agree on possible solutions armed with which we might stand and face its impending challenge. Thousands of scientists have released studies, statements, and reports documenting its harmful and possibly even apocalyptic consequences for all of the world’s biodiversity. Millions of people have individually altered their own lifestyles and together they have walked and run and biked in fierce protest. The issue at hand is climate change, and it has literally and figuratively taken every corner of our world by storm. People are increasingly aware that this environmental threat could be the defining issue of our time. In the face of this global challenge, older generations are coming to the table to work towards a remedy. However, in energy, productivity, and creativity an evergrowing youth movement has eclipsed their efforts. Self-mobilized youth around the world are currently pursuing just and sustainable solutions to global warming with the maturity and sense of urgency necessary in these pressing times. We at Taking IT Global believe it is these youth who have the power to mitigate the forces set in motion by our industrialized societies. With the proper resources and guidance, the bureaucracy that currently hinders international climate policy will be avoided, and an opportunity to discover honest and efficient political solutions will ensue. With feasible intergovernmental ratifications made concerning global warming, domestic efforts will be far more efficient. Inspired and led by youth, our global community will solve the problem that has already inspired so much adversity around the world.
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But it all begins with youth taking advantage of the multitude resources available in order to rally peers and make a difference. Taking IT Global climate change page is a fantastic way to learn all about this paramount issue and simultaneously about the rest of the youth movement and possible roles within it. Learn about what others are doing and get inspired to take action by either starting or joining a local project. Our Climate Change Youth Guide to Action is there to help, every step of the way. In the end, global youth have all of the evidence they need to inspire action. All that is needed now are the diplomatic and policy-building tools that will complement the amazing energy and creativity of these youth, enabling them to help tackle the environmental and ensuing social challenges the world currently faces. This is about survival. And while we are in this together, younger generations possess the clarity, the vision and the imperative to help save this planet. We hope that Taking IT Global is one of many platforms that support those on the journey towards unifying our growing world and repairing the damage we have done, in the interests of both present and future generations of life.
Natural disasters
Weather events and weather disasters
The criteria vary for determining whether a given event constitutes a disaster. WHO/IFRC/UNHCR (in press) distinguishes between emergencies and disasters. Thus an emergency represents a violent disruption of life in a community, and
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requires that the community affected take special measures to reduce loss of life, adverse impacts on human health, and damage to material goods, homes and infrastructure, and to return living conditions to normal. But a disaster occurs if the measures taken by the community fail to reduce losses and to enable a return to normality without substantial external assistance. Although there are pronounced year-to-year fluctuations in the numbers of deaths due to disasters, a trend towards increased numbers of deaths and numbers of people affected has been observed in recent decades. The increase is likely to be due, in part, to improved reporting or, in some cases, to the desire of governments to attract foreign aid. The rise is also due to the increasing vulnerability of populations. High rates of population growth, which in some areas has led to the concentration of populations in disaster risk zones, is a major contributory factor to this vulnerability. Thus, in large shanty towns habitation is often flimsy and located on land subject to frequent flooding. In many areas, the only land available to poor communities may be marginal land that has few natural defences against weather extremes. During the past two decades the human impacts of climate-related disasters have been considerable (IFRC, 1998). Floods are the second most frequent cause of a natural disaster after wind storms. However, the highest numbers of persons killed or affected by natural disaster are due to drought and famine. Very large numbers of people have been killed or affected by famines associated with drought, such as the Sahelian famines in Africa in the early 1970s and mid-1980s.
NEED OF THE STUDY
India is amongst the nation most vulnerable to natural hazards. The unique subcontinent dimensions, geographical position and behavior of monsoon of India make this region among the most natural hazard prone in the world. Rohtak district is highly vulnerable to floods, earthquake due to its topography and geological conditions. In order to meet the challenge posed by these various forms of disasters, a system of enormous scope must be undertaken. There is a requirement of preparedness measures, which are less costly than prevention. If any document is available with the administration which contains the detail information about vulnerable areas short term and long term measures, detailed information about the resources. The loss of human life and property can be saved upto some extent.
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Present study i.e. Rohtak district too, is not an exception in the case. It has already experienced the floods of 1995, as well as fire hydrants time to time. Along with, it comes under the earthquake zone IV that is the second most vulnerable area for earthquakes in the country. Thus, it is clear that the study area too not free from natural disasters and can be involved by any one at any time. Therefore, it required a pre-planned strategy that will be efficient to reduce the damage and can recover the area rapidly. All these answer lies at local level, because only by acting locally, we can secure ourselves. The solution of a problem can be had effectively from utilisation of local resources. And as far disaster management is concerned, the district level emerges out as most viable entity. Thus the requirement of present study I.e. District Disaster management Plan is to make the people aware and prepare them to face any disaster. It also focuses to provide quick relief to the affected sections and areas that will result in less damage to life property.
OBJECTIVES
• • • •
To prevent loss of human life and property To study the disaster cycle, study of disasters and hazard analysis. To identify the highly vulnerable areas. Preparedness prevention and mitigation of natural and manmade disasters.
SCOPE AND LIMITATION
This document will help the district administration, non governmental organizations (NGO’s), local community etc in raising awareness for disaster reduction at the level of decision making, public information and transfer of technology. This document also directs future the developmental activities in the district. The plan contains preparedness measures, prevention is concerned with long term aspect, policies and programmes to prevent or eliminate the occurrence of disasters. The district disaster management plan will guide the operation of rescue and relief programme. This will help to reduce the damage of property and loss of human life.
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DISASTER MANAGEMENT PLAN
National level
At the national level, different Ministries are responsible for the management of situation relating to different types of crisis. The Ministry of Agriculture is the nodal Ministry for the management of situation relating to natural calamities such as drought, flood, earthquake etc. The Ministry of Environment and Forests is the nodal Ministry for management of chemical accidents. The Ministry of Railways is the nodal Ministry for managing rail accidents. The Ministry of Civil Aviation is the nodal Ministry for managing air crash and other civil aviation related crisis situations. The Ministry of Mines is responsible for the management of mining accidents. The Secretary of the concerned Ministry, generally heads the Crisis Management Committee at national levels which has representatives from the concerned Central Agencies dealing with different aspects of disaster response and recovery. In case of a very serious disaster, the Cabinet Secretary heads the Central Crisis Management Committee. The Central Crisis Management Committee establishes a Control Room at the concerned nodal Ministry depending on the nature of disaster.
STATE LEVEL
At the State level, different departments of the State Government act as nodal agencies for the management of different types of crisis / disaster situations. In the case of natural calamities, the State Relief Commissioner, who is generally also the Secretary of the State Revenue Department, is the nodal authority to monitor and direct natural disaster management activities in the state. In case of industrial accidents, the Labour Secretary becomes the nodal authority at the State level for its management. In case of rail accidents, the Home Secretary acts as the nodal authority for its management. Similar to the Crisis Management Group at national level, in case of a disaster of a serious nature, the Chief Secretary heads the State Crisis Management Group. The State Crisis Management Group also has the representatives of the concerned department and agencies responsible for different aspects relating to disaster response and recovery.
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DISTRICT LEVEL
At the district level Collector, who has the general administrative control over all the district level office of different State Government departments, acts as the focal point for all types of disaster response and recovery activities. At the district level, there is no formal constitution of Committee for ensuring a coordinated response but the Collector because of his unique position in the government set-up at the district level is able to ensure functioning of a non-formal team of officials from different State government agencies. The power of sanction of relief is vested with officials of Revenue Department at different level, depending upon the operational needs. The Collector is able to ensure participation of different State Government agencies in the response and recovery activities and provides the necessary financial support and sanctions from the funds available with him for relief and for rural development works. He also manages to get the support, both managerial and material, from the NGOs.
In case of industrial accidents, involving, hazardous chemicals, Manufacture Storage and Import of Hazardous Chemicals (MS&IHC) Rules, 1989; issued by Government of India under the Environment Protection Act, 1986; provides for identification of hazardous chemicals and MAH units, notification of hazardous sites, safety audit of MAH units, and preparation of on-site & off-site plan chemical Emergency (Prevention Preparedness and Response) Rule as ammended 2000 under the Environment Protection Act, 1986 has provisions for constitution of formal Crisis Management Group at national, State, district and local levels. The constitution of these Crisis Management Groups is indicated at (Annexe– 7.1)
It has been the experience on many occasions that the existing organizational structure for disaster management has failed to provide a quick and coordinated response in many disaster situations. The Government of India has constituted a High Powered Committee for suggesting appropriate Disaster Management Plans at National, State and District level. The Committee is headed by Shri J.C. Pant, (retired Secretary, Government of India, Ministry of Agriculture). The Committee is making suggestions regarding model Disaster Management Plans at the National, State and District levels. The Committee is also likely to come up with an organizational structure, both for the national and state level for disaster
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management to take care of all phases of disaster management. The present document only seeks to propose an appropriate organizational structure at district level for the management of different phases of an emergency.
DISTRICT DISASTER MANAGEMENT STRUCTURE
The organizational structure suggested in DDMP will be based on following three concepts:
•
•
•
Plans will work only in the case when present organizational structure is responsible to its non-emergency duties i.e. if a job is done well everyday, it is best done by that organization during emergency. Crisis should be met at the lowest and most immediate level of government. Plans call for local response supplemented if necessary, by the next higher jurisdiction.\ Voluntary response and involvement of the private sector should be sought and emphasized. The emergency management partnership is important to all phases of natural and man-made disasters.
DISTRICT DISASTER MANAGEMENT PLANNING COMMITTEE (DDMPC)
DDMPC should be constituted only in the case where all the stakeholders particularly the local political leadership are members in disaster planning activity. DDMPC should be constituted, which will be apex body to monitor the whole preparedness and mitigation activities regarding disasters in the district. DDMPC will have both official and non-official representation from the DPC (District Planning Committee), and also of local NGO’s engaged in disaster mitigation and relief activities. Apart from the overall supervision of disaster management plan, DDMPC will also ensure the relevant administrative approval of mitigation schemes and flow of funds for disaster management planning, from the District Government and Panchayati Raj institutions etc.
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DDMPC will comprise of: I. II. III. IV. V. VI. VII. VIII. IX. X. Minister in-charge, Rohtak, Chairman District Collector, Member Secretary Mayor, Municipal council Chairman, Zila Parishad Member of Parliament (MP), Rohtak Members of State Legislature (MLA’s) from the District Rohtak Block Presidents District Crisis Group members (Structure & responsibilities have been discussed further). Representatives of Non-Government & Voluntary Organizations engaged in disaster mitigation, planning, relief and recovery activities. Community representatives
RESPONSIBILITIES OF THE DDMPC
I. II. III. Evaluation, approval and updating of District Disaster Management Plan (DDMP) Dissemination of District Disaster Management Plan The committee would meet in July every year to review the overall mitigation and preparedness activities in the district.
The responsibility for dissemination of District Disaster Management Plan will lie with DDMPC. In order to make disaster management process more effective, in the district, it is important to disseminate the District Disaster Management Plan at all levels i.e. the district authority, government departments, non-government / private organizations and general public. Effective implementation of the DDMP would be done through training programmes and awareness activities will be organized for different levels of functionaries. Updating of the plan will be major responsibility of DDMPC in order to keep it a "living document" with the changing situations. The following are the guidelines, which should be considered, while updating the District Disaster Management Plan.
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I.
II.
A proper procedure should be introduced, to update the plan on a regular basis with the use of current information. The procedure for updating the plan is mentioned in Annexure The amendment in the plan should be supported with the date of amendment and such amendments should be communicated to all the concerned departments and organizations.
DISTRICT CRISIS GROUP (DCG)
An effective disaster management strategy must be supported by a quick decision making process which will include the issues related to warning, conduct evacuation and rescue & relief operations in the event of a disaster. This requires a core team of senior decision-makers having administrative control over the key resource organisations. Therefore, it is utmost need to constitute a DCG (District Crisis Group) with District Collector as its leader, who would also be the District Disaster Manager (DDM), because the District Collector exercises general administrative control over all district level officers and performs the role of District Relief Manager (DRM). The organisational structure for disaster management in the district has been proposed here, which recommends the District Collector as the nodal officer for control and co-ordination of emergency activities. District Crisis Group will include: I. II. III. IV. V. VI. VII. VIII. District Collector (Team leader) Superintendent of Police District Commandant , Homeguards Executive Engineer, PWD Divisional Engineer, HSEB Chief Medical Officer (CMO) Municipal Commissioner, Municipal council Chief Executive Officer , Zila Panchayat
District Crisis Group members may be required to reach the affected area for monitoring and co-ordination of the response functions at the site. District Disaster Control Room (DDCR) will facilitate functioning of DCG even when its members
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may be in the affected area. The members of DCG will be provided wireless facility for interaction with DDCR.
During emergency, the District Collector would act as the focal point for control and co-ordination of all activities. His responsibilities have been identified as follow: I. II. Get in touch with the local Army/ Navy/ Airforce units for assistance in rescue, evacuation and relief; He will have the authority to requisition resources, materials and equipment from all the Departments / Organizations of the government and also from the private sector; He will have the power to direct the industry to activate their onsite and offsite disaster management plans; He will set up ‘Site Operations Centre’ (SOC) in the affected area with desk arrangements; He will authorise the establishment of transit and / or relief camps, feeding centres and cattle camps; He will send ‘Preliminary Information Report’ and ‘Action Taken Report’ to the State Relief Commissioner and Divisional Commissioner; He will authorize immediate evacuation, whenever necessary.
III. IV. V. VI. VII.
The Collector can select and appoint any officer of the State Government posted in Rohtak district, if he feels that the services of that officer are required for disaster planning or response operations.
Responsibilities of the DCG
I. II. III. IV. V. On spot decision making; Control and co-ordination of response and recovery activities in the district; Resource mobilization and replenishment; Monitoring of overall response and recovery activities; Preparation of reports for submission to State Government through Relief Commissioner.
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Traditionally, the tehsil office and local police station, both are the main government agencies below the district level, which will initiate trigger mechanism for emergency operations in the event of major accidents / disaster threats. In view of limited availability of resources for disaster management, below the district level, DDMP has not proposed any administrative structure for co-ordinated operation during emergency. In the event of less serious disaster threat / accident, the local tehsil office or police station would continue to initiate trigger mechanism and provide an emergency response with the help of locally available resources. DCG on receipt of information, from any of the two agencies, would take appropriate decision to augment local resources and give appropriate instructions to the concerned response agencies.
DISTRICT DISASTER CONTROL ROOM (DDCR)
A single District Disaster Control Room (DDCR) is proposed with desk arrangements for specific activities during a disaster. DDCR will have senior representatives from the key resource organizations to facilitate a co-ordinated response. The DDCR would be linked to Disaster Operation Centre (DOC) constituted at state level. District Disaster Control Room will have very limited participation of people to avoid chaos and confusion. Therefore, the non-government agencies although having a role in the rescue and relief operations will not be represented in the District Disaster Control Room. However, to ensure the utilization of the manpower and material resources of these agencies, the Plan advocates to constitute a Sub-Group comprising of representatives of only non-government agencies, which will be responsible for distribution of relief materials obtained from external source, and also to support the government's requirement of additional manpower and material. There seems to be no need to deploy large manpower in DDCR in normal times. The emergency situations in normal times are considered as minor emergencies, which can be handled on a regular day-to-day basis by the local police, fire department and the health department. There is practically no need to activate the
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DDCR beyond the routine staff for such minor emergencies. It is proposed that at normal times, the DDCR should have only one or two support staff. During disaster, the district should increase and activate the DDCR beyond the routine staff to co-op with what is described as limited emergencies. During such period, the officer present in the DDCR should be capable of activating the DDCR to its full resource level on receiving the warning or information of a disaster. During this stage, most of the communication links of DDCR should be made fully operational. During disaster, District collector will have to direct the operations at the affected site; to coordinate at the district headquarter and to interact with the State Government to meet the conflicting demands at the time of disaster is the responsibility of the District Collector and his team. The Plan recommends a District Disaster Control Room to help the District Collector and his team to meet conflicting demands. A well-equipped DDCR in terms of manpower and equipment should be established to perform the following functions: I. II. III. IV. V. Collection and compilation of information from the affected area; Documentation information flow; Decision making regarding resource management; Allocation of task to different resource organization; Supply of information to State Government.
DESK ARRANGEMENTS It is practically difficult for the District Collector and his team members to be present round the clock in the DDCR. Thus, it is proposed that the DDCR should have senior representative in the capacity of Desk Officers from the following key resource agencies: I. II. III. IV. Search, Rescue & Evacuation desk; Logistics & Welfare desk; Medical desk; Infrastructure desk;
In case of flood, Infrastructure desk will have a senior representative from Irrigation department but in case of other disasters, a senior representative of the Public Works Department (PWD) will man the desk.
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The DDCR will also have the necessary support staff to assist the senior representatives designated as Desk Officers in the DDCR. The Desk Officers will maintain a constant contact with the District Crisis Group members and the other district heads, to ensure quick decision-making. They will also be responsible to allocate task to concerned staff, resource management and information flow.
ACTIVITIES OF DISTRICT DISASTER CONTROL ROOM (DDCR) (a) Normal time activity District Collector will appoint an Administrative Officer as Officer-in-charge of DDCR. He will be responsible for the effective functioning of the DDCR. His responsibilities during the normal times will include: I. II. III. IV. V. VI. VII. Ensure all warning and communication systems, instruments are in working condition; Information collection on a routine basis from the district departments on the vulnerability of tehsils and villages to disasters; Liaison with DDMPC; Develop status reports of preparedness and mitigation activities in the district; Ensure appropriate implementation of District Disaster Management Plan Maintenance of data bank with regular updating; Evaluation & updating of District Disaster Management Plan is the responsibility of DDMPC.
However, DDCR would keep an account of the amendments and accordingly review its response strategy. The Officer-in-charge of DDCR will be responsible for activating the trigger mechanism in the event of receipt of a warning or occurrence of a disaster.
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ACTIVITIES ON OCCURRENCE OF EMERGENCY ISSUE WARNING / ALERT
On the basis of message received from the forecasting agencies, warning has to be issued for the general public and the departments, which play a vital role during emergencies. Issue of correct and timely warning would be one of the prime responsibilities of DDCR. For effective dissemination of warning DDCR should have a well-planned line of communication. The District Collector would be the authoritative body to issue warning. Formulation of warning message should consider the target group for which it is issued. For the warning, message to be effective it should be clear, consistent and timely, so that appropriate response time is given to the concerned agencies.
The warning or occurrence of a disaster will also be communicated to: I. II. III. IV. V. State Relief Commissioner, DOC; Office of Divisional Commissioner; The officials of central government located within the district; Mayor, President Zila Panchayat, MPs and MLAs from the district or affected area; Local units of Defence Services;
Guidelines for issuing warning are mentioned in Standard Operating Procedure for DDCR placed at Annexure
DESK ARRANGEMENTS
The occurrence of disaster would essentially bring into force the following: I. II. The DDCR will be on alert stage and can be expanded to include desk arrangements with responsibilities for specific tasks; The District Collector will spell out the priorities and policy guidelines, coordinate services of various department and agencies including national and international aid agencies, and central government agencies. The DDCR, in its expanded from, will continue to operate as long as the need for
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III.
emergency relief operations continue till the long-term plans for rehabilitation are finalized; For managing long-term rehabilitation programs, the responsibilities will be that of the respective line department. As already mentioned, the department sub-committee would be responsible for long-term recovery work. This will enable the DDCR to attend to other disaster situation, if required.
The desk arrangements provide for division of tasks, information gathering and record keeping and accountability of the desk officer to the District Collector. Each desk has two Desk Officers assigned, who would be on duty on rotation. The capacity of various desks to coordinate amongst themselves and with the units to be coordinated will ultimately decide the quality of response. All communication received and sent will be recorded in the "In and Out Messages and Register". Reports and information will be collected and processed according to the formats. The responsibilities and functions of each desk have been mentioned in Appendix. c. Post-emergency activities After an emergency the main responsibility of a DDCR would be: I. Evaluation of relief and rehabilitation activities in order to assess the nature of state intervention and support, suitability of the organizational structure, institutional arrangements, adequacy of Operating Procedures, monitoring mechanisms, information tools, equipment and communication system. Post-emergency impact studies for long term preventive and mitigation efforts to be taken.
II.
FACILITIES AVAILABLE WITH DDCR
I. The facilities and amenities available with DDCR would include welldesigned control room and workstations, wireless communication, hotlines, and intercoms. The DDCR, as a data bank, will maintain various district action plans and maps. Provision of a vehicle with wireless communication should be made for the DDCR during normal times.
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In addition to above, a DDCR should have space for various desk arrangements during disaster situations. DDCR should be equipped with: II. III. On-site Disaster Management Plans for MAH units; Map of the district indicating following information:
Vulnerable areas, Identified shelters, Communication link system; I. II. III. IV. Inventory of manpower resources, particularly address, telephone numbers of key contact persons; Inventory of material resources; List of experts; Important phone numbers, which are frequently required, will be displayed at appropriate places so that they can be referred easily, while other phone numbers, names and addresses etc., will be displayed on the computer to facilitate easy retrieval and cross-referencing.
COMMUNICATION ROOM (MAIN MESSAGE ROOM)
The police wireless system should continue to be in contact with the DDCR. In addition, the following facilities would be available in the communication room: I. II. III. IV. V. VI. VII. Telephones; Fax; Intercom units for contact within the Collectorate; Civil Wireless Network upto Tahsildar level; One PC with modem and printer; Mechanical typewriter; Photocopying machine.
In every district, the police will have a well-established wireless communication system. Therefore, it is proposed that under any emergency the communication resources available with the police should be depended upon. During disaster, DDCR would be connected to:
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I. II.
Divisional Commissioner; Site Operations Centre.
FACILITIES AT VARIOUS DESKS
The Desk Officer - Communication Room will be responsible for ensuring maintenance of DDCR facilities. All the desks would have: I. II. Intercom units for contact within the Collectorate for all Desk Officers in DDCR; Office space for secretarial facility should be clearly demarcated.
TRANSPORT FACILITY
A jeep with wireless communication would be assigned to DDCR during normal times. Additional vehicles will be requisitioned as per the requirements during the emergency.
DDCR STAFFING
Three kinds of staff is proposed for the DDCR: Regular staff, Staff-on-call, and Staff on disaster duty. I. The regular staff should be posted permanently in the DDCR, who would be responsible for manning the Communication Room round the clock;
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II.
III.
Staff-on-call would be available for immediate duty in case of an emergency. Two officers of the rank of Deputy Collectors can make up the Staff-on-call during a disaster, these officers would always be available "on call". The staff on disaster duty would be required to shoulder additional responsibility in the case of a disaster. This additional staff would be of the nature of a reserve and may be drawn from the various departments. During normal time, this staff will not be called on to perform any duty in the DDCR. This staff would be responsible for managing the desk arrangements. Each concerned department should nominate one officer for DDCR. The departmental officers nominated as "Desk Officers" from the concerned line departments and other agencies will be available in the DDCR during the disaster period. All the important revenue officials in the district should be trained in the working of the DDCR. The nodal officers of other line departments would also be familiar with the functions of DDCR. The flow chart illustrating DDCR staffing for control & coordination is shown in Figure 3. The Standard Operating Procedure for the functioning of DDCR is placed at Annexure I
SITE OPERATION CENTER (SOC)
A Site Operation Centre (SOC) is also proposed as a complimentary unit to DDCR, which will operate close to the disaster site and will be linked directly with the district level control room (DDCR). Tehsildar will be the nodal officer from district administration at this level and would be responsible of coordinating at lowest level. The District Collector will also appoint an administrative officer to monitor and co-ordinate the activities of SOC as soon as possible. All information would be conveyed to the Collector from the Tehsildar through the administrative officer appointed at SOC. The tehsil unit of the respective vital departments would be responsible to execute activities at disaster site, however the tasks would be controlled and coordinated from DDCR through nodal desk officers.
In the event of a serious disaster, the Collector will have sole right to appoint senior officers of any State Government Department, posted in Rohtak as ‘Field Relief Managers’ for monitoring and co-ordinating the relief operations in the affected area.
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The information flow between Disaster Operation Center (DOC), District Disaster Control Room (DDCR) and Site Operation center (SOC) is proposed in the form of flow chart.
REMARKS
There will be assigned various activities among different departments of the State government. The Departmental Manuals of these departments lay down the responsibilities of different officers, including responsibilities for preventing disasters and for initiating appropriate response activities in the event of a disaster. However, this plan will not restrict to the responsibilities prescribed in the respective departmental manuals. It makes an effort to provide an institutional mechanism for a quick and co-ordinated response. The officers of different resource organizations are expected to initiate action on their own in the event of a disaster or a threat of a disaster. But, they are certainly expected to keep the Collector and DDCR informed of the action being taken by them and act promptly as per the directions from the higher authority.
FLOOD DISASTER MANAGEMENT PLAN DISTRICT ROHTAK
GENERAL: Rohtak district is situated on the west side of Delhi and surrounded by boundaries of district Jhajjar, Bhiwani, Hisar, Jind, Panipat and Sonepat. As per topography of Haryana State flood water in flow is mainly from North to South particularluy in this district. The rain water finds natural flow in to Rohtak district from the adjoining districts i.e. Panipat, Sonepat and Jind. The location of Rohtak Town and levels does not allow the gravity flow of the rain water into the nearby drains, but dewatering is being done through pumping and for that considering particular rainfall, the capacity of the pumps has been designed. In case there is heavy rainfall, then there is a flooding in most of the town area and that is why it has
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necessitated the Flood Disaster Management plan for Rohtak Town as well as surrounding areas, because district has face critical floods during 1960, 1962, 1967, 1977, 1983, 1987 and 1995.
PAST HISTORY: As mentioned above, the district faced floods many time due to its topography and it took months to clear the floodwaters. The city is surrounded by Drain no.8 and JLN Feeder, which is one of the main canal of the State. Introspection of flood waters reveals that flood water has entered in Rohtak Town either from Drain no.8 or by crossing/ overtoppling the then low lying bund on the northern side connecting Gohana-Rohtak Railway line to Drain no.8 during 1995, due to choking of Diversion Drain no.8, the inlets on the right side started functioning due to rise in water level in Diversion Drain no.8 and then as per topography water started flowing was taken by Drain bo.8, but due to rise in water level in Drain no.8 there was a back flow and ultimately the sheet water touched the existing northern bund. Due to heavy rains in the first week of September, 1995. the flood waters ultimately overtopped the bund and water entered into the city area. Due to this natural inundation, there was approximately 10' water in depth in the heart of the city and town itself had to be vacated. Similar situation occurred due to breach in Drain no.8 during 1962. To clear the floodwaters, it took complete one month after putting all the resources available at the command of Rohtak district. Similarly, there was heavy flooding in the rural area particularly in Meham Sub Division, where it took approximately one year to clear the floodwaters. Like this, there was heavy damages caused by the floods in Rural as well as Urban areas. In nutshell, Rohtak town/Rohtak district itself is one the critical district so far as floods are concerned. To counteract these floods, various preventive measures have been taken which are discussed below
REVENTIVE MEASURES: The various preventive measures have been taken by various departments including the main two i.e. irrigation and Public Health Departments, responsible for tackling the floods. 1. DESIGN CRITERIA FOR FLOOD WORKS The drains have been designed with the formula of 7 cusecs per sq. mile which can be attributed to rainfall of 22" to 25" and the flood waters can be cleared within six
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days except the pockets/ low lying area of which water can not be dewatered through gravity flow. So it is considered that except these pockets, there will be no damage to the crops in the area. It is pertinent to mention here that due to continuous flow irrigation through canals and tube-wells, the water table has come up and as a result there of the crop pattern in the area has also switched to rice mainly from wheat, Sugarcane, Jawar and Bajra. This has also become an additional factor for rise in water table. So the area is prone to floods. The main dewatering process for villages and fields is being taken by the irrigation department, whereas the dewatering process within municipal limits is being undertaken by the Public Health Department. The department has excavated number of drains in the area considering the disaster caused by floods of 1995.
2. INFRASTRUCTURE OF DRAINS To make the district flood free, the rehabilitation of the existing drains has been under WRCP while most of the drains have been constructed under NABARAD project. During 1995, there was a sheet flow between drain no.8 and JLN Feeder, which ultimately entered in Rohtak town particularly. To counteract the same, Rohtak drain has been constructed which outfalls into Kultana-chhudani-Bhupania drain. The latter has also been rehabilitated which outfalls into Najafgarh drain and ultimately the water is discharged in River Yamuna. The list of the existing drain in Rohtak district is attached. 3. PROTECTION OF BUNDS The protection bunds are maintained by the Additional Deputy Commissioner through concerned B.D. & P.O. every year. The detail of such bunds block-wise is given in Annexure-II. 4. DEWATERING ARRANGEMENTS AND AVAILABILITY OF MATERIAL AND MAN POWER (A) Irrigation Department The availability of pumping machinery and man power in the irrigation department is as under :I) Permanent Pump House
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During the flood season, the primary responsibility of the irrigation department is to carry out dewatering of the flood waters affecting village abadies and fields. For this purpose, 10 nos. permanent pump houses having 273 cusecs capacity stand installed in order to provide relief to the village abadies, live stock and fields. The list of such pump houses is given in annexure - III II) Mobile Pumps Besides, some area which is not covered by these pump houses, mobile diesel pumping sets having 270 cs. capacity and electric pumping sets having 630 cs. capacity are also available in water services Mechanical Division, Rohtak for installation at various sites and ring bunds to protect abadies and fields from fury of floods as per site requirement. The list of the availability of mobile pumps is also attached herewith as Annexure-IV III) Temporary Electric sites to be installed up to 30/6 In addition to above, some temporary electric sites as per list attached as Annexure-V stand already identified as vulnerable sites where electric pumping sets are installed before 30/6 every year which will start function as and when necessity arises. IV) Deferred Electric Sites Apart from this, there are some more temporary sites, the installation of which can be deferred due to site being approachable but electric connections are to be applied. These sites are to be installed during floods, if required. The list of such deferred sites is also enclosed herewith as Annexure-V In addition to this, some more temporary sites are also installed in the fields according to the intensity of rains and requirement in the fields. So keeping in view the past experience, about 115 nos. electric and 130 nos. diesel sites will be installed in case of floods in the area. The sites to be installed are also depicted on the Index Plan attached herewith.
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V. Availability of Manpower The details of man-power available in W.S. Mechanical Division, Rohtak is as under :1. Spl. Foreman - 1 no. 2. Asstt. Spl. F/man. - 1 no. 3. Foreman. - 7 nos. 4. Asstt. Foreman. - 6 nos. 5. Chargeman. - 5 nos. 6. Fitter - 13 nos. 7. Drageline Operator - 5 nos. 8. Dozer Operator - 1 no. 9. Tractor Operator - 3 nos. 10. Welder - 1 no. 11. Electrician - 1 no. 12. Ledger clerk - 1 no. 13. Tractor Trolla Opt. - 1 no. 14. Supervisor - 6 nos. 15. Asstt. Foreman. - 6 nos. 16. Driver. - 10 nos. 17. Pump Operator. - 46 nos. 18. Beldar. - 3 nos. 19. Chowkidars. - 55 nos.
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20. Store keeper. - 2 nos. 21. Greaser. - 1 nos. 22. Cleaner - 8 nos. 23. T-mates. - 128 nos. _______ Total 315 nos. (B) By Public Health Department For dewatering operation within Municipal limit is the responsibility of public Health department and for the said purpose, the following pumping sets have been installed: Main disposal - 20 Cs. Storm disposal - 26 Cs. Harihjan Basti - 14 Cs. HUDA Complex - 60 Cs. Guru Nanakpuar - 10 Cs. Nehru Colony - 12 Cs. Model Town - 6 Cs. Thus a total of 148 cs. capacity has been installed by public Health department for Rohtak Town. With urbanization of the town, the pondage area has also been depleted and the entire quantity of storm water has to be pumped out. The maximum accumulation of storm water takes place in Chhotu Ram Park area. It has a catchment area of 1200 acres and only 60 cusecs of pumping has been installed. Thus is case of 4" of rainfall in a day 300 acre feet of water would be collected and it would take 2 and ½ day to clear the water.
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Pumping Machinery The following stand by pumps are also available for dewatering of flood water: Electric Motors Pumping Sets 1. 50 HP 9 cs. 1no. 2. 35 HP 3.5 cs. 1no. 3. 35 HP 2 cs. 3nos. 4. 10 HP 1 cs. 3no. Diesel Engine Driven Pumping sets. 1. 100 HP 9 cs. 1no. 2. 40 HP 5 cs. 1no. 3. 20 HP 2 cs. 2no. 4. 10 HP 1 cs. 3no. During floods the following locations are likely to be affected: - Dadu Wala Pond - Widow Asharam - Medical College - New Friends Colony. - Garhi Mohalla. - Inner Pocket of Garhi mohalla. - Janta Colony (kath Mandi area) - Dairies behind Durga Mandir.
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- Dev Colony - Tilak Nagar/ Kamal Colony. - Bharat Colony on Bye pass. - Chankaya Puri on Bye pass. - Nehru Nagar (Bye pass). - Kailash Colony. - Prem Nagar (Jail Road) - Shakti Nagar (Chawla House) - HSEB Sub Station office on Delhi-Hisar Sirsa Road. - Gau karan Talab - Guru Nanakpura. - T.B. Hospital.
ARRANGEMENT OF MATERIAL AND MANPOWER
(I) Irrigation Department: In case of floods, the material like Horizontal pumps, vertical pumps, HSD oil, Moil and other accessories i.e. Heliflex pipe, fittings, E.C. bags and terpaulines etc. will be required. The mobile will be arranged from the other offices of the department whereas vertical pumping sets will be arranged from HSMTC Karnal and lift pump houses situated at Dadri, Bhiwani, Rewari and Narnaul area. The name of the offices and various agencies along with their contact numbers are mentioned below:
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S. Description of Name of Office/ Telephone Nos. No. Material Agency
1. V.T. pumps/ -Xen. workshpp Dn. HSMTC Karnal. 282523 Mobile Pumps - Xen. W.S. Mech Dn. Rewari. 25025 and Manpower - Xen. W.S. Mech. Dn. Narnaul 50312 - Xen W.S. Mech Dn. Charkhi Dadri 20058 2. E.C. bags. - S.D.M. Rohtak 41068 3. Excavators. - Marshal Construction Co. Rohtak 75421 4. Pumps, - National Rubber Works Delhi. 3233114 Accessories 2814117 machine - Nagbro, Delhi. 3958636 parts. - International Trading, Delhi. 2960852 - Escorts JCB Ltd. Ballabgarh. 232308 - Durga Emergy, Co. Karnal 257115
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- Guru Nanak Trading Corp. 222351 Jalandhar city. 243692 - Suchitra Sales Pvt. Ltd. 732873 Mani Majra Chandigarh. 734092 - Leo Earthmovers Pvt. Ltd. 6424981 Delhi. - M.R.F. Ltd. Chennai. 8292774 - N.R. Gupta & Co. Rohtak 45176 - Kesri Oil Emporium, Delhi 3268342 - Sanjay Diesel, Delhi. 2967874 - Advance Engineering works. 5722150 New Delhi. - Prestige Light Ltd., Rishikesh 432592 (Uttranchal) 430813 - Hindustan Associate Pvt. Ltd. 3321830 New Delhi. 3320077
The H.S.D. oil and M. oil will be arranged from Indian Oil Corporation. Regarding arrangement of material such PVC. heliflex pipe, pipe fittings, tarpaulines and other allied material will be done from the open market at Delhi through the purchase committee at District level. The E.C. bags will be arranged by the District Administration.
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Manpower: The skilled manpower will be arranged from HSMTC and other lift divisions situated at Narnaul and Rewari.
ii) By Public Health Department In order to ensure supply of water during floods about 30 no. tractor trolley tankers will be required. Besides, 10 pump of 2 cusecs and 10 pump of 1 cusec capacity are also required for dewatering process during floods.
MEASURES TO BE TAKEN DURING FLOODS BY EACH DEPT.
For optimum efficiency, better communication system is required in order to have co-ordination of officers and officials at different level and for this purpose, the flood control rooms will be set up at various offices, the detail of which is given as under :1. -Deputy commissioner's office - 42222. 2. - Xen. water services Dn. Rtk - 44658. 3. -132-kva sub station, Khokhra Kot Rohtak. - 43479 4. Operation Circle, UHEVN Rtk. - 44164 5. DRO office in Mini Secretriate - 41401. 6. DPRO - 42667 7. Tehsil Rohtak. - 41677 8. Tehsil Meham - 33044
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9. Sub Tehsil Sampla. - 63258 10. Sub Tehsil Kalanaur - 22444 Wireless system if Police Deptt. will also be utilized. ii) (By Irrigation Department) During floods, watch and ward of the existing drains will be done to avoid any type of breach and pumping sets will also be installed at various sites according to the intensity of rains in order to provide relief to the village abadies/fields and live stock. iii) (By Public Health Deptt.) The superintending Engineer, Public Health Deptt. will make arrangement for carrying out chlorination of all rural water supply schemes in the days of floods. Arrangement for sufficient number ofhand pumps will bemade by the Public Health Deptt. which will be installed in flood affected villages as per existing situation during floods. Similarly, arrangement for digging of trench type latrines in villages will be made by Public Health Deptt. which could be used by marooned people. The water supply to Rohtak Town is supplied from two no. water works i.e. Old Water works, Sonepat Road and 2nd Water Works at Jhajjar road. These water works have been protected from flooding.
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IV) U.H.B.V.N.Deptt. About 115 Nos. temporary flood connection will be required for abadi and fields dewatering for different load as per the intensity of the floods and the UHBVN divisions will be releasing the electric connections. The detail of such divisions is as under :
Sr. No. 1. 2. 3. 4.
Name of Division Operation Division , UHBVN, Rohtak Operation Division , UHBVN, Gohana Sub Urban Division , UHBVN Rohtak Operation Division , UHBVN B/Garh.
Tel No. 41915 52473 44465 310676
The flood connections applied by Irrigation deptt. and Public Health deptt. will be released well in time and power supply will be made available for flood connections as per requirement of the concerned departments.
V) Health Department :The civil surgeon, Rohtak will be responsible for ensuring Health Coverage, to the affected population. For this purpose, two major efforts will be required by the Civil Surgeon. Firstly to prevent the possibility of out break of Malaria, Cholera etc. Intensive anti malaria spray for which the District Medical Malaria Officer, Rohtak will be responsible Secondly , Medical relief will be provided in the flood affected villages both as preventive as well as curative measures. For this purpose, Civil Surgeon , Rohtak will make arrangement for B.M.Spray, Anti Malaria vaccine, Anti snakes vaccine, Halgen tablets and other essential medicines at the
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Civil Hospital , Rohtak, Meham, Kalanour, Samla, Chiri and Kiloi as well as District and Primary Health Centres. The following are the infrastructures available in the district;
Sr. No. 1. 2. 3. 4. 5. 6.
Infrastructure General Hospital, Rohtak C.H.C, Meham C.H.C,Kalanour C.H.C.Sampla C.H.C.Chiri P.H.C.Kiloi
Bed Strength 85 30 30 8 8 8
There are CHC's/PHC's situated at Block Level. There are sixteen P.H.C.'s situated in various villages i.e. Mokhra, Madina, Behlda, Girawar, Sanghi, Paksma, Bhalout, Ghilor Kalan, Hassangarh, Kharawar, Samargopalpur, Lakhan-Majra, Baland, Kahnour, Baniyani and Pilana. In some of these P.H.C'S beds are available. There are 113 sub centers situated in the villages of Rohtak district.
1. Man Power :At sub Centre level, one male and one female M.P.H.W. are working in the district. At P.H.C. level, one/two medical officer, Pharmacist, M.P.H.S(Male) and (Female), Supervisors are working.
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At .C.H.C level, one Senior Medical Officer, four medical officer, one Dental Surgeon, Ministrial staff and other staff as at P.H.C. level are working. At present, the following strength is available in Health Department. Sr. No.. 1. 2. 3. 4. 5. 6. 7. 8. Health Department S.M.O/P.O. M.O. Pharmacist Staff Nurse/N.S. M.P.H.S.(Male & Female) M.P.H.W. (Male & Female ) L.T. Class IV Strength 14 62 41 31 56 297 28 151
2. Logestic :One ambulance is available at C.H.C.Meham, At District H.Q. there is no ambulance available. 3 Ambulances are available with the District Red Cross Society. 3. Medicines :Medicines will be purchased for flood purpose from State H.Q. during floods general side medicines are also used. The drugs are procured from distributors of various firm located at Rohtak, Karnal , Ambala, Chandigarh and Delhi. 4. Preparation for floods:The following number of flood teams are constituted every year for medical relief work in flood affected area :
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Sr. No. 1. 2. 3. 4. 5. 6.
Name of Block Rohtak Town Kiloi Meham Kalanour Chiri Sampla
No. of Para-Medical Team 17 33 30 36 24 24
No. of Medical Team 6 5 5 3 3
VI) Animal Husbandry Department :The Deputy Director Animal Husbandry, Rohtak will make elaborate arrangement for veterinary coverage of the entire animal population of the district. Sufficient quantities of preventive medicines like M.S.V., deworming tablets and FMBV etc. will be stoked by the Deputy Director , Animal Husbandry DDAH. Has intimated that almost the entire cattle population will be covered as a preventive measure. In case of need veterinary teams constituted by the DDAH will be pressed into service for providing veterinary coverage to the animal population in the district( List attached as Annexure –VII) VII) District Food and Supplies Controller :The District Food and Supplies Controller, Rohtak will make elaborate arrangements for supply of essential commodities such as wheat-atta, rice, sugar, cooking oil, kerosene oil, petrol, diesel and tea leaves etc. in all the vulnerable villages. It will be the responsibility of District Food and Supplies Controller to ensure sufficient supply of these commodities in all the affected villages of the district through the existing network of fair price shops. VIII) District Education Officer, Rohtak
istrict Education Officer, Rohtak will make available the school building which can be used as shelters for the flood affected
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population. The of such school building is enclosed herewith as Annexure-VIII ix) PWD B & R Department :In case of floods, the following machinery and man-power available will be used : 1. Trucks -6 Nos. 2. Tractor -1 No. 3. Detail of building which can be used as shelter - I.C. College, Rothak -I.T.I. Rohtak and various other building as per list attached as per Annexure –IX 4. Man Power (Skilled) Masons -2 Nos. Carpanters -2 Nos. Painters -3 Nos. W/Washer -5 Nos. 5. Unskilled man –power Beldars - 126 Nos. 6. Control Room - Office of Xen. Provincial Dn. No. I PWD B & R Branch Rohtak
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1. District Administration :The following flood relief equipments are available with the S.D.M. (Rohtak):Sr. No. Name of Flood Equipment Distt. Head Quarter Total 1. Aluminium Boats 10 2. Life Jackets 23 3. O.B.M. 3 4. Trailor 3 5. Chappu 17 6. Kunde 21 2. Flood Warning System.:The following are the places where wireless stations will set up by the Superintendent of Police , Rohtak :Sr. No. Name of P.S. Station Location 1. P.S. Sadar, Rohtak Sanghi Drain No. 8 2. Sampla Dator Bandh Drain No. 6 3. City Rohtak Hissar Bye Pass Drain No. 8 4. City Rohtak Pathani Public Pathani Public School School 5. Sadar Rohtak Sunderpur vill. Bridge Drain No. 8 6. Civil Line Rohtak Ram Gopal Col. Ram Gopal Colony
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Rohtak (Bohar Drain) 7. Kalanour Maraudi Bridge Drain No. 8 8. Kalanour Ballam Bridge Drain No. 8 9. Kalanour Kahnour Bridge Drain No. 8 10. Kalanour Masoodpur pool Drain No. 8 11. Kalanour Basana Village Village Basana Bus stand 12. Kalanour Dadri feeder Dadri Feeder Village Sample 13. Kalanour Dadri Feeder Pool Dadri Feeder 14. Meham Madina Madina Canal Rest House 15. Sadar, Rohtak Near Village Rohtak- Gohana Makroli Railway line,near Village Makroli 5. Flood Control Room :In addition to above, the District flood Control Room will be set up in the office of the Deputy Commissioner, Rohtak and each Tehsil Head Quarter w.e.f. 1.7.2001. The district revenue officer will be officer in charge of the district flood control room.
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SUB-PLANS
A. REVENUE DEPARTMENT 1. INTRODUCTION
The Revenue Department is the nodal agency for providing relief to the people affected by natural calamities. The Revenue Book Circular 6-4 contains instructions for providing the ex-gratia payment to the people affected by natural calamities. But the Field Officers of the Revenue Department, like the District Collector and Sub Divisional Officers, also perform the general administration functions of coordinating with other Government departments. In case of a disaster, the affected people need not only ex-gratia payments, but also the medical relief, search, rescue of the trapped people, and preventive action to check outbreak of epidemic, security of the people, etc. is also required. The District Collector, being the District Relief Manager, is responsible for not only providing the ex-gratia payment on behalf of the Revenue Department but is also responsible for ensuring the general preparedness of all the Government agencies and a coordinated response of all the agencies in case of disaster. The operating procedure for the Revenue Department, therefore, seeks to take care of all these responsibilities. The District Collector will not only be himself be aware of the essential elements of District Disaster Management Plan but will also make all the Revenue Officers of the District aware about of the essential elements of the Plan. For this purpose, he will organize a refresher training of all Revenue Officers in the month of May every year.
1.2 PURPOSE OF SUB-PLAN:
The Sub-Plan is meant to ensure: Quick and effective performance of function
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Easy reference for coordination of response actions.
2. PREPAREDNESS ACTION:
2.1 The District Collector will ensure that he receives the preparedness reports from all the concerned Government departments in June every year and will convene a meeting of the district Crisis Group in the first week of July every year to review the preparedness for floods and earthquakes. 2.2 The District Collector will prepare and maintain a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district. He will ensure that the concerned departments validate and update the resource inventory in June every year and will send a preparedness report to the Relief Commissioner in July every year. 2.3 He will appoint the Desk Officers for Disrict Emergency Control Room in consultation with the District Crisis Group members in July every year so that in case of an emergency, these Desk Officers can immediately assume their charge and the DDCR becomes fully operational.
3. OPERATIONAL TASKS
3.1 The Revenue Department is responsible for the following functions: (a) Operation of the District Control Room; (b) Distribution of ex-gratia payment to affected people; (c) Running of Relief Centres; (d) Financial management of different components of response operations; (e) Procurement of equipment and material needed by different response agencies from Government departments, the local community and the local market; (f) Receipt and utilization of donated material for the relief of the affected people; (g) Agencies for immediate mobilization;
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3.2 OPERATIONAL CONTROL:
The District Collector will be the overall incharge of the activities for the management of disaster.
4. RESOURCES AVAILABLE:
The name, address and telephone numbers of the revenue officers will be maintained in the DDCR and the concerned Tehsil Office and Collectorate for mobilization of the same.
5. ACTIVATION GUIDELINE AND TASK ALLOCATION: On the occurrence of an earthquake, the Collector will immediately convene a meeting of the District Crisis Group members at the DDCR and will make a preliminary assessment of the situation, issue instructions of different response Assess the availability of response with the agencies and take decision regarding supplementing the resources from other departments. The Collector and the concerned Sub Divisional Officer will reach the affected area as soon as possible for coordinating relief operations and will maintain contact with the DDCR through wireless or other communication medium and coordinate response of different agencies.
6. DIRECTION AND COORDINATION:
In the absence of District Collector from the district headquarter, OICDDCR will be responsible for coordination between different response agencies.
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7. OPERATION COMPLETE
The District Collector, after completion of the entire task assigned to all the departments relating to immediate response, will take a briefing session with all officers of the rank of Executive Engineers above. He will send a brief report to the Divisional Commissioner which will include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas and other measures taken.
Checklist no .1 (to be filled by District Collector in the month of May) Sr. No. 1 2 3 Action Remarks yes/ no A meeting of the district Crisis Group held in first week of July to review the preparedness for floods and earthquakes. Received the preparedness reports from all the concerned Government departments this year. The concerned departments validated and updated the resource inventory in June this year and sent a preparedness report to the Relief Commissioner Prepared and maintained a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district Appointed the Desk Officers for DDCR in consultation with the District Crisis Group members in July
4
5
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Checklist no .2 (to be filled by District Collector after activation of DDCR) Sr. No. 1 Action Remarks yes/ no All the officers of the department of the rank of Nayab Tahsildar and above reported with the DDCR through the Deputy Collector and took instructions? Information regarding the road communication available, construction of the diversion and other structures for communication of the affected area taken? Whether survey teams for identification of unsafe buildings both private and Government who need to be demolished in the interest of the public safety constituted and report sent to DDCR?
2
3
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B.SUB-PLAN FOR POLICE
1.1 Introduction
Police is the leading agency, which works under the operational control of the District Superintendent of Police. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Police department will include: I. II. III. IV. V. Evacuation of people from low lying areas on receipt of flood warning Supplement resources of Homeguards for search, rescue and evacuation operations. Security of the property of affected people and law and order maintenance in affected area. ?Traffic management leading to affected area. To ensure Essential Commodity Act.
1.2 Within the administrative structure prevalent in the district, Police organization utilizes the services of its SAF, Homeguards to supplement the manpower resources of the Police Department in the maintenance of law & order.
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1.3 Purpose of Sub-Plan: The Sub-Plan is meant to ensure: I. II. Quick and effective performance of function Easy reference for coordination of response actions
2.1 Preparedness Action: Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Superintendent of Police will ensure the execution of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 3. I. II. III. IV. V. Orientation training will be organized every year for the purpose in the month of April; The department will include inputs relating to the hazards identified in Chapter No 4 of the Plan in the regular training module of the volunteers in the district; The department will organize one refresher training for its volunteers at least once in every financial year; The department will organize a simulation exercise in May every year for both its regular officers and the volunteers;
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Operational task and control:
3.1 Tasks The department of Police will be responsible for performing the following functions: I. II. III. IV. V. VI. Search, rescue and Evacuation of persons on receipt of warning for flood or occurrence of a disaster; First aid to the injured people in the absence of the medical relief team. Security of the property, and law and order maintenance in affected area. Traffic management leading to affected area. To ensure enforcement of Essential Commodity Act. Investigation of offences.
3.2 Operations Control The search and rescue teams of the Polices will function under the operational control of the District Superintendent of Police. District Superintendent of Police will deploy his teams for the evacuation operations and other functions.
4.1 Resources Available: 4.2 Supplementary Resources: The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. Homeguards also act as supplementary resource.
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5.1 Activation Guidelines: The District Magistrate through the District Emergency Control Room will issue the instructions to the Superintendent of Police, Rohtak.
5.2 Operation coordination I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Police in their respective areas. A radio announcement for the same can also be done for effective communication. The District Superintendent of Police Rohtak will also workout a deployment plan for the Polices keeping in view the disaster situation and will make arrangements for the transport of the Police to their duty point. The Police called for duty will immediately report to the Station House Officer (SHO), Reserve line of their respective police station. SHO will make arrangements for transport of the Polices.
II.
III. IV.
6. Direction and coordination: Receipt of warning On receiving the alert message for readiness from the DDCR, Superintendent of Police, Rohtak will immediately put on alert the Police on duty and the key officials of his agency. Security of property, wireless communication availability, immediate assessments of the situation are to be done immediately. For ensuring quick mobilization and deployment of the resources of the Police department a checklist for the Superintendent of Police, Rohtak is indicated in checklist 4, which he will fill up and send to the District Magistrate through the DDCR. 7. Operational Checklist: Once the combat operations have started the District Superintendent of police would be required to assess the activation and operational procedure followed by
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the department. Assessment should be done based on criteria mentioned in Checklist 4.
8.1 Task allocation The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Police team for various operations in the affected areas and in the absence of an Executive Magistrate on the spot.
9.Operation completion The Police team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris. On completion of all the tasks relating to search, rescue and evacuation assigned to the Police by the District Magistrate, the Superintendent of Police, Rohtak will take a briefing session with Station House Officers and submit a briefing report to the District Magistrate. It can be in the same format as checklist 5.
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Checklist 3 (To be filled by District Superintendent of police in the month of may) Sr. Action No. 1. All the regular officers of the organization are made aware of the responsibilities of Polices department in disaster management Orientation training was organized this year for the purpose in the month of April. The department has provided the regular training to volunteers in combat operations with respect to earthquake and flood The department has organized refresher training for its volunteers at least once in last financial year The department has conducted a simulation exercise in May this year for both its regular officers and the volunteers Remarks Yes/ no
2. 3.
4. 5
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Checklist 4 (To be filled by District Superintendent of police after activation of DDCR) Sr. Action No. 1. 2. All police officers, including SAF officers, stationed in the district reported to the collector Radio communication established with State Emergency Operation Centre, Divisional commissioner, District emergency control room, all the Police Station are put on full alert. Guards provided as needed for supply depots such as cooperative food stores and distribution centres, security of relief centres, medical relief centres, affected area, relief supplies. Strict enforcement of Essential Commodities Act ensured to check black marketing Anti social elements identified and necessary precautionary measures taken for confidence building Overall traffic management and patrolling on highway and other access road to disaster site Officers made available to inquire into and record deaths, there may not be time or adequate manpower available to carry out standard postmortem procedures, hence made arrangement for postmortem in sample cases A public information centre activated to respond to personal enquiries about the safety of relatives in the affected areas Investigation of offences started Remarks yes/ no
3.
4. 5 6 7
8 9
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SUB-PLAN FOR HOME GUARDS
1.1 Introduction Homeguards is the leading combat agency, which works under the operational control of the police and overall administrative control of the District Collector. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Homeguards department will include: I. II. III. Search & rescue of people in collapsed buildings after an earthquake. Evacuation of people from low lying areas on receipt of flood warning Rescue of people from floodwaters
1.2 Within the administrative structure prevalent in the district, homeguard organization utilizes the services of its local volunteers to supplement the manpower resources of the Police Department in the maintenance of law & order, search, rescue and evacuation operations in case of disaster. The organization has regular trainers who train the volunteers in combat operations viz. search, rescue, fire fighting and evacuation operations.
1.3 Purpose of Sub-Plan: The sub-plan is meant to ensure: I. II. Quick and effective performance of function Easy reference for coordination of response actions
2.2 Preparedness Action: Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Commandant, Homeguard will ensure the execution
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of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 5. a) Orientation training will be organized every year for the purpose in the month of April; b) The department will include inputs relating to the hazards identified in Chapter No.4 of the Plan in the regular training module of the volunteers in the district; c) The department will organize one refresher training for its volunteers at least once in every financial year; d) The department will organize a simulation exercise in May every year for both its regular officers and the volunteers; e) The department will verify stock of equipment and material available with the agency for performing its function as per the District Emergency Management Plan in May every year. The department will also evaluated and update the resource data base for meeting the requirement of manpower, equipment and material for performing the functions assigned to the agency in District Emergency Management Plan in May every year.
Operational task and control: 3.1 Tasks The department of Homeguard will be responsible for performing the following functions: a) Evacuation of persons on receipt of warning for flood or occurrence of a disaster; b) Search and rescue of the injured, trapped and marooned people; c) First aid to the injured people in the absence of the medical relief team. d) Once the search, rescue and evacuation operations are over, the District Magistrate can also utilize the manpower resource of homeguards department for assisting in the distribution of relief material.
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3.2 Operations Control The search and rescue teams of the Homeguards will function under the operational control of the Platoon Commandant. The District Commandant will deploy these teams for the search, rescue and evacuation operations.
4.1 Resources Available: The organization should maintain an appropriate inventory of the equipment and material as mentioned in Table 1 below: Table 1 : Department resource details. Sr. No. 1 2 3 4 5 6 7 8 9 Name of Equipment Picket Spade Axe Saw Extension ladder Gas lantern Stretcher Wooden box Bucket Quantity Sr. No. 10 11 12 13 14 15 16 17 18 Name of Equipment Ladder First-aid box Fiber helmet Torch Water bottle Rope Tarpaulin Utensils Blanket Quantity
The organization will maintain the above resource inventory database in the prescribed format.
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4.2 Manpower available: The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. A resource database of number of skilled personnel in combat operations available in the department should be developed by the department and periodically updated.
4.3 Supplementary Resources: The department will not only maintain the inventory data base of equipment, material and vehicle mentioned in Table No.1, but will also try to seek the assistance of District Crisis Group in locating additional resource of equipment and material available with local community and market. The department will work out an arrangement for procuring the same. The District Collector will be requested to procure additional resources for meeting the requirements of the agency. The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. The details of the additional manpower resource will be maintained in the same format as mentioned in Manpower inventory placed at Annexure ---. Public Works Department (PWD) will provide the necessary support to the Homeguard team for debris clearance for search, rescue and evacuation operations and the Water Resource Department, as the case may be, will provide necessary support for search, rescue and evacuation operations in case of flood.
5.1 Activation Guidelines: The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. The District Magistrate is competent to call out both the companies for 15 days for law & order duty and the Divisional Commissioner can call out both the companies for 30 days. Though the Homeguards organization maintains Reserve line but it is not as
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equipped as the Reserve Police line. The District Magistrate will be competent to call out both companies of the agencies for 15 days for disaster management duties. ??The District Magistrate through the District Emergency Control Room will issue the instructions to a District Commandant, Homeguards, Rohtak with a copy to the Superintendent of Police, Rohtak.
5.2 Operation coordination I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Homeguard Volunteers in their respective areas. A radio announcement for the same can also be done for effective communication. The District Commandant, Rohtak will also workout a deployment plan for the Homeguards keeping in view the disaster situation and will make arrangements for the transport of the Homeguard Volunteers to their duty point. The Homeguard Volunteers called for duty will immediately report to the Station House Officer (SHO) of their respective police station. SHO will make arrangements for transport of the Homeguards.
II.
III. IV.
6. Direction and coordination: Receipt of warning On receiving the alert message for readiness from the DDCR, the District Commandant, Homeguards will immediately put on alert the Homeguard volunteers on duty and the key officials of his agency. ??The District Commandant will also ensure the immediate stock verification of the equipment and material required for search, rescue and operation.
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??The District Commandant will remain in touch with the District Magistrate and Superintendent of Police for the deployment of his resource for search, rescue and evacuation operations. For ensuring quick mobilization and deployment of the resources of the homeguard department a checklist for the District Commandant, is indicated at checklist 6, Which he will fill up and send to the District Magistrate through the DDCR.
7. Operational Checklist: Once the combat operations have started the District Commandant would be required to assess the activation and operational procedure followed by the department. Assessment should be done based on criteria mentioned in Checklist 6.
Task allocation The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Homeguard team for search, rescue and evacuation operations in the affected areas and in the absence of an Executive Magistrate on the spot, the Homeguard Team undertake decisions regarding search, rescue and evacuation. Once the task is assigned, the Homeguard team will follow the following drill:
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Survey
Rescue is done under trying conditions. The rescue team leader needs to quickly assess the situation and mobilize the resources for timely and effective rescue. For this surveys are of great help preliminary survey: The leader reaches the site, notes down important points and orders the rescue party for work.
Detailed survey: The leader makes primary plan and rescue is started. The rescued victims are asked about the location of the rest of the victims and then the resources are mobilized for their rescue. The water, electricity connections are cut-off so that rescuers and victims are not further endangered. After the survey the buildings are marked suitably to avoid duplication of job.
Stages of rescue: Surface area casualty is removed and first aid is administered. Water, electric supply are cut-off. The casualty under damaged structure are searched and rescued. Casualty in voids and debris are searched and rescued. Selected debris is removed. Total debris is removed.
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Do’s and Don’ts of rescue
What rescuer should do. 1. Keep calm all the time. 2. Do survey work before starting the work. 3. After removing injured person from the site immediately give first aid except for case of very serious casualty. 4. It is difficult to remove injured person from the site he should be saved from falling debris with blanket or tarpaulin. 5. Remove debris adjacent to victim carefully 6. Keep the victim warm, treat for shock 7. Use cutting equipment carefully 8. Administer water to casualty before removing from site. 9. While working on upper your to be as wear as possible to the wall. 10. Management for treatment of casualties
What rescuer should not do: 1. Don’t remove casualty without administering unless be is in a very serious condition 2. Don’t walk over the debris unless very necessary 3. Don’t touch wires 4. Don’t remove wooden plank from damaged building, it may lead to collapse.
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The above procedure is to be carried out at the site, following checklist no. 3 will ensure that task is completed in correct way. The company Commander can fill this checklist and give to the District Commandant along with debriefing report.
9.Operation completion Report: The Homeguard team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris. On completion of all the tasks relating to search, rescue and evacuation assigned to the Homeguard by the District Magistrate. The District Commandant will take a briefing session with his Company Commandants and Platoon Commandants and submit a briefing report to the District Magistrate with copies to the Superintendent of Police and Divisional Commandant.
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Thanking You
"Fire and anger burn those who use them."
F Y BMS-A Group no. - 6
doc_566639609.pdf
Principle Of Management
2010
Decision making with special reference to flood, disaster
F Y BMS – A (GROUP NO. -6) Principle of management 9/8/2010
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Phraladrai dalmia Lions College of commerce and economics...
Topic:-Decision making process with
special reference to floods, disaster, malaria …etc
Subject: Principle of management Professor: Bhinde sir
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Project by: ROLL NO. 33 41 26 37 57 51 NAME Ajay Jain. Aakash kakkad. Manan Dhamecha Pratik jain. Bhavik Mehta. Naman Mahansaria
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Index
Sr. no. content
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Disaster : The Scenario Definition of disaster management. Natural disaster Disaster Management Plan District Crisis Group(DCG) District Disaster Control Room(DDCR)
Activities On Occurrence Of Emergency Issue Warning / Alert
Desk Management Communication Room(Main Message Room)
Flood Disaster Management Plan District Rohtak
Preventive Measure Arrangements of Material & Manpower Measures To Be Taken During Disaster Sub Plans Survey Do’s & Don’ts Of Rescue Bibliography Thanking You
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DISASTER: THE SCENARIO
BACKGROUND {introduction}
Ever since the beginning of the history man has struggled against the elemental forces of nature to establish his mastery over the environment. Although, science and technology have made tremendous strides in the present century, the struggle has not ceased. Many regions of the country are vulnerable to natural disasters and are becoming increasingly vulnerable. The past decade has witnessed an extra ordinary increase in the number and extent of natural disasters. The cost of weather related disaster in 1998 exceeded the cost of all such disaster in the decade of 1980’s. There were three times as many great natural hazards in the 1990’s as in the 1960’s while the disaster costs increased more than nine fold in the same period. It is estimated that almost 3 million people have perished as a result of natural disasters in the past three decades. While tens of millions have suffered hardship (UN 1997). Things appear to be getting worse in two ways: natural disasters appear to be becoming more frequent and there effects more severe. The poor are most likely to suffer from major disasters and the least likely to be ensured against loss. Is the disaster situation improving over time and do the numbers of disasters show any declining trend over the years? The answer seems to be negative. Super cyclone hit Orissa resulting in grub some devastation in the state killing 10,000 people destroying 18 lakh houses to the ground, uprooting trees, twisting electric and telephone poles rendering million marooned for days, caressing off 4 lakh cattle’s and destroying nearly the entire agricultural crop. The ravages of the cyclone are beyond description. The cyclone affected the way of life of about 15 million people. Floods during August and September 1995 in Rohtak was one of the severe in last 60 years when about 55% of the total area was submerged resulting in huge economic loss conservatively estimated as Rs. 2000/- Cores. By and large the economy of Rohtak district has been considerable shattered by unprecedented floods. 83.2% of the total villages were flood affected. Out of which 33.9% villages were badly flood affected and 49.3% villages were moderately flood affected. In Meham and Rohtak 87% and 62% villages were badly flood effected.
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While in Bahadurgarh & Jhajjar only 11% & 18% villages were badly flood effected Majority of villages were under moderately flood effected. Very recently Gujarat had faced earthquake-measuring 6.9 on Richter scale and epicenter near Kutch district, shook the very edifice of our system. More than 3.5 lakh houses are collapsed across the 7633 villages and a number of cities causing unprecedented damage and death and destruction it caused was never seen ever before. On the other hand, rapid population growth, unplanned development or lack of planning in human settlements, the constant use of environment and its resources has inevitable resulted in certain changes in the ecology and with changing environment changes. The nature and intensity of natural disasters has changed considerably.
Definition
Disaster management
The actions taken by an organization in response to unexpected events that are adversely affecting people or resources and threatening the continued operation of the organization. Disaster management includes the development of disaster recovery plans, for minimizing the risk of disasters and for handling them when they do occur, and the implementation of such plans. Disaster management usually refers to the management of natural catastrophes such as fire, flooding, or earthquakes. Related techniques include crisis management, contingency management, and risk management.
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Natural disasters are often frightening and difficult for us to understand, because we have no control over when and where they happen. What we can control is how prepared we are as communities and governments to deal with the dangers that natural disasters bring. Places that are more likely to have natural disasters, such as the earthquake-prone Pacific Ring of Fire, or coastal areas vulnerable to hurricanes, require accurate methods of predicting disasters and warning the public quickly. Once the people have been informed, evacuation routes must be provided so that they can all leave quickly and safely, even if they travel by foot. Emergency warnings and evacuation plans are not enough, though. Where there is a high risk of earthquakes, buildings need to be strong and flexible enough to survive a quake without collapsing. Where hurricanes and flooding are a problem, levees and dams must be strong enough to hold floodwaters, and natural drainage systems must be maintained to allow waters to flow back into the ocean. The failure of the levee and drainage systems was responsible for most of the destruction and flooding in New Orleans after Hurricane Katrina in 2005. It was the poor planning of evacuation routes and assistance for those trapped by the flooding that resulted in the many tragic fatalities. People need to be educated on the risks in their area, and what to do when a disaster strikes. After a disaster, even if no one has died, there is a lot of damage to people' homes, farms and workplaces that must be repaired. This takes a lot of time and money to fix, and a country damaged by a disaster usually needs a large amount of international help to get better. Donated food, clothing, medicine and experienced professionals are all important when there is a disaster, but when the emergency is over it can take years to rebuild and make sure that future disasters can be managed. The boxing-day tsunami which devastated Indonesia and the 2005 earthquake in Kashmir, Pakistan were both natural disasters whose effects were made worse by underdeveloped infrastructure and widespread poverty. Tsunamis, earthquakes, hurricanes or any other natural disaster can't be avoided, but with good preparation and well-organized help after the fact, it is possible to survive and go back to normal life afterwards.
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In the past decade, it has been called everything from the “greatest hoax ever perpetrated on mankind” to the “greatest challenge to face man”. There have been conventions, coalitions, and conferences held in its name. Hundreds of politicians have discussed, debated and even come to agree on possible solutions armed with which we might stand and face its impending challenge. Thousands of scientists have released studies, statements, and reports documenting its harmful and possibly even apocalyptic consequences for all of the world’s biodiversity. Millions of people have individually altered their own lifestyles and together they have walked and run and biked in fierce protest. The issue at hand is climate change, and it has literally and figuratively taken every corner of our world by storm. People are increasingly aware that this environmental threat could be the defining issue of our time. In the face of this global challenge, older generations are coming to the table to work towards a remedy. However, in energy, productivity, and creativity an evergrowing youth movement has eclipsed their efforts. Self-mobilized youth around the world are currently pursuing just and sustainable solutions to global warming with the maturity and sense of urgency necessary in these pressing times. We at Taking IT Global believe it is these youth who have the power to mitigate the forces set in motion by our industrialized societies. With the proper resources and guidance, the bureaucracy that currently hinders international climate policy will be avoided, and an opportunity to discover honest and efficient political solutions will ensue. With feasible intergovernmental ratifications made concerning global warming, domestic efforts will be far more efficient. Inspired and led by youth, our global community will solve the problem that has already inspired so much adversity around the world.
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But it all begins with youth taking advantage of the multitude resources available in order to rally peers and make a difference. Taking IT Global climate change page is a fantastic way to learn all about this paramount issue and simultaneously about the rest of the youth movement and possible roles within it. Learn about what others are doing and get inspired to take action by either starting or joining a local project. Our Climate Change Youth Guide to Action is there to help, every step of the way. In the end, global youth have all of the evidence they need to inspire action. All that is needed now are the diplomatic and policy-building tools that will complement the amazing energy and creativity of these youth, enabling them to help tackle the environmental and ensuing social challenges the world currently faces. This is about survival. And while we are in this together, younger generations possess the clarity, the vision and the imperative to help save this planet. We hope that Taking IT Global is one of many platforms that support those on the journey towards unifying our growing world and repairing the damage we have done, in the interests of both present and future generations of life.
Natural disasters
Weather events and weather disasters
The criteria vary for determining whether a given event constitutes a disaster. WHO/IFRC/UNHCR (in press) distinguishes between emergencies and disasters. Thus an emergency represents a violent disruption of life in a community, and
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requires that the community affected take special measures to reduce loss of life, adverse impacts on human health, and damage to material goods, homes and infrastructure, and to return living conditions to normal. But a disaster occurs if the measures taken by the community fail to reduce losses and to enable a return to normality without substantial external assistance. Although there are pronounced year-to-year fluctuations in the numbers of deaths due to disasters, a trend towards increased numbers of deaths and numbers of people affected has been observed in recent decades. The increase is likely to be due, in part, to improved reporting or, in some cases, to the desire of governments to attract foreign aid. The rise is also due to the increasing vulnerability of populations. High rates of population growth, which in some areas has led to the concentration of populations in disaster risk zones, is a major contributory factor to this vulnerability. Thus, in large shanty towns habitation is often flimsy and located on land subject to frequent flooding. In many areas, the only land available to poor communities may be marginal land that has few natural defences against weather extremes. During the past two decades the human impacts of climate-related disasters have been considerable (IFRC, 1998). Floods are the second most frequent cause of a natural disaster after wind storms. However, the highest numbers of persons killed or affected by natural disaster are due to drought and famine. Very large numbers of people have been killed or affected by famines associated with drought, such as the Sahelian famines in Africa in the early 1970s and mid-1980s.
NEED OF THE STUDY
India is amongst the nation most vulnerable to natural hazards. The unique subcontinent dimensions, geographical position and behavior of monsoon of India make this region among the most natural hazard prone in the world. Rohtak district is highly vulnerable to floods, earthquake due to its topography and geological conditions. In order to meet the challenge posed by these various forms of disasters, a system of enormous scope must be undertaken. There is a requirement of preparedness measures, which are less costly than prevention. If any document is available with the administration which contains the detail information about vulnerable areas short term and long term measures, detailed information about the resources. The loss of human life and property can be saved upto some extent.
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Present study i.e. Rohtak district too, is not an exception in the case. It has already experienced the floods of 1995, as well as fire hydrants time to time. Along with, it comes under the earthquake zone IV that is the second most vulnerable area for earthquakes in the country. Thus, it is clear that the study area too not free from natural disasters and can be involved by any one at any time. Therefore, it required a pre-planned strategy that will be efficient to reduce the damage and can recover the area rapidly. All these answer lies at local level, because only by acting locally, we can secure ourselves. The solution of a problem can be had effectively from utilisation of local resources. And as far disaster management is concerned, the district level emerges out as most viable entity. Thus the requirement of present study I.e. District Disaster management Plan is to make the people aware and prepare them to face any disaster. It also focuses to provide quick relief to the affected sections and areas that will result in less damage to life property.
OBJECTIVES
• • • •
To prevent loss of human life and property To study the disaster cycle, study of disasters and hazard analysis. To identify the highly vulnerable areas. Preparedness prevention and mitigation of natural and manmade disasters.
SCOPE AND LIMITATION
This document will help the district administration, non governmental organizations (NGO’s), local community etc in raising awareness for disaster reduction at the level of decision making, public information and transfer of technology. This document also directs future the developmental activities in the district. The plan contains preparedness measures, prevention is concerned with long term aspect, policies and programmes to prevent or eliminate the occurrence of disasters. The district disaster management plan will guide the operation of rescue and relief programme. This will help to reduce the damage of property and loss of human life.
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DISASTER MANAGEMENT PLAN
National level
At the national level, different Ministries are responsible for the management of situation relating to different types of crisis. The Ministry of Agriculture is the nodal Ministry for the management of situation relating to natural calamities such as drought, flood, earthquake etc. The Ministry of Environment and Forests is the nodal Ministry for management of chemical accidents. The Ministry of Railways is the nodal Ministry for managing rail accidents. The Ministry of Civil Aviation is the nodal Ministry for managing air crash and other civil aviation related crisis situations. The Ministry of Mines is responsible for the management of mining accidents. The Secretary of the concerned Ministry, generally heads the Crisis Management Committee at national levels which has representatives from the concerned Central Agencies dealing with different aspects of disaster response and recovery. In case of a very serious disaster, the Cabinet Secretary heads the Central Crisis Management Committee. The Central Crisis Management Committee establishes a Control Room at the concerned nodal Ministry depending on the nature of disaster.
STATE LEVEL
At the State level, different departments of the State Government act as nodal agencies for the management of different types of crisis / disaster situations. In the case of natural calamities, the State Relief Commissioner, who is generally also the Secretary of the State Revenue Department, is the nodal authority to monitor and direct natural disaster management activities in the state. In case of industrial accidents, the Labour Secretary becomes the nodal authority at the State level for its management. In case of rail accidents, the Home Secretary acts as the nodal authority for its management. Similar to the Crisis Management Group at national level, in case of a disaster of a serious nature, the Chief Secretary heads the State Crisis Management Group. The State Crisis Management Group also has the representatives of the concerned department and agencies responsible for different aspects relating to disaster response and recovery.
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DISTRICT LEVEL
At the district level Collector, who has the general administrative control over all the district level office of different State Government departments, acts as the focal point for all types of disaster response and recovery activities. At the district level, there is no formal constitution of Committee for ensuring a coordinated response but the Collector because of his unique position in the government set-up at the district level is able to ensure functioning of a non-formal team of officials from different State government agencies. The power of sanction of relief is vested with officials of Revenue Department at different level, depending upon the operational needs. The Collector is able to ensure participation of different State Government agencies in the response and recovery activities and provides the necessary financial support and sanctions from the funds available with him for relief and for rural development works. He also manages to get the support, both managerial and material, from the NGOs.
In case of industrial accidents, involving, hazardous chemicals, Manufacture Storage and Import of Hazardous Chemicals (MS&IHC) Rules, 1989; issued by Government of India under the Environment Protection Act, 1986; provides for identification of hazardous chemicals and MAH units, notification of hazardous sites, safety audit of MAH units, and preparation of on-site & off-site plan chemical Emergency (Prevention Preparedness and Response) Rule as ammended 2000 under the Environment Protection Act, 1986 has provisions for constitution of formal Crisis Management Group at national, State, district and local levels. The constitution of these Crisis Management Groups is indicated at (Annexe– 7.1)
It has been the experience on many occasions that the existing organizational structure for disaster management has failed to provide a quick and coordinated response in many disaster situations. The Government of India has constituted a High Powered Committee for suggesting appropriate Disaster Management Plans at National, State and District level. The Committee is headed by Shri J.C. Pant, (retired Secretary, Government of India, Ministry of Agriculture). The Committee is making suggestions regarding model Disaster Management Plans at the National, State and District levels. The Committee is also likely to come up with an organizational structure, both for the national and state level for disaster
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management to take care of all phases of disaster management. The present document only seeks to propose an appropriate organizational structure at district level for the management of different phases of an emergency.
DISTRICT DISASTER MANAGEMENT STRUCTURE
The organizational structure suggested in DDMP will be based on following three concepts:
•
•
•
Plans will work only in the case when present organizational structure is responsible to its non-emergency duties i.e. if a job is done well everyday, it is best done by that organization during emergency. Crisis should be met at the lowest and most immediate level of government. Plans call for local response supplemented if necessary, by the next higher jurisdiction.\ Voluntary response and involvement of the private sector should be sought and emphasized. The emergency management partnership is important to all phases of natural and man-made disasters.
DISTRICT DISASTER MANAGEMENT PLANNING COMMITTEE (DDMPC)
DDMPC should be constituted only in the case where all the stakeholders particularly the local political leadership are members in disaster planning activity. DDMPC should be constituted, which will be apex body to monitor the whole preparedness and mitigation activities regarding disasters in the district. DDMPC will have both official and non-official representation from the DPC (District Planning Committee), and also of local NGO’s engaged in disaster mitigation and relief activities. Apart from the overall supervision of disaster management plan, DDMPC will also ensure the relevant administrative approval of mitigation schemes and flow of funds for disaster management planning, from the District Government and Panchayati Raj institutions etc.
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DDMPC will comprise of: I. II. III. IV. V. VI. VII. VIII. IX. X. Minister in-charge, Rohtak, Chairman District Collector, Member Secretary Mayor, Municipal council Chairman, Zila Parishad Member of Parliament (MP), Rohtak Members of State Legislature (MLA’s) from the District Rohtak Block Presidents District Crisis Group members (Structure & responsibilities have been discussed further). Representatives of Non-Government & Voluntary Organizations engaged in disaster mitigation, planning, relief and recovery activities. Community representatives
RESPONSIBILITIES OF THE DDMPC
I. II. III. Evaluation, approval and updating of District Disaster Management Plan (DDMP) Dissemination of District Disaster Management Plan The committee would meet in July every year to review the overall mitigation and preparedness activities in the district.
The responsibility for dissemination of District Disaster Management Plan will lie with DDMPC. In order to make disaster management process more effective, in the district, it is important to disseminate the District Disaster Management Plan at all levels i.e. the district authority, government departments, non-government / private organizations and general public. Effective implementation of the DDMP would be done through training programmes and awareness activities will be organized for different levels of functionaries. Updating of the plan will be major responsibility of DDMPC in order to keep it a "living document" with the changing situations. The following are the guidelines, which should be considered, while updating the District Disaster Management Plan.
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I.
II.
A proper procedure should be introduced, to update the plan on a regular basis with the use of current information. The procedure for updating the plan is mentioned in Annexure The amendment in the plan should be supported with the date of amendment and such amendments should be communicated to all the concerned departments and organizations.
DISTRICT CRISIS GROUP (DCG)
An effective disaster management strategy must be supported by a quick decision making process which will include the issues related to warning, conduct evacuation and rescue & relief operations in the event of a disaster. This requires a core team of senior decision-makers having administrative control over the key resource organisations. Therefore, it is utmost need to constitute a DCG (District Crisis Group) with District Collector as its leader, who would also be the District Disaster Manager (DDM), because the District Collector exercises general administrative control over all district level officers and performs the role of District Relief Manager (DRM). The organisational structure for disaster management in the district has been proposed here, which recommends the District Collector as the nodal officer for control and co-ordination of emergency activities. District Crisis Group will include: I. II. III. IV. V. VI. VII. VIII. District Collector (Team leader) Superintendent of Police District Commandant , Homeguards Executive Engineer, PWD Divisional Engineer, HSEB Chief Medical Officer (CMO) Municipal Commissioner, Municipal council Chief Executive Officer , Zila Panchayat
District Crisis Group members may be required to reach the affected area for monitoring and co-ordination of the response functions at the site. District Disaster Control Room (DDCR) will facilitate functioning of DCG even when its members
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may be in the affected area. The members of DCG will be provided wireless facility for interaction with DDCR.
During emergency, the District Collector would act as the focal point for control and co-ordination of all activities. His responsibilities have been identified as follow: I. II. Get in touch with the local Army/ Navy/ Airforce units for assistance in rescue, evacuation and relief; He will have the authority to requisition resources, materials and equipment from all the Departments / Organizations of the government and also from the private sector; He will have the power to direct the industry to activate their onsite and offsite disaster management plans; He will set up ‘Site Operations Centre’ (SOC) in the affected area with desk arrangements; He will authorise the establishment of transit and / or relief camps, feeding centres and cattle camps; He will send ‘Preliminary Information Report’ and ‘Action Taken Report’ to the State Relief Commissioner and Divisional Commissioner; He will authorize immediate evacuation, whenever necessary.
III. IV. V. VI. VII.
The Collector can select and appoint any officer of the State Government posted in Rohtak district, if he feels that the services of that officer are required for disaster planning or response operations.
Responsibilities of the DCG
I. II. III. IV. V. On spot decision making; Control and co-ordination of response and recovery activities in the district; Resource mobilization and replenishment; Monitoring of overall response and recovery activities; Preparation of reports for submission to State Government through Relief Commissioner.
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Traditionally, the tehsil office and local police station, both are the main government agencies below the district level, which will initiate trigger mechanism for emergency operations in the event of major accidents / disaster threats. In view of limited availability of resources for disaster management, below the district level, DDMP has not proposed any administrative structure for co-ordinated operation during emergency. In the event of less serious disaster threat / accident, the local tehsil office or police station would continue to initiate trigger mechanism and provide an emergency response with the help of locally available resources. DCG on receipt of information, from any of the two agencies, would take appropriate decision to augment local resources and give appropriate instructions to the concerned response agencies.
DISTRICT DISASTER CONTROL ROOM (DDCR)
A single District Disaster Control Room (DDCR) is proposed with desk arrangements for specific activities during a disaster. DDCR will have senior representatives from the key resource organizations to facilitate a co-ordinated response. The DDCR would be linked to Disaster Operation Centre (DOC) constituted at state level. District Disaster Control Room will have very limited participation of people to avoid chaos and confusion. Therefore, the non-government agencies although having a role in the rescue and relief operations will not be represented in the District Disaster Control Room. However, to ensure the utilization of the manpower and material resources of these agencies, the Plan advocates to constitute a Sub-Group comprising of representatives of only non-government agencies, which will be responsible for distribution of relief materials obtained from external source, and also to support the government's requirement of additional manpower and material. There seems to be no need to deploy large manpower in DDCR in normal times. The emergency situations in normal times are considered as minor emergencies, which can be handled on a regular day-to-day basis by the local police, fire department and the health department. There is practically no need to activate the
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DDCR beyond the routine staff for such minor emergencies. It is proposed that at normal times, the DDCR should have only one or two support staff. During disaster, the district should increase and activate the DDCR beyond the routine staff to co-op with what is described as limited emergencies. During such period, the officer present in the DDCR should be capable of activating the DDCR to its full resource level on receiving the warning or information of a disaster. During this stage, most of the communication links of DDCR should be made fully operational. During disaster, District collector will have to direct the operations at the affected site; to coordinate at the district headquarter and to interact with the State Government to meet the conflicting demands at the time of disaster is the responsibility of the District Collector and his team. The Plan recommends a District Disaster Control Room to help the District Collector and his team to meet conflicting demands. A well-equipped DDCR in terms of manpower and equipment should be established to perform the following functions: I. II. III. IV. V. Collection and compilation of information from the affected area; Documentation information flow; Decision making regarding resource management; Allocation of task to different resource organization; Supply of information to State Government.
DESK ARRANGEMENTS It is practically difficult for the District Collector and his team members to be present round the clock in the DDCR. Thus, it is proposed that the DDCR should have senior representative in the capacity of Desk Officers from the following key resource agencies: I. II. III. IV. Search, Rescue & Evacuation desk; Logistics & Welfare desk; Medical desk; Infrastructure desk;
In case of flood, Infrastructure desk will have a senior representative from Irrigation department but in case of other disasters, a senior representative of the Public Works Department (PWD) will man the desk.
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The DDCR will also have the necessary support staff to assist the senior representatives designated as Desk Officers in the DDCR. The Desk Officers will maintain a constant contact with the District Crisis Group members and the other district heads, to ensure quick decision-making. They will also be responsible to allocate task to concerned staff, resource management and information flow.
ACTIVITIES OF DISTRICT DISASTER CONTROL ROOM (DDCR) (a) Normal time activity District Collector will appoint an Administrative Officer as Officer-in-charge of DDCR. He will be responsible for the effective functioning of the DDCR. His responsibilities during the normal times will include: I. II. III. IV. V. VI. VII. Ensure all warning and communication systems, instruments are in working condition; Information collection on a routine basis from the district departments on the vulnerability of tehsils and villages to disasters; Liaison with DDMPC; Develop status reports of preparedness and mitigation activities in the district; Ensure appropriate implementation of District Disaster Management Plan Maintenance of data bank with regular updating; Evaluation & updating of District Disaster Management Plan is the responsibility of DDMPC.
However, DDCR would keep an account of the amendments and accordingly review its response strategy. The Officer-in-charge of DDCR will be responsible for activating the trigger mechanism in the event of receipt of a warning or occurrence of a disaster.
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ACTIVITIES ON OCCURRENCE OF EMERGENCY ISSUE WARNING / ALERT
On the basis of message received from the forecasting agencies, warning has to be issued for the general public and the departments, which play a vital role during emergencies. Issue of correct and timely warning would be one of the prime responsibilities of DDCR. For effective dissemination of warning DDCR should have a well-planned line of communication. The District Collector would be the authoritative body to issue warning. Formulation of warning message should consider the target group for which it is issued. For the warning, message to be effective it should be clear, consistent and timely, so that appropriate response time is given to the concerned agencies.
The warning or occurrence of a disaster will also be communicated to: I. II. III. IV. V. State Relief Commissioner, DOC; Office of Divisional Commissioner; The officials of central government located within the district; Mayor, President Zila Panchayat, MPs and MLAs from the district or affected area; Local units of Defence Services;
Guidelines for issuing warning are mentioned in Standard Operating Procedure for DDCR placed at Annexure
DESK ARRANGEMENTS
The occurrence of disaster would essentially bring into force the following: I. II. The DDCR will be on alert stage and can be expanded to include desk arrangements with responsibilities for specific tasks; The District Collector will spell out the priorities and policy guidelines, coordinate services of various department and agencies including national and international aid agencies, and central government agencies. The DDCR, in its expanded from, will continue to operate as long as the need for
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III.
emergency relief operations continue till the long-term plans for rehabilitation are finalized; For managing long-term rehabilitation programs, the responsibilities will be that of the respective line department. As already mentioned, the department sub-committee would be responsible for long-term recovery work. This will enable the DDCR to attend to other disaster situation, if required.
The desk arrangements provide for division of tasks, information gathering and record keeping and accountability of the desk officer to the District Collector. Each desk has two Desk Officers assigned, who would be on duty on rotation. The capacity of various desks to coordinate amongst themselves and with the units to be coordinated will ultimately decide the quality of response. All communication received and sent will be recorded in the "In and Out Messages and Register". Reports and information will be collected and processed according to the formats. The responsibilities and functions of each desk have been mentioned in Appendix. c. Post-emergency activities After an emergency the main responsibility of a DDCR would be: I. Evaluation of relief and rehabilitation activities in order to assess the nature of state intervention and support, suitability of the organizational structure, institutional arrangements, adequacy of Operating Procedures, monitoring mechanisms, information tools, equipment and communication system. Post-emergency impact studies for long term preventive and mitigation efforts to be taken.
II.
FACILITIES AVAILABLE WITH DDCR
I. The facilities and amenities available with DDCR would include welldesigned control room and workstations, wireless communication, hotlines, and intercoms. The DDCR, as a data bank, will maintain various district action plans and maps. Provision of a vehicle with wireless communication should be made for the DDCR during normal times.
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In addition to above, a DDCR should have space for various desk arrangements during disaster situations. DDCR should be equipped with: II. III. On-site Disaster Management Plans for MAH units; Map of the district indicating following information:
Vulnerable areas, Identified shelters, Communication link system; I. II. III. IV. Inventory of manpower resources, particularly address, telephone numbers of key contact persons; Inventory of material resources; List of experts; Important phone numbers, which are frequently required, will be displayed at appropriate places so that they can be referred easily, while other phone numbers, names and addresses etc., will be displayed on the computer to facilitate easy retrieval and cross-referencing.
COMMUNICATION ROOM (MAIN MESSAGE ROOM)
The police wireless system should continue to be in contact with the DDCR. In addition, the following facilities would be available in the communication room: I. II. III. IV. V. VI. VII. Telephones; Fax; Intercom units for contact within the Collectorate; Civil Wireless Network upto Tahsildar level; One PC with modem and printer; Mechanical typewriter; Photocopying machine.
In every district, the police will have a well-established wireless communication system. Therefore, it is proposed that under any emergency the communication resources available with the police should be depended upon. During disaster, DDCR would be connected to:
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I. II.
Divisional Commissioner; Site Operations Centre.
FACILITIES AT VARIOUS DESKS
The Desk Officer - Communication Room will be responsible for ensuring maintenance of DDCR facilities. All the desks would have: I. II. Intercom units for contact within the Collectorate for all Desk Officers in DDCR; Office space for secretarial facility should be clearly demarcated.
TRANSPORT FACILITY
A jeep with wireless communication would be assigned to DDCR during normal times. Additional vehicles will be requisitioned as per the requirements during the emergency.
DDCR STAFFING
Three kinds of staff is proposed for the DDCR: Regular staff, Staff-on-call, and Staff on disaster duty. I. The regular staff should be posted permanently in the DDCR, who would be responsible for manning the Communication Room round the clock;
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II.
III.
Staff-on-call would be available for immediate duty in case of an emergency. Two officers of the rank of Deputy Collectors can make up the Staff-on-call during a disaster, these officers would always be available "on call". The staff on disaster duty would be required to shoulder additional responsibility in the case of a disaster. This additional staff would be of the nature of a reserve and may be drawn from the various departments. During normal time, this staff will not be called on to perform any duty in the DDCR. This staff would be responsible for managing the desk arrangements. Each concerned department should nominate one officer for DDCR. The departmental officers nominated as "Desk Officers" from the concerned line departments and other agencies will be available in the DDCR during the disaster period. All the important revenue officials in the district should be trained in the working of the DDCR. The nodal officers of other line departments would also be familiar with the functions of DDCR. The flow chart illustrating DDCR staffing for control & coordination is shown in Figure 3. The Standard Operating Procedure for the functioning of DDCR is placed at Annexure I
SITE OPERATION CENTER (SOC)
A Site Operation Centre (SOC) is also proposed as a complimentary unit to DDCR, which will operate close to the disaster site and will be linked directly with the district level control room (DDCR). Tehsildar will be the nodal officer from district administration at this level and would be responsible of coordinating at lowest level. The District Collector will also appoint an administrative officer to monitor and co-ordinate the activities of SOC as soon as possible. All information would be conveyed to the Collector from the Tehsildar through the administrative officer appointed at SOC. The tehsil unit of the respective vital departments would be responsible to execute activities at disaster site, however the tasks would be controlled and coordinated from DDCR through nodal desk officers.
In the event of a serious disaster, the Collector will have sole right to appoint senior officers of any State Government Department, posted in Rohtak as ‘Field Relief Managers’ for monitoring and co-ordinating the relief operations in the affected area.
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The information flow between Disaster Operation Center (DOC), District Disaster Control Room (DDCR) and Site Operation center (SOC) is proposed in the form of flow chart.
REMARKS
There will be assigned various activities among different departments of the State government. The Departmental Manuals of these departments lay down the responsibilities of different officers, including responsibilities for preventing disasters and for initiating appropriate response activities in the event of a disaster. However, this plan will not restrict to the responsibilities prescribed in the respective departmental manuals. It makes an effort to provide an institutional mechanism for a quick and co-ordinated response. The officers of different resource organizations are expected to initiate action on their own in the event of a disaster or a threat of a disaster. But, they are certainly expected to keep the Collector and DDCR informed of the action being taken by them and act promptly as per the directions from the higher authority.
FLOOD DISASTER MANAGEMENT PLAN DISTRICT ROHTAK
GENERAL: Rohtak district is situated on the west side of Delhi and surrounded by boundaries of district Jhajjar, Bhiwani, Hisar, Jind, Panipat and Sonepat. As per topography of Haryana State flood water in flow is mainly from North to South particularluy in this district. The rain water finds natural flow in to Rohtak district from the adjoining districts i.e. Panipat, Sonepat and Jind. The location of Rohtak Town and levels does not allow the gravity flow of the rain water into the nearby drains, but dewatering is being done through pumping and for that considering particular rainfall, the capacity of the pumps has been designed. In case there is heavy rainfall, then there is a flooding in most of the town area and that is why it has
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necessitated the Flood Disaster Management plan for Rohtak Town as well as surrounding areas, because district has face critical floods during 1960, 1962, 1967, 1977, 1983, 1987 and 1995.
PAST HISTORY: As mentioned above, the district faced floods many time due to its topography and it took months to clear the floodwaters. The city is surrounded by Drain no.8 and JLN Feeder, which is one of the main canal of the State. Introspection of flood waters reveals that flood water has entered in Rohtak Town either from Drain no.8 or by crossing/ overtoppling the then low lying bund on the northern side connecting Gohana-Rohtak Railway line to Drain no.8 during 1995, due to choking of Diversion Drain no.8, the inlets on the right side started functioning due to rise in water level in Diversion Drain no.8 and then as per topography water started flowing was taken by Drain bo.8, but due to rise in water level in Drain no.8 there was a back flow and ultimately the sheet water touched the existing northern bund. Due to heavy rains in the first week of September, 1995. the flood waters ultimately overtopped the bund and water entered into the city area. Due to this natural inundation, there was approximately 10' water in depth in the heart of the city and town itself had to be vacated. Similar situation occurred due to breach in Drain no.8 during 1962. To clear the floodwaters, it took complete one month after putting all the resources available at the command of Rohtak district. Similarly, there was heavy flooding in the rural area particularly in Meham Sub Division, where it took approximately one year to clear the floodwaters. Like this, there was heavy damages caused by the floods in Rural as well as Urban areas. In nutshell, Rohtak town/Rohtak district itself is one the critical district so far as floods are concerned. To counteract these floods, various preventive measures have been taken which are discussed below
REVENTIVE MEASURES: The various preventive measures have been taken by various departments including the main two i.e. irrigation and Public Health Departments, responsible for tackling the floods. 1. DESIGN CRITERIA FOR FLOOD WORKS The drains have been designed with the formula of 7 cusecs per sq. mile which can be attributed to rainfall of 22" to 25" and the flood waters can be cleared within six28
days except the pockets/ low lying area of which water can not be dewatered through gravity flow. So it is considered that except these pockets, there will be no damage to the crops in the area. It is pertinent to mention here that due to continuous flow irrigation through canals and tube-wells, the water table has come up and as a result there of the crop pattern in the area has also switched to rice mainly from wheat, Sugarcane, Jawar and Bajra. This has also become an additional factor for rise in water table. So the area is prone to floods. The main dewatering process for villages and fields is being taken by the irrigation department, whereas the dewatering process within municipal limits is being undertaken by the Public Health Department. The department has excavated number of drains in the area considering the disaster caused by floods of 1995.
2. INFRASTRUCTURE OF DRAINS To make the district flood free, the rehabilitation of the existing drains has been under WRCP while most of the drains have been constructed under NABARAD project. During 1995, there was a sheet flow between drain no.8 and JLN Feeder, which ultimately entered in Rohtak town particularly. To counteract the same, Rohtak drain has been constructed which outfalls into Kultana-chhudani-Bhupania drain. The latter has also been rehabilitated which outfalls into Najafgarh drain and ultimately the water is discharged in River Yamuna. The list of the existing drain in Rohtak district is attached. 3. PROTECTION OF BUNDS The protection bunds are maintained by the Additional Deputy Commissioner through concerned B.D. & P.O. every year. The detail of such bunds block-wise is given in Annexure-II. 4. DEWATERING ARRANGEMENTS AND AVAILABILITY OF MATERIAL AND MAN POWER (A) Irrigation Department The availability of pumping machinery and man power in the irrigation department is as under :I) Permanent Pump House
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During the flood season, the primary responsibility of the irrigation department is to carry out dewatering of the flood waters affecting village abadies and fields. For this purpose, 10 nos. permanent pump houses having 273 cusecs capacity stand installed in order to provide relief to the village abadies, live stock and fields. The list of such pump houses is given in annexure - III II) Mobile Pumps Besides, some area which is not covered by these pump houses, mobile diesel pumping sets having 270 cs. capacity and electric pumping sets having 630 cs. capacity are also available in water services Mechanical Division, Rohtak for installation at various sites and ring bunds to protect abadies and fields from fury of floods as per site requirement. The list of the availability of mobile pumps is also attached herewith as Annexure-IV III) Temporary Electric sites to be installed up to 30/6 In addition to above, some temporary electric sites as per list attached as Annexure-V stand already identified as vulnerable sites where electric pumping sets are installed before 30/6 every year which will start function as and when necessity arises. IV) Deferred Electric Sites Apart from this, there are some more temporary sites, the installation of which can be deferred due to site being approachable but electric connections are to be applied. These sites are to be installed during floods, if required. The list of such deferred sites is also enclosed herewith as Annexure-V In addition to this, some more temporary sites are also installed in the fields according to the intensity of rains and requirement in the fields. So keeping in view the past experience, about 115 nos. electric and 130 nos. diesel sites will be installed in case of floods in the area. The sites to be installed are also depicted on the Index Plan attached herewith.
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V. Availability of Manpower The details of man-power available in W.S. Mechanical Division, Rohtak is as under :1. Spl. Foreman - 1 no. 2. Asstt. Spl. F/man. - 1 no. 3. Foreman. - 7 nos. 4. Asstt. Foreman. - 6 nos. 5. Chargeman. - 5 nos. 6. Fitter - 13 nos. 7. Drageline Operator - 5 nos. 8. Dozer Operator - 1 no. 9. Tractor Operator - 3 nos. 10. Welder - 1 no. 11. Electrician - 1 no. 12. Ledger clerk - 1 no. 13. Tractor Trolla Opt. - 1 no. 14. Supervisor - 6 nos. 15. Asstt. Foreman. - 6 nos. 16. Driver. - 10 nos. 17. Pump Operator. - 46 nos. 18. Beldar. - 3 nos. 19. Chowkidars. - 55 nos.
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20. Store keeper. - 2 nos. 21. Greaser. - 1 nos. 22. Cleaner - 8 nos. 23. T-mates. - 128 nos. _______ Total 315 nos. (B) By Public Health Department For dewatering operation within Municipal limit is the responsibility of public Health department and for the said purpose, the following pumping sets have been installed: Main disposal - 20 Cs. Storm disposal - 26 Cs. Harihjan Basti - 14 Cs. HUDA Complex - 60 Cs. Guru Nanakpuar - 10 Cs. Nehru Colony - 12 Cs. Model Town - 6 Cs. Thus a total of 148 cs. capacity has been installed by public Health department for Rohtak Town. With urbanization of the town, the pondage area has also been depleted and the entire quantity of storm water has to be pumped out. The maximum accumulation of storm water takes place in Chhotu Ram Park area. It has a catchment area of 1200 acres and only 60 cusecs of pumping has been installed. Thus is case of 4" of rainfall in a day 300 acre feet of water would be collected and it would take 2 and ½ day to clear the water.
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Pumping Machinery The following stand by pumps are also available for dewatering of flood water: Electric Motors Pumping Sets 1. 50 HP 9 cs. 1no. 2. 35 HP 3.5 cs. 1no. 3. 35 HP 2 cs. 3nos. 4. 10 HP 1 cs. 3no. Diesel Engine Driven Pumping sets. 1. 100 HP 9 cs. 1no. 2. 40 HP 5 cs. 1no. 3. 20 HP 2 cs. 2no. 4. 10 HP 1 cs. 3no. During floods the following locations are likely to be affected: - Dadu Wala Pond - Widow Asharam - Medical College - New Friends Colony. - Garhi Mohalla. - Inner Pocket of Garhi mohalla. - Janta Colony (kath Mandi area) - Dairies behind Durga Mandir.
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- Dev Colony - Tilak Nagar/ Kamal Colony. - Bharat Colony on Bye pass. - Chankaya Puri on Bye pass. - Nehru Nagar (Bye pass). - Kailash Colony. - Prem Nagar (Jail Road) - Shakti Nagar (Chawla House) - HSEB Sub Station office on Delhi-Hisar Sirsa Road. - Gau karan Talab - Guru Nanakpura. - T.B. Hospital.
ARRANGEMENT OF MATERIAL AND MANPOWER
(I) Irrigation Department: In case of floods, the material like Horizontal pumps, vertical pumps, HSD oil, Moil and other accessories i.e. Heliflex pipe, fittings, E.C. bags and terpaulines etc. will be required. The mobile will be arranged from the other offices of the department whereas vertical pumping sets will be arranged from HSMTC Karnal and lift pump houses situated at Dadri, Bhiwani, Rewari and Narnaul area. The name of the offices and various agencies along with their contact numbers are mentioned below:
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S. Description of Name of Office/ Telephone Nos. No. Material Agency
1. V.T. pumps/ -Xen. workshpp Dn. HSMTC Karnal. 282523 Mobile Pumps - Xen. W.S. Mech Dn. Rewari. 25025 and Manpower - Xen. W.S. Mech. Dn. Narnaul 50312 - Xen W.S. Mech Dn. Charkhi Dadri 20058 2. E.C. bags. - S.D.M. Rohtak 41068 3. Excavators. - Marshal Construction Co. Rohtak 75421 4. Pumps, - National Rubber Works Delhi. 3233114 Accessories 2814117 machine - Nagbro, Delhi. 3958636 parts. - International Trading, Delhi. 2960852 - Escorts JCB Ltd. Ballabgarh. 232308 - Durga Emergy, Co. Karnal 257115
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- Guru Nanak Trading Corp. 222351 Jalandhar city. 243692 - Suchitra Sales Pvt. Ltd. 732873 Mani Majra Chandigarh. 734092 - Leo Earthmovers Pvt. Ltd. 6424981 Delhi. - M.R.F. Ltd. Chennai. 8292774 - N.R. Gupta & Co. Rohtak 45176 - Kesri Oil Emporium, Delhi 3268342 - Sanjay Diesel, Delhi. 2967874 - Advance Engineering works. 5722150 New Delhi. - Prestige Light Ltd., Rishikesh 432592 (Uttranchal) 430813 - Hindustan Associate Pvt. Ltd. 3321830 New Delhi. 3320077
The H.S.D. oil and M. oil will be arranged from Indian Oil Corporation. Regarding arrangement of material such PVC. heliflex pipe, pipe fittings, tarpaulines and other allied material will be done from the open market at Delhi through the purchase committee at District level. The E.C. bags will be arranged by the District Administration.
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Manpower: The skilled manpower will be arranged from HSMTC and other lift divisions situated at Narnaul and Rewari.
ii) By Public Health Department In order to ensure supply of water during floods about 30 no. tractor trolley tankers will be required. Besides, 10 pump of 2 cusecs and 10 pump of 1 cusec capacity are also required for dewatering process during floods.
MEASURES TO BE TAKEN DURING FLOODS BY EACH DEPT.
For optimum efficiency, better communication system is required in order to have co-ordination of officers and officials at different level and for this purpose, the flood control rooms will be set up at various offices, the detail of which is given as under :1. -Deputy commissioner's office - 42222. 2. - Xen. water services Dn. Rtk - 44658. 3. -132-kva sub station, Khokhra Kot Rohtak. - 43479 4. Operation Circle, UHEVN Rtk. - 44164 5. DRO office in Mini Secretriate - 41401. 6. DPRO - 42667 7. Tehsil Rohtak. - 41677 8. Tehsil Meham - 33044
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9. Sub Tehsil Sampla. - 63258 10. Sub Tehsil Kalanaur - 22444 Wireless system if Police Deptt. will also be utilized. ii) (By Irrigation Department) During floods, watch and ward of the existing drains will be done to avoid any type of breach and pumping sets will also be installed at various sites according to the intensity of rains in order to provide relief to the village abadies/fields and live stock. iii) (By Public Health Deptt.) The superintending Engineer, Public Health Deptt. will make arrangement for carrying out chlorination of all rural water supply schemes in the days of floods. Arrangement for sufficient number ofhand pumps will bemade by the Public Health Deptt. which will be installed in flood affected villages as per existing situation during floods. Similarly, arrangement for digging of trench type latrines in villages will be made by Public Health Deptt. which could be used by marooned people. The water supply to Rohtak Town is supplied from two no. water works i.e. Old Water works, Sonepat Road and 2nd Water Works at Jhajjar road. These water works have been protected from flooding.
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IV) U.H.B.V.N.Deptt. About 115 Nos. temporary flood connection will be required for abadi and fields dewatering for different load as per the intensity of the floods and the UHBVN divisions will be releasing the electric connections. The detail of such divisions is as under :
Sr. No. 1. 2. 3. 4.
Name of Division Operation Division , UHBVN, Rohtak Operation Division , UHBVN, Gohana Sub Urban Division , UHBVN Rohtak Operation Division , UHBVN B/Garh.
Tel No. 41915 52473 44465 310676
The flood connections applied by Irrigation deptt. and Public Health deptt. will be released well in time and power supply will be made available for flood connections as per requirement of the concerned departments.
V) Health Department :The civil surgeon, Rohtak will be responsible for ensuring Health Coverage, to the affected population. For this purpose, two major efforts will be required by the Civil Surgeon. Firstly to prevent the possibility of out break of Malaria, Cholera etc. Intensive anti malaria spray for which the District Medical Malaria Officer, Rohtak will be responsible Secondly , Medical relief will be provided in the flood affected villages both as preventive as well as curative measures. For this purpose, Civil Surgeon , Rohtak will make arrangement for B.M.Spray, Anti Malaria vaccine, Anti snakes vaccine, Halgen tablets and other essential medicines at the
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Civil Hospital , Rohtak, Meham, Kalanour, Samla, Chiri and Kiloi as well as District and Primary Health Centres. The following are the infrastructures available in the district;
Sr. No. 1. 2. 3. 4. 5. 6.
Infrastructure General Hospital, Rohtak C.H.C, Meham C.H.C,Kalanour C.H.C.Sampla C.H.C.Chiri P.H.C.Kiloi
Bed Strength 85 30 30 8 8 8
There are CHC's/PHC's situated at Block Level. There are sixteen P.H.C.'s situated in various villages i.e. Mokhra, Madina, Behlda, Girawar, Sanghi, Paksma, Bhalout, Ghilor Kalan, Hassangarh, Kharawar, Samargopalpur, Lakhan-Majra, Baland, Kahnour, Baniyani and Pilana. In some of these P.H.C'S beds are available. There are 113 sub centers situated in the villages of Rohtak district.
1. Man Power :At sub Centre level, one male and one female M.P.H.W. are working in the district. At P.H.C. level, one/two medical officer, Pharmacist, M.P.H.S(Male) and (Female), Supervisors are working.
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At .C.H.C level, one Senior Medical Officer, four medical officer, one Dental Surgeon, Ministrial staff and other staff as at P.H.C. level are working. At present, the following strength is available in Health Department. Sr. No.. 1. 2. 3. 4. 5. 6. 7. 8. Health Department S.M.O/P.O. M.O. Pharmacist Staff Nurse/N.S. M.P.H.S.(Male & Female) M.P.H.W. (Male & Female ) L.T. Class IV Strength 14 62 41 31 56 297 28 151
2. Logestic :One ambulance is available at C.H.C.Meham, At District H.Q. there is no ambulance available. 3 Ambulances are available with the District Red Cross Society. 3. Medicines :Medicines will be purchased for flood purpose from State H.Q. during floods general side medicines are also used. The drugs are procured from distributors of various firm located at Rohtak, Karnal , Ambala, Chandigarh and Delhi. 4. Preparation for floods:The following number of flood teams are constituted every year for medical relief work in flood affected area :
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Sr. No. 1. 2. 3. 4. 5. 6.
Name of Block Rohtak Town Kiloi Meham Kalanour Chiri Sampla
No. of Para-Medical Team 17 33 30 36 24 24
No. of Medical Team 6 5 5 3 3
VI) Animal Husbandry Department :The Deputy Director Animal Husbandry, Rohtak will make elaborate arrangement for veterinary coverage of the entire animal population of the district. Sufficient quantities of preventive medicines like M.S.V., deworming tablets and FMBV etc. will be stoked by the Deputy Director , Animal Husbandry DDAH. Has intimated that almost the entire cattle population will be covered as a preventive measure. In case of need veterinary teams constituted by the DDAH will be pressed into service for providing veterinary coverage to the animal population in the district( List attached as Annexure –VII) VII) District Food and Supplies Controller :The District Food and Supplies Controller, Rohtak will make elaborate arrangements for supply of essential commodities such as wheat-atta, rice, sugar, cooking oil, kerosene oil, petrol, diesel and tea leaves etc. in all the vulnerable villages. It will be the responsibility of District Food and Supplies Controller to ensure sufficient supply of these commodities in all the affected villages of the district through the existing network of fair price shops. VIII) District Education Officer, Rohtak
istrict Education Officer, Rohtak will make available the school building which can be used as shelters for the flood affected42
population. The of such school building is enclosed herewith as Annexure-VIII ix) PWD B & R Department :In case of floods, the following machinery and man-power available will be used : 1. Trucks -6 Nos. 2. Tractor -1 No. 3. Detail of building which can be used as shelter - I.C. College, Rothak -I.T.I. Rohtak and various other building as per list attached as per Annexure –IX 4. Man Power (Skilled) Masons -2 Nos. Carpanters -2 Nos. Painters -3 Nos. W/Washer -5 Nos. 5. Unskilled man –power Beldars - 126 Nos. 6. Control Room - Office of Xen. Provincial Dn. No. I PWD B & R Branch Rohtak
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1. District Administration :The following flood relief equipments are available with the S.D.M. (Rohtak):Sr. No. Name of Flood Equipment Distt. Head Quarter Total 1. Aluminium Boats 10 2. Life Jackets 23 3. O.B.M. 3 4. Trailor 3 5. Chappu 17 6. Kunde 21 2. Flood Warning System.:The following are the places where wireless stations will set up by the Superintendent of Police , Rohtak :Sr. No. Name of P.S. Station Location 1. P.S. Sadar, Rohtak Sanghi Drain No. 8 2. Sampla Dator Bandh Drain No. 6 3. City Rohtak Hissar Bye Pass Drain No. 8 4. City Rohtak Pathani Public Pathani Public School School 5. Sadar Rohtak Sunderpur vill. Bridge Drain No. 8 6. Civil Line Rohtak Ram Gopal Col. Ram Gopal Colony
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Rohtak (Bohar Drain) 7. Kalanour Maraudi Bridge Drain No. 8 8. Kalanour Ballam Bridge Drain No. 8 9. Kalanour Kahnour Bridge Drain No. 8 10. Kalanour Masoodpur pool Drain No. 8 11. Kalanour Basana Village Village Basana Bus stand 12. Kalanour Dadri feeder Dadri Feeder Village Sample 13. Kalanour Dadri Feeder Pool Dadri Feeder 14. Meham Madina Madina Canal Rest House 15. Sadar, Rohtak Near Village Rohtak- Gohana Makroli Railway line,near Village Makroli 5. Flood Control Room :In addition to above, the District flood Control Room will be set up in the office of the Deputy Commissioner, Rohtak and each Tehsil Head Quarter w.e.f. 1.7.2001. The district revenue officer will be officer in charge of the district flood control room.
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SUB-PLANS
A. REVENUE DEPARTMENT 1. INTRODUCTION
The Revenue Department is the nodal agency for providing relief to the people affected by natural calamities. The Revenue Book Circular 6-4 contains instructions for providing the ex-gratia payment to the people affected by natural calamities. But the Field Officers of the Revenue Department, like the District Collector and Sub Divisional Officers, also perform the general administration functions of coordinating with other Government departments. In case of a disaster, the affected people need not only ex-gratia payments, but also the medical relief, search, rescue of the trapped people, and preventive action to check outbreak of epidemic, security of the people, etc. is also required. The District Collector, being the District Relief Manager, is responsible for not only providing the ex-gratia payment on behalf of the Revenue Department but is also responsible for ensuring the general preparedness of all the Government agencies and a coordinated response of all the agencies in case of disaster. The operating procedure for the Revenue Department, therefore, seeks to take care of all these responsibilities. The District Collector will not only be himself be aware of the essential elements of District Disaster Management Plan but will also make all the Revenue Officers of the District aware about of the essential elements of the Plan. For this purpose, he will organize a refresher training of all Revenue Officers in the month of May every year.
1.2 PURPOSE OF SUB-PLAN:
The Sub-Plan is meant to ensure: Quick and effective performance of function
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Easy reference for coordination of response actions.
2. PREPAREDNESS ACTION:
2.1 The District Collector will ensure that he receives the preparedness reports from all the concerned Government departments in June every year and will convene a meeting of the district Crisis Group in the first week of July every year to review the preparedness for floods and earthquakes. 2.2 The District Collector will prepare and maintain a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district. He will ensure that the concerned departments validate and update the resource inventory in June every year and will send a preparedness report to the Relief Commissioner in July every year. 2.3 He will appoint the Desk Officers for Disrict Emergency Control Room in consultation with the District Crisis Group members in July every year so that in case of an emergency, these Desk Officers can immediately assume their charge and the DDCR becomes fully operational.
3. OPERATIONAL TASKS
3.1 The Revenue Department is responsible for the following functions: (a) Operation of the District Control Room; (b) Distribution of ex-gratia payment to affected people; (c) Running of Relief Centres; (d) Financial management of different components of response operations; (e) Procurement of equipment and material needed by different response agencies from Government departments, the local community and the local market; (f) Receipt and utilization of donated material for the relief of the affected people; (g) Agencies for immediate mobilization;
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3.2 OPERATIONAL CONTROL:
The District Collector will be the overall incharge of the activities for the management of disaster.
4. RESOURCES AVAILABLE:
The name, address and telephone numbers of the revenue officers will be maintained in the DDCR and the concerned Tehsil Office and Collectorate for mobilization of the same.
5. ACTIVATION GUIDELINE AND TASK ALLOCATION: On the occurrence of an earthquake, the Collector will immediately convene a meeting of the District Crisis Group members at the DDCR and will make a preliminary assessment of the situation, issue instructions of different response Assess the availability of response with the agencies and take decision regarding supplementing the resources from other departments. The Collector and the concerned Sub Divisional Officer will reach the affected area as soon as possible for coordinating relief operations and will maintain contact with the DDCR through wireless or other communication medium and coordinate response of different agencies.
6. DIRECTION AND COORDINATION:
In the absence of District Collector from the district headquarter, OICDDCR will be responsible for coordination between different response agencies.
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7. OPERATION COMPLETE
The District Collector, after completion of the entire task assigned to all the departments relating to immediate response, will take a briefing session with all officers of the rank of Executive Engineers above. He will send a brief report to the Divisional Commissioner which will include an expenditure statement including the debris case and establishment of the centers and construction of the diversion for ensuring communication in the affected areas and other measures taken.
Checklist no .1 (to be filled by District Collector in the month of May) Sr. No. 1 2 3 Action Remarks yes/ no A meeting of the district Crisis Group held in first week of July to review the preparedness for floods and earthquakes. Received the preparedness reports from all the concerned Government departments this year. The concerned departments validated and updated the resource inventory in June this year and sent a preparedness report to the Relief Commissioner Prepared and maintained a resource inventory of all the trained manpower, equipment and material needed for different response functions in case of flood and earthquake in the district Appointed the Desk Officers for DDCR in consultation with the District Crisis Group members in July
4
5
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Checklist no .2 (to be filled by District Collector after activation of DDCR) Sr. No. 1 Action Remarks yes/ no All the officers of the department of the rank of Nayab Tahsildar and above reported with the DDCR through the Deputy Collector and took instructions? Information regarding the road communication available, construction of the diversion and other structures for communication of the affected area taken? Whether survey teams for identification of unsafe buildings both private and Government who need to be demolished in the interest of the public safety constituted and report sent to DDCR?
2
3
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B.SUB-PLAN FOR POLICE
1.1 Introduction
Police is the leading agency, which works under the operational control of the District Superintendent of Police. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Police department will include: I. II. III. IV. V. Evacuation of people from low lying areas on receipt of flood warning Supplement resources of Homeguards for search, rescue and evacuation operations. Security of the property of affected people and law and order maintenance in affected area. ?Traffic management leading to affected area. To ensure Essential Commodity Act.
1.2 Within the administrative structure prevalent in the district, Police organization utilizes the services of its SAF, Homeguards to supplement the manpower resources of the Police Department in the maintenance of law & order.
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1.3 Purpose of Sub-Plan: The Sub-Plan is meant to ensure: I. II. Quick and effective performance of function Easy reference for coordination of response actions
2.1 Preparedness Action: Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Superintendent of Police will ensure the execution of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 3. I. II. III. IV. V. Orientation training will be organized every year for the purpose in the month of April; The department will include inputs relating to the hazards identified in Chapter No 4 of the Plan in the regular training module of the volunteers in the district; The department will organize one refresher training for its volunteers at least once in every financial year; The department will organize a simulation exercise in May every year for both its regular officers and the volunteers;
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Operational task and control:
3.1 Tasks The department of Police will be responsible for performing the following functions: I. II. III. IV. V. VI. Search, rescue and Evacuation of persons on receipt of warning for flood or occurrence of a disaster; First aid to the injured people in the absence of the medical relief team. Security of the property, and law and order maintenance in affected area. Traffic management leading to affected area. To ensure enforcement of Essential Commodity Act. Investigation of offences.
3.2 Operations Control The search and rescue teams of the Polices will function under the operational control of the District Superintendent of Police. District Superintendent of Police will deploy his teams for the evacuation operations and other functions.
4.1 Resources Available: 4.2 Supplementary Resources: The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. Homeguards also act as supplementary resource.
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5.1 Activation Guidelines: The District Magistrate through the District Emergency Control Room will issue the instructions to the Superintendent of Police, Rohtak.
5.2 Operation coordination I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Police in their respective areas. A radio announcement for the same can also be done for effective communication. The District Superintendent of Police Rohtak will also workout a deployment plan for the Polices keeping in view the disaster situation and will make arrangements for the transport of the Police to their duty point. The Police called for duty will immediately report to the Station House Officer (SHO), Reserve line of their respective police station. SHO will make arrangements for transport of the Polices.
II.
III. IV.
6. Direction and coordination: Receipt of warning On receiving the alert message for readiness from the DDCR, Superintendent of Police, Rohtak will immediately put on alert the Police on duty and the key officials of his agency. Security of property, wireless communication availability, immediate assessments of the situation are to be done immediately. For ensuring quick mobilization and deployment of the resources of the Police department a checklist for the Superintendent of Police, Rohtak is indicated in checklist 4, which he will fill up and send to the District Magistrate through the DDCR. 7. Operational Checklist: Once the combat operations have started the District Superintendent of police would be required to assess the activation and operational procedure followed by
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the department. Assessment should be done based on criteria mentioned in Checklist 4.
8.1 Task allocation The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Police team for various operations in the affected areas and in the absence of an Executive Magistrate on the spot.
9.Operation completion The Police team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris. On completion of all the tasks relating to search, rescue and evacuation assigned to the Police by the District Magistrate, the Superintendent of Police, Rohtak will take a briefing session with Station House Officers and submit a briefing report to the District Magistrate. It can be in the same format as checklist 5.
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Checklist 3 (To be filled by District Superintendent of police in the month of may) Sr. Action No. 1. All the regular officers of the organization are made aware of the responsibilities of Polices department in disaster management Orientation training was organized this year for the purpose in the month of April. The department has provided the regular training to volunteers in combat operations with respect to earthquake and flood The department has organized refresher training for its volunteers at least once in last financial year The department has conducted a simulation exercise in May this year for both its regular officers and the volunteers Remarks Yes/ no
2. 3.
4. 5
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Checklist 4 (To be filled by District Superintendent of police after activation of DDCR) Sr. Action No. 1. 2. All police officers, including SAF officers, stationed in the district reported to the collector Radio communication established with State Emergency Operation Centre, Divisional commissioner, District emergency control room, all the Police Station are put on full alert. Guards provided as needed for supply depots such as cooperative food stores and distribution centres, security of relief centres, medical relief centres, affected area, relief supplies. Strict enforcement of Essential Commodities Act ensured to check black marketing Anti social elements identified and necessary precautionary measures taken for confidence building Overall traffic management and patrolling on highway and other access road to disaster site Officers made available to inquire into and record deaths, there may not be time or adequate manpower available to carry out standard postmortem procedures, hence made arrangement for postmortem in sample cases A public information centre activated to respond to personal enquiries about the safety of relatives in the affected areas Investigation of offences started Remarks yes/ no
3.
4. 5 6 7
8 9
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SUB-PLAN FOR HOME GUARDS
1.1 Introduction Homeguards is the leading combat agency, which works under the operational control of the police and overall administrative control of the District Collector. Hazard analysis of Rohtak district indicates that there is risk of earthquake and flood. In view of hazard scenario in the district, the role of Homeguards department will include: I. II. III. Search & rescue of people in collapsed buildings after an earthquake. Evacuation of people from low lying areas on receipt of flood warning Rescue of people from floodwaters
1.2 Within the administrative structure prevalent in the district, homeguard organization utilizes the services of its local volunteers to supplement the manpower resources of the Police Department in the maintenance of law & order, search, rescue and evacuation operations in case of disaster. The organization has regular trainers who train the volunteers in combat operations viz. search, rescue, fire fighting and evacuation operations.
1.3 Purpose of Sub-Plan: The sub-plan is meant to ensure: I. II. Quick and effective performance of function Easy reference for coordination of response actions
2.2 Preparedness Action: Being a key response organization in the district, it is vital that this organization remains in a state of preparedness to ensure its general readiness to respond to a disaster situation. The District Commandant, Homeguard will ensure the execution
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of following action and send compliance to the District Collector in the first week of June every year, in the format mentioned in Checklist 5. a) Orientation training will be organized every year for the purpose in the month of April; b) The department will include inputs relating to the hazards identified in Chapter No.4 of the Plan in the regular training module of the volunteers in the district; c) The department will organize one refresher training for its volunteers at least once in every financial year; d) The department will organize a simulation exercise in May every year for both its regular officers and the volunteers; e) The department will verify stock of equipment and material available with the agency for performing its function as per the District Emergency Management Plan in May every year. The department will also evaluated and update the resource data base for meeting the requirement of manpower, equipment and material for performing the functions assigned to the agency in District Emergency Management Plan in May every year.
Operational task and control: 3.1 Tasks The department of Homeguard will be responsible for performing the following functions: a) Evacuation of persons on receipt of warning for flood or occurrence of a disaster; b) Search and rescue of the injured, trapped and marooned people; c) First aid to the injured people in the absence of the medical relief team. d) Once the search, rescue and evacuation operations are over, the District Magistrate can also utilize the manpower resource of homeguards department for assisting in the distribution of relief material.
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3.2 Operations Control The search and rescue teams of the Homeguards will function under the operational control of the Platoon Commandant. The District Commandant will deploy these teams for the search, rescue and evacuation operations.
4.1 Resources Available: The organization should maintain an appropriate inventory of the equipment and material as mentioned in Table 1 below: Table 1 : Department resource details. Sr. No. 1 2 3 4 5 6 7 8 9 Name of Equipment Picket Spade Axe Saw Extension ladder Gas lantern Stretcher Wooden box Bucket Quantity Sr. No. 10 11 12 13 14 15 16 17 18 Name of Equipment Ladder First-aid box Fiber helmet Torch Water bottle Rope Tarpaulin Utensils Blanket Quantity
The organization will maintain the above resource inventory database in the prescribed format.
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4.2 Manpower available: The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. A resource database of number of skilled personnel in combat operations available in the department should be developed by the department and periodically updated.
4.3 Supplementary Resources: The department will not only maintain the inventory data base of equipment, material and vehicle mentioned in Table No.1, but will also try to seek the assistance of District Crisis Group in locating additional resource of equipment and material available with local community and market. The department will work out an arrangement for procuring the same. The District Collector will be requested to procure additional resources for meeting the requirements of the agency. The agency will also identify the additional manpower resource that may be called upon by the District Magistrate to supplement the manpower resource in case of an emergency. The details of the additional manpower resource will be maintained in the same format as mentioned in Manpower inventory placed at Annexure ---. Public Works Department (PWD) will provide the necessary support to the Homeguard team for debris clearance for search, rescue and evacuation operations and the Water Resource Department, as the case may be, will provide necessary support for search, rescue and evacuation operations in case of flood.
5.1 Activation Guidelines: The district has a sanctioned strength of 320 Homeguards (2 companies). Normally one company is deployed for law & order duty in the district. The District Magistrate is competent to call out both the companies for 15 days for law & order duty and the Divisional Commissioner can call out both the companies for 30 days. Though the Homeguards organization maintains Reserve line but it is not as
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equipped as the Reserve Police line. The District Magistrate will be competent to call out both companies of the agencies for 15 days for disaster management duties. ??The District Magistrate through the District Emergency Control Room will issue the instructions to a District Commandant, Homeguards, Rohtak with a copy to the Superintendent of Police, Rohtak.
5.2 Operation coordination I. The Superintendent of Police, Rohtak will immediately instruct all the police stations of the district to communicate the message to the Homeguard Volunteers in their respective areas. A radio announcement for the same can also be done for effective communication. The District Commandant, Rohtak will also workout a deployment plan for the Homeguards keeping in view the disaster situation and will make arrangements for the transport of the Homeguard Volunteers to their duty point. The Homeguard Volunteers called for duty will immediately report to the Station House Officer (SHO) of their respective police station. SHO will make arrangements for transport of the Homeguards.
II.
III. IV.
6. Direction and coordination: Receipt of warning On receiving the alert message for readiness from the DDCR, the District Commandant, Homeguards will immediately put on alert the Homeguard volunteers on duty and the key officials of his agency. ??The District Commandant will also ensure the immediate stock verification of the equipment and material required for search, rescue and operation.
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??The District Commandant will remain in touch with the District Magistrate and Superintendent of Police for the deployment of his resource for search, rescue and evacuation operations. For ensuring quick mobilization and deployment of the resources of the homeguard department a checklist for the District Commandant, is indicated at checklist 6, Which he will fill up and send to the District Magistrate through the DDCR.
7. Operational Checklist: Once the combat operations have started the District Commandant would be required to assess the activation and operational procedure followed by the department. Assessment should be done based on criteria mentioned in Checklist 6.
Task allocation The senior most executive Magistrate present on the spot will take decisions regarding assignment of task to Homeguard team for search, rescue and evacuation operations in the affected areas and in the absence of an Executive Magistrate on the spot, the Homeguard Team undertake decisions regarding search, rescue and evacuation. Once the task is assigned, the Homeguard team will follow the following drill:
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Survey
Rescue is done under trying conditions. The rescue team leader needs to quickly assess the situation and mobilize the resources for timely and effective rescue. For this surveys are of great help preliminary survey: The leader reaches the site, notes down important points and orders the rescue party for work.
Detailed survey: The leader makes primary plan and rescue is started. The rescued victims are asked about the location of the rest of the victims and then the resources are mobilized for their rescue. The water, electricity connections are cut-off so that rescuers and victims are not further endangered. After the survey the buildings are marked suitably to avoid duplication of job.
Stages of rescue: Surface area casualty is removed and first aid is administered. Water, electric supply are cut-off. The casualty under damaged structure are searched and rescued. Casualty in voids and debris are searched and rescued. Selected debris is removed. Total debris is removed.
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Do’s and Don’ts of rescue
What rescuer should do. 1. Keep calm all the time. 2. Do survey work before starting the work. 3. After removing injured person from the site immediately give first aid except for case of very serious casualty. 4. It is difficult to remove injured person from the site he should be saved from falling debris with blanket or tarpaulin. 5. Remove debris adjacent to victim carefully 6. Keep the victim warm, treat for shock 7. Use cutting equipment carefully 8. Administer water to casualty before removing from site. 9. While working on upper your to be as wear as possible to the wall. 10. Management for treatment of casualties
What rescuer should not do: 1. Don’t remove casualty without administering unless be is in a very serious condition 2. Don’t walk over the debris unless very necessary 3. Don’t touch wires 4. Don’t remove wooden plank from damaged building, it may lead to collapse.
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The above procedure is to be carried out at the site, following checklist no. 3 will ensure that task is completed in correct way. The company Commander can fill this checklist and give to the District Commandant along with debriefing report.
9.Operation completion Report: The Homeguard team will send task completion report to the District Magistrate through Disaster Emergency Control Room as soon as the task is over. The task completion report will indicate the number of injured people and the number of people still trapped inside the debris. On completion of all the tasks relating to search, rescue and evacuation assigned to the Homeguard by the District Magistrate. The District Commandant will take a briefing session with his Company Commandants and Platoon Commandants and submit a briefing report to the District Magistrate with copies to the Superintendent of Police and Divisional Commandant.
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Thanking You
"Fire and anger burn those who use them."
F Y BMS-A Group no. - 6
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