Description
PPT For Communication, Project Management and Decision-Making
Matthew Revitt,
Maine Shared Collections Strategy
Program Manager
Communication, Project
Management & Decision-Making
MSCS 101
? Project goals & objectives
? Unique mixture of academics & publics:
Governance Structure: Project
Team
? Overall management of MSCS
? The famous five: Program Manager, Technology
Director & Project PI’s:
? Also Systems Librarian Sara Amato
Governance Structure:
Collection Management
Committee
? Representatives from MSCS partners contribute
to:
? Data pull
? Collections analysis criteria
? Retention & potential withdrawals scenarios
Governance Structure:
Technical Services Committee
? Representatives from MSCS partners
? Contribute to:
? OCLC reclamation project
? Data pulls #1 & #2
? Display of retention commitments in catalogs
? Coordinated by MSCS System Librarian
Governance Structure:
Directors Council
? 9 MSCS Directors:
? Review progress
? Q & A
? Commit cost sharing funds
? Approve MSCS policies
Governance Structure: Advisory
Board
? Shared print experts: Bob Kieft, Constance
Malpas & Lizanne Payne
? Provide oversight, review, feedback & guidance
on best practice
? 6 month progress reviews and two in-person
visits
MSCS Program Manager role
? Full-time position
? IMLS funded for grant period
? Duties & responsibilities
? Administrative tasks
? Financial management
? Project documentation
? Publicity & promotion
? Contribute to nitty gritty work
? Importance of project management skills
Decision-Making Hierarchy
Project
Team
Directors
Council
Collection
Developme
nt
Technica
l
Services
Systems
Librarian
Advisory
Board
Program
Manager
Barriers to the Decision-making &
Communications Process
? Delaying Decisions—losing ground between
meetings
? Lack of focus—keeping the end result in mind
? Some more engaged than others in process
? Meeting distractions
? Librarians’ love of detail
? Technical difficulties getting data
? Large and dispersed group
? People feeling out-of-the-loop
? Lack of information resources
Third Party Consulting Support
Contract with
? Take a step back—justify what we want and why
? Data Wrangling—being able to see the data in
useful ways
? Focus—working with manageable chunks of the
collection
? Trying out Scenarios—seeing actual outcomes of
possible decisions
Trust in one another
? History of shared collaboration
Organized meetings
? Invite the right people
? Clear agendas & supporting documentation
? Clear meeting leader
? Make decisions
? Action points
Setting Deadlines, Follow-up &
Chase
Project documentation
? Internally
? Detailed summaries with actionable points
? Keeping people in-the-loop
? Tracking progress
? Externally
? IMLS reporting requirement
? Important for legacy of MSCS
? Report on lessons learned
? Useful for articles or presentations
Communication tools
doc_630155122.pptx
PPT For Communication, Project Management and Decision-Making
Matthew Revitt,
Maine Shared Collections Strategy
Program Manager
Communication, Project
Management & Decision-Making
MSCS 101
? Project goals & objectives
? Unique mixture of academics & publics:
Governance Structure: Project
Team
? Overall management of MSCS
? The famous five: Program Manager, Technology
Director & Project PI’s:
? Also Systems Librarian Sara Amato
Governance Structure:
Collection Management
Committee
? Representatives from MSCS partners contribute
to:
? Data pull
? Collections analysis criteria
? Retention & potential withdrawals scenarios
Governance Structure:
Technical Services Committee
? Representatives from MSCS partners
? Contribute to:
? OCLC reclamation project
? Data pulls #1 & #2
? Display of retention commitments in catalogs
? Coordinated by MSCS System Librarian
Governance Structure:
Directors Council
? 9 MSCS Directors:
? Review progress
? Q & A
? Commit cost sharing funds
? Approve MSCS policies
Governance Structure: Advisory
Board
? Shared print experts: Bob Kieft, Constance
Malpas & Lizanne Payne
? Provide oversight, review, feedback & guidance
on best practice
? 6 month progress reviews and two in-person
visits
MSCS Program Manager role
? Full-time position
? IMLS funded for grant period
? Duties & responsibilities
? Administrative tasks
? Financial management
? Project documentation
? Publicity & promotion
? Contribute to nitty gritty work
? Importance of project management skills
Decision-Making Hierarchy
Project
Team
Directors
Council
Collection
Developme
nt
Technica
l
Services
Systems
Librarian
Advisory
Board
Program
Manager
Barriers to the Decision-making &
Communications Process
? Delaying Decisions—losing ground between
meetings
? Lack of focus—keeping the end result in mind
? Some more engaged than others in process
? Meeting distractions
? Librarians’ love of detail
? Technical difficulties getting data
? Large and dispersed group
? People feeling out-of-the-loop
? Lack of information resources
Third Party Consulting Support
Contract with
? Take a step back—justify what we want and why
? Data Wrangling—being able to see the data in
useful ways
? Focus—working with manageable chunks of the
collection
? Trying out Scenarios—seeing actual outcomes of
possible decisions
Trust in one another
? History of shared collaboration
Organized meetings
? Invite the right people
? Clear agendas & supporting documentation
? Clear meeting leader
? Make decisions
? Action points
Setting Deadlines, Follow-up &
Chase
Project documentation
? Internally
? Detailed summaries with actionable points
? Keeping people in-the-loop
? Tracking progress
? Externally
? IMLS reporting requirement
? Important for legacy of MSCS
? Report on lessons learned
? Useful for articles or presentations
Communication tools
doc_630155122.pptx